Forum Discussion
Using bookings for events at specific times
HI, Bookings might not be the right tool for this task but I want to check. I plan to run small online webinars for colleagues and I'd like to list the events so they can book an event to suit th...
I am new to Bookings, but this is not intuitive. I feel like I've tried every combination of options. I want to schedule time slots of 10min on 1 day for any member of our team. 1 customer per time slot. If anyone figures this out please provide the exact steps - everyone's general comments are not really helpful in getting this to work.
- you will need to limit the maximum lead time if it's a one-time event
if i am offering a session next week, i will limit the max lead time to 9 days so the (recurring weekly) is not activiated.I have read through all of these and still don't see what I would think would be a simplistic feature I can use for the following. Any help is appreciated!
I have a 1 hour event set up using custom times. It has a max of 7 attendees and it recurs every week at the same 5 times (lets just say its Wednesdays at 10, 12, and 2:00 and Thursdays at 2 and 4:00). I am the only "staff" assigned to this service. The recurrence goes out for an entire year, so I obviously don't know my vacation schedule etc. that far in advance.
If I go in to my work calendar and schedule PTO for an entire week 3 months out, I am still able to book a spot in any of the 5 scheduled events that week even though my work calendar says I am out of office.
I clicked the option for it to look at the staff's personal calendar, but it still allows me to book on dates when I am out of office on my work calendar.
Anyone have any insights on this?
@BillGates (hahahaha)
Thanks!
So you have 1 hour event which is not recurring?
Scheduling Policy
Time increment 1 hour
Minimum lead - upto you, lets say 1 day
Maximum lead - if it is happening within the next 365 days - keep it as 365
General availability - Not bookable (not intuitive, but works)
Availability during these days - Start and End enter the day that the event is happening for both fields.
Custom hours (recurring weekly) - Don't mind the recurring weekly because you have limited your period in the previous step.
Then remove all other times and leave the day and the time the event is happening.
I have an event that is happening Tuesday from 7-9. This is how I created it - and works.
- LauraFothergill This seems like a basic Bookings use case. In a new/blank booking agenda:
* Configure the business working hours in the Business Information config options.
* Add all off the team staff members using the Staff config options, and you probably want to check the box that tells Bookings to check their availability with their personal calendar
* Using the Reservation Page options, set the standard time intervals for the public reservation page to 10 minutes, set the availability setting for the page to 'Available to anyone' and publish your booking calendar.
* Add your 1 service and set the duration to 10min. Add all of the staff to it. Leave all the rest on defaults.
This is assuming you only have one type of appointment (service) and all team members can be booked for this.
Hope this helps.
