Forum Discussion
MicrosoftAccept & Do Not Send a Response
Hi Calendar Community,
We'd like your feedback & reactions to a change we're considering:
Current experience:
When attendees receive a meeting invite, they are provided with 3 response options:
The first two options (Edit the response before sending & Send the response now) both send an email to the organizer, and the attendee's response is recorded in the organizer's tracking list.
The third option (Do not send a response) does not notify organizer, so the attendee's response remains as "None" in the organizer's tracking list.
What we'd like to change:
Many users report that they expect Do not send a response to be recorded in the organizer's tracking list, but just not to send an email. We are considering updating the behavior so that all 3 response options are recorded in the organizer's tracking list. Attendees can still use the Do not send a response option to avoid sending email to the organizer, but their response would now be recorded & shared with organizer.
Questions to the Community:
- Do you like this change? Does this match what you & others are expecting?
- What about when an organizer does not request responses (so there is just a simple Accept button without additional options)? Do you think the intention is to avoid email responses? In other words, would you expect this same behavior (responses are always recorded) to apply even when organizer does not request responses?
What's the status of this change to allow for tracking the response if the user selects "Accept Do Not Send a response"?
Thank you - Jack
307 Replies
When will this be done? It would have been useful yesterday... :)
I always thought this was the way it worked. I would love to see this change.
I want to see responses by going to the meeting details, but not get the emails.
YES!!! Meeting organizers almost always want to know how invitees have responded, but we don't want to get thousands of emails. How soon will this change be made?
Yesterday would be good :)
YES!!! Meeting organizers almost always want to know how invitees have responded, but we don't want to get thousands of emails. How soon will this change be made?
I am so happy to finally see this topic come up. It has been a pain point for me, who sends out invitations frequently, to chase after the "Do not send a response" people only for them to yell back "I did see I accepted" and shove their laptops at me - no man I CAN'T see. Seems like common sense to have it automatically update the organizer's tracking list. I hope to see this implemented very soon.
- Julia ForanThanks everybody for the responses. We're actively working on fixing / changing this to match what y'all describe above.
Julia Foran Brilliant! when's the roll out?
- Yes, PLEASE PLEASE make this change. We have terrible miscommunications because people think they responded by picking "Yes - Do not send response". They're trying to keep an email from cluttering my inbox, but instead it results in wasted time, reminders and back and forth's. I would REALLY REALLY like if people could say YES and it NOT send me an email letting me know. I schedule hundreds of events and it's so annoying and overwhelming to get all of their email responses when all I have to do is open the event to see if they're coming or not.
Yes, that is a great idea. That is the most intuitive approach. I always thought that was the purpose of "Do Not Send a Response." Since you are clicking on "Accept" the organizer should be notified that you accepted the invite by going into the tracking feature. I just learned this morning that it doesn't show you've accepted the meeting on the organizer's end.
- Don't click the link in that post from r.othhenry7 !!! It is a phishing attempt.
1. Yes!!! Most people believe when they choose do not send response that it eliminates the email but still is visible in tracking.
2. Yes!!! I don't wan't to be flooded with emails, but I still want to track who is coming.
