Forum Discussion
The default mailbox size for Exchange Online E3 and E5 users is increasing from 50GB to 100GB
Colwill I've been using Outlook since Outlook 97 (yes, I am that old). And in that time I've seen the client improve enormously in terms of its ability to handle large quantities of email. Even so, I keep my OST to under 5 GB because I know that even with a fast SSD (I use a Microsoft Surface Book II), it's the only way to ensure reasonable performance. Outlook has its moments and a freeze is still certainly possible (and given the way the Gods of IT work, it will happen soon), but generally speaking, the "keep your OST under 5 GB" formula has worked for me.
Some other thoughts... I personally have a total of over 2 million messages in my Outlook view. I keep about one year of mail in my mailbox, syncing all to my OST (cached mode keep all). I have a PST file for every calendar year, and I set outlook to autoarchive everything older than a year to the previous year's PST.
I keep all of my mail, because I refer to it here and there, and I have found that Outlook doesn't really do a good job of quickly searching across a ton of PST files with this much mail, so I use X1 client for my searches. (I'm not a reseller, just a user, but nothing beats it for searches, so I've used it, and we've used it at my company, for maybe 10-12 years).
PS. I've supported Exchange/Outlook and even Exchange client since 4.0 beta. -A special thank you to Tony for publishing all of your awesome books and articles over the years, as they have greatly contributed to everyone's understanding of Exchange!
-Bill Rupp
- TonyRedmondAug 09, 2019MVP
BillR Well, I'm not sure about the books... but in any case, I enjoy writing, which is why I do https://office365itpros.com/ now.
In any case, when we talk about cached mode, it's important to realize that this is a combination of:
- Foreground threads (for delivery of new email)
- Background threads (for "drizzle mode" synchronization of mailbox folders)
- OST (storage)
Network hiccups can slow the first two; a slow disk will slow the OST. The more data is in the OST, the harder it must work, and the harder it works, the more influence disk speed has on its performance. This is why I observe the 5 GB on SSD rule.
- BillRAug 09, 2019Copper Contributor
Good that you mentioned the foreground vs. background... I guess I forgot to mention that when we have users with large mailboxes/OSTs on high latency networks or heavy travelers (satellite or cell when traveling), we turn off Outlook Hybrid mode for them, because it totally hangs Outlook in cached mode.
Add this key and set value to 1 to disable hybrid and run totally cached mode/sync:
HKCU\software\policies\microsoft\office\16.0\outlook\
DWORD - hybrid!localcaching
Cheers,
Bill
- TonyRedmondAug 09, 2019MVP
BillR That brought back some memories: https://www.itprotoday.com/email-and-calendaring/outlook-2013-introduces-hybrid-cached-mode