Forum Discussion
Using bookings for events at specific times
HI, Bookings might not be the right tool for this task but I want to check. I plan to run small online webinars for colleagues and I'd like to list the events so they can book an event to suit th...
No, I never found a solution with this app which is shame. I ended up using Appointedd which is good but has far more features than I need and has a monthly fee.
All I really need is a way to cap how many people can accept a meeting invite in Outlook. I looked at options for this but wasn't prepared to put time into writing code which seemed the only solution.
If anyone has the time and ability to create a plugin for this I'd be hugely grateful!
If in the meantime anyone else has found an answer I'd love to know.
All I really need is a way to cap how many people can accept a meeting invite in Outlook. I looked at options for this but wasn't prepared to put time into writing code which seemed the only solution.
If anyone has the time and ability to create a plugin for this I'd be hugely grateful!
If in the meantime anyone else has found an answer I'd love to know.
I think you could try the following:
* create 1 service per type of event, and be careful to make it a group event by selecting the max number of participants FIRST before saving the new service (this is a known bug I found somewhere on this forum already). This satisfies the max number of invites/attendees constraint.
* edit the service availability to not use the standard planning policy as follows:
** set recurring weekly hours for the times you want the event to be available AND
** set availability in a custom date range: set multiple date ranges of a single day where you would have the event
The combination of these should more or less match your use case. However it does mean that your recurring events will have the same possible start times.
I hope this can help. Or I might have misunderstood your case, which is entirely possible 🙂
* create 1 service per type of event, and be careful to make it a group event by selecting the max number of participants FIRST before saving the new service (this is a known bug I found somewhere on this forum already). This satisfies the max number of invites/attendees constraint.
* edit the service availability to not use the standard planning policy as follows:
** set recurring weekly hours for the times you want the event to be available AND
** set availability in a custom date range: set multiple date ranges of a single day where you would have the event
The combination of these should more or less match your use case. However it does mean that your recurring events will have the same possible start times.
I hope this can help. Or I might have misunderstood your case, which is entirely possible 🙂
fiterbek that is almost there, but the pattern isn't recurring on a weekly basis as it is about once each month.
I'll see if I can set my diary that only those time slots are free, as I don't have any other software that works with my free/available time and that might be the workaround. Or a calendar just for Bookings that only has free time in the slots I want to allow bookings in.
Thank you so much for your detailed reply, it is much appreciated.
I can't be the only one with this sort of request. A small business booking slots at an exhibition or conference, or a yoga teacher who had holiday weeks, would have the same dilemma.
- I think I might have solved this. It takes a bit of tweaking, and is helped by adding Bookings to your Teams account - it doesn't show up as an App for me on the desktop version but does in the browser.
You need to play with the settings for staff, but by only having my availability for a service on certain days and limited times, I can then block out availability using the Add time off option, and blocking out the days when I'm not running an event.
I also set up a calendar just for the bookings, and made sure that I unticked "events on office calendar affect availability" in the settings for me as a staff member.
Not perfect, as I can only have one event on any day, but using the month view for the calendar (top right) it is easy ot block out non-event days.
Thanks for the help!- I'm glad you solved your problem!
This is kind of the same way I intended, as the combination of 'recurring weekly hours' coupled with limiting the general availability to specific days means the recurring weekly hours are not really recurring weekly, only recurring on the days you explicitly set as available. In my proposed solution this is done via the service availability but you managed to do more or less the same using staff hours and off times, which I guess is equivalent if you are the only staff.