Forum Discussion
How to stop end user creating public groups in office 365
To answer the additional questions,
1) You cannot limit users to creating just Private groups. It's all or nothing.
2) No, only the default limits apply, we cannot define any additional ones.
3) DG creation settings are not related to the O365 Group creation ones. The former are indeed controlled by the OWA policies. Removing those two checkboxes will however disallow users to manage existing groups they own, which might not be the desired behavior. If you only want to block creation of DGs, a better approach is to create a new OWA policy and remove the New-DistributionGroup from it.
To answer the additional questions,
1) You cannot limit users to creating just Private groups. It's all or nothing.
2) No, only the default limits apply, we cannot define any additional ones.
3) DG creation settings are not related to the O365 Group creation ones. The former are indeed controlled by the OWA policies. Removing those two checkboxes will however disallow users to manage existing groups they own, which might not be the desired behavior. If you only want to block creation of DGs, a better approach is to create a new OWA policy and remove the New-DistributionGroup from it.
- Thanks Vasil.
Juan Carlos González MartínIf you want to put in some governance and control on how groups are created in your workplace, I suggest locking the group creation feature to select trained users across various departments as suggested by jcgonzalezmartin
Make sure you have at least two or more users from each department/business unit and not just system admins from IT.
Then have group creation approval process using SP List / PowerApp or Forms and route the approval and group creation to concerned department power users either in serial or parallel. use flow for this.
Just a thought to minimise group creation sprawl.
