Forum Discussion
MicrosoftAccept & Do Not Send a Response
Hi Calendar Community,
We'd like your feedback & reactions to a change we're considering:
Current experience:
When attendees receive a meeting invite, they are provided with 3 response options:
The first two options (Edit the response before sending & Send the response now) both send an email to the organizer, and the attendee's response is recorded in the organizer's tracking list.
The third option (Do not send a response) does not notify organizer, so the attendee's response remains as "None" in the organizer's tracking list.
What we'd like to change:
Many users report that they expect Do not send a response to be recorded in the organizer's tracking list, but just not to send an email. We are considering updating the behavior so that all 3 response options are recorded in the organizer's tracking list. Attendees can still use the Do not send a response option to avoid sending email to the organizer, but their response would now be recorded & shared with organizer.
Questions to the Community:
- Do you like this change? Does this match what you & others are expecting?
- What about when an organizer does not request responses (so there is just a simple Accept button without additional options)? Do you think the intention is to avoid email responses? In other words, would you expect this same behavior (responses are always recorded) to apply even when organizer does not request responses?
What's the status of this change to allow for tracking the response if the user selects "Accept Do Not Send a response"?
Thank you - Jack
307 Replies
I agree with the rest of the community, the logical option for the organizer is to know who has accepted or not in the tracking status. When will we have this option available?
Thank you for considering our opinions!!
1. I like the option. I am one of those who expected my scheduling would show in the assistant, regardless of sending an email. I figure the organizer would know my response when they look at the scheduling assistant. No need to generate an email that will probably be dismissed.
I would note that some people do want their privacy, and maybe a fourth option along the lines of "Do not track my time" would be useful. This would allow the responder to completely disregard the invitation.
Thanks for taking our feedback!Yes I support this entirely, I always accepted without this thinking that I would prevent clutter in other peoples inboxes, never thinking it would not tell that I had responded as this is completely illogical, I was surprised that it worked as it did currently to be honest. A must update in my opinion
Yes and Yes. This is an ongoing issue for our organization.
I would love to see the Accept but do not send Response option update the Tracking info. I would not expect the same outcome when the organizer does not request a response.
- Hello Julia, Please can we have an update? L
- Julia ForanHi -- we started work on this a few weeks ago, and are still investigating how to make it work for all Outlook clients. Each of them send meeting responses in different ways, so it's a larger effort than changing a couple values unfortunately.
I don't have any updates yet on timelines, but as soon as I do, I'll update this forum!Julia Foran 1.5 yrs later.... what's the hold up?
Have there been any updates on this? I see the original post is from February. I know my company would much appreciate a function that would update the tracking list without sending so many emails. Please let me know if there is a beta test or more information on rolling this out!!
Yes to both please.
This would be very welcome feature across our user base.
I would be concerned if the actual action is not what it says the action is. If the action is do not send a response and it sends a response then it is misleading and wrong. If there is a problem with the option then remove it. I use the option as it is described.
- Yes absolutely! In fact, I was certain that it already worked this way and it has caused a lot of confusion within our organization. My expectation is that the response would be recorded (and properly tracked) but the organizer would not receive an email notification. I see almost no legitimate use cases where the attendee would have a need to have their response not tracked (if that's the case then... just don't respond). If such a case does exist, it would be the rare exception rather than the rule.
