Forum Discussion

Copper Contributor

Feb 28, 2018

Setting reservation limits per service

Hello! I'm very new to Microsoft Bookings and absolutely love it. I'm using it to handle reservations for English classes I'm providing to my company. Due to classroom size constraints, I can o...

office 365

Gabriel_Valdez

Bronze Contributor

Mar 16, 2018

Hello,

Thanks for your question.

Bookings currently doesn't have group reservations as an option but we are working on it. You can vote for it in our UserVoice channel.

While we are working on that, there is a workaround for this, although it requires multiple steps.

For each time slot for your classes you would create 12 staff members (you can use free Outlook.com accounts for those staff members) and assign them to the class (or service), so that once all 12 are booked, no one else can register for that class. Each staff member could be named: Seat 1, Seat 2, etc.

I hope this helps!

Kreera_House

Iron Contributor

Jul 29, 2019

Gabriel_ValdezIt's great that you're thinking outside the box to come up with a workaround for a missing feature we're looking for, but the suggestion to create free office.com accounts is a horrible idea from a corporate O365 tenant perspective, especially in light of the fact that we can't block use of such accounts in Bookings at the tenant level.

With a Microsoft employee making the above suggestion, does that mean we can expect to get:

a) the ability to block adding non-tenant accounts as staff, and

b) a reporting feature that allows a tenant admin to identify whether external accounts were added as staff on a Bookings site?

Gabriel_Valdez
Bronze Contributor
Jul 30, 2019
Hi Kreera_House - there is no plan to add the ability to blocking an account from being added. That being said, adding a free account as a guest to a Bookings page does not grant any permission to that account towards the Bookings calendar, so they can't perform any change/update in the Bookings page nor access to any resource from your tenant.

Hope this helps with yoru Qs.
- Kreera_House
  Iron Contributor
  Jul 30, 2019
  Gabriel_Valdez What happens with the free office.com accounts when the employee who owns the Bookings page moves to another role or leaves the company? How would the successor gain access to those accounts?
  
  Also, you mention that there are no plans to allow a tenant admin to require staff to be tenant accounts. What about reporting to identify what accounts are configured as staff on Bookings sites?