Forum Discussion
Integration of bookings with Flow and PowerApps
Paul Dewhurst I have created a flow that is using the trigger "When a new event is created (V3)" (Office 365 Outlook) and used the bookings "user"email for the connection , so now when a booking is made I can automatically do other "flow" actions.
Paul Dewhurst I have created a flow that is using the trigger "When a new event is created (V3)" (Office 365 Outlook) and used the bookings "user"email for the connection , so now when a booking is made I can automatically do other "flow" actions.
_MichaelVD_ May I ask what actions you are doing with flow after setting up this connection?
- creating documents & lists on sharepoint with the filled in information & sending approval request mails
_MichaelVD_ You can share the Outlook booking calendar behind the booking site with yourself and use your own account for the connection in your flow. That way you don’t need an admin providing you with the password for the booking account.
robertbuzink how do you share the calendar w/ yourself? I couldnt find anything about that...
- In the mail you get when you create a booking calendar, follow the link 'Manage membership' (e.g. https://outlook.office365.com/owa/TestfortriggerinPowerAutomate@Amsuni.onmicrosoft.com/bookingstaffmembership.aspx )
- Delete the 'bookingstaffmemebership.aspx' part in your browser address bar and hit enter to go to outlook for web as the booking user
- Click on calendar
- Clink on Sharing and permissions in the context menu
- Share with yourself
- Accept the invitation you get in your mail
- I have done this as well and used "Html to text (preview)" to convert the content of the email to text so that I could do some magic with it via a Flow.
_MichaelVD_ This sounds exactly like what I'm looking for! How do you point the flow trigger to the booking calendar alias?
David_Swenson I searched for the bookings mail in my O365 users and set a password for this email adress . Then in the Flow I added the action "When a new event is created (V3)" (Office 365 Outlook) clicked the 3 dots of this block and added a new connection with the email adres & password of the bookings mail adres.
Then every time a new booking is made the flow is started
_MichaelVD_ Brilliant workaround, I couldn't find the booking user/calendar in the admin portal so I created it as a user without a license. Had some trouble trying to add it as another connection in Flow though, logged in fine but it failed to pull in the calendar. Did you have to assign the user a license?
Thanks Jake
