Forum Discussion
Best Setup for Office 365 Vacation Calendar
Yup, what does Best way mean for you? There are different solutions available for this scenario as part of O365, but no perfect one. For example, if you want easy access on mobiles, things start to get messy. Workflow is another thing, as Loryan mentioned, and depending on how complex the approval process is it might rule out some of the options.
SPO-based list is certainly an option, so are shared/room mailboxes, Groups or even PF calendar, but the devil is in the details.
I'm looking to set up a calendar for one of our clients that has less than 30 users. They want it set up so that two people receive vacation requests and they can approve or deny them. They would also like this calendar to be visible to other employees so they can tell when other co-workers are out of the office.
At this point, I'm thinking either a new email address, group, or perhaps a shared mailbox. Any suggestions?
Did the same using a Sharepoint calendar and added a workflow for approval.
Showing one view of calendar for adding vaccation request, and shows another view with the requests being approved (and "today"). The later for all teammembers being able to see when collegaues are on vaccationLooking at doing exactly what the OP said - what is a nice way to display a shared mailbox's calendar with view only permissions company wide on a webpage?
Published calendars' .html link can be put into an iframe so it can be then embedded into any webpage, including Sharepoint site pages with embed webpart.
<iframe src=" the .html link you can get from OWA" <p="" width="990" height="600">
</iframe>
Either a Shared/Room mailbox or Group would do, the devil is in the details. Do you need to publish the Calendar, as in make it available via web page, so that it can be browsed externally or on mobile devices? If so, Groups do not qualify. If you need direct access from a mobile device though (say via the Outlook app), shared/room mailboxes will not work, so you have to choose Groups.
Another similar dilemma is permissions - by default everyone will be able to create/edit events in Group's Calendar, there is no approval process. You can try imposing some restrictions via the -CalendarMemberReadOnly parameter, but it doesn't seem to work very reliable. So you will get better experience with Shared/Room mailboxes on that front.
Hi
I am in a similar situation. I have been requested to create one calendar for vacation and travel activity and one for absence.
I thought I would use a room mailbox and just have them add the "room" a note in their own calendar.
The problem I face is, that it will not handle events in the past, and that the I set -AddOrganizerToSubject $true it will not Add To, but replace with.
Have you gotten any further with your case?
