Forum Discussion
MicrosoftAccept & Do Not Send a Response
Hi Calendar Community,
We'd like your feedback & reactions to a change we're considering:
Current experience:
When attendees receive a meeting invite, they are provided with 3 response options:
The first two options (Edit the response before sending & Send the response now) both send an email to the organizer, and the attendee's response is recorded in the organizer's tracking list.
The third option (Do not send a response) does not notify organizer, so the attendee's response remains as "None" in the organizer's tracking list.
What we'd like to change:
Many users report that they expect Do not send a response to be recorded in the organizer's tracking list, but just not to send an email. We are considering updating the behavior so that all 3 response options are recorded in the organizer's tracking list. Attendees can still use the Do not send a response option to avoid sending email to the organizer, but their response would now be recorded & shared with organizer.
Questions to the Community:
- Do you like this change? Does this match what you & others are expecting?
- What about when an organizer does not request responses (so there is just a simple Accept button without additional options)? Do you think the intention is to avoid email responses? In other words, would you expect this same behavior (responses are always recorded) to apply even when organizer does not request responses?
What's the status of this change to allow for tracking the response if the user selects "Accept Do Not Send a response"?
Thank you - Jack
307 Replies
Yes - this change is absolutely necessary. Our institution is highly dependent on this function. Many community members are not aware of this issue which has most likely been causing frustrations for many years. This change matches what everyone is expecting.
The intention is to no flood the organizers inbox with 100 emails when sending out to a broad group. So yes, to avoid email responses.
Responses should always be recorded except in the instance where the organizer does not request a response. If that option is selected, attendance obviously does not matter to the organizer.
Thanks.
- YES TO BOTH!
- Julia ForanHi everybody - thanks for all the responses & participation in this thread! We are going to start work on this feature soon :-).
"Many users report that they expect Do not send a response to be recorded in the organizer's tracking list, but just not to send an email."
Yes! That's exactly what I thought I was doing, so that I was not cluttering up inboxes, but my boss had to let me know it looked like I wasn't replying to anything. >.< I vote yes, please change it.
I also agree to both questions. The option to send invite without receiving notifications and only using the Tracking tool would be enough. Great idea!
Yes to both! People tend to pick these options to avoid email notifications, rather than to stay anonymous.
- am having a serious issue here and i dont know where to post this ....i just have to do it here,.....i am migrating users mail boxes from G suite to office 365,after the migration i noticed that the size of the mail boxes on getting to office 365 grows tremendiously,example a user with 6gb in Gsuite now having 18gb in office 365..mehn how can i get help plsssss help!
- That change is welcome.
1. Yes.
2. I haven't used that option. No experience. But would like to have some autonomy to choice any option.
Accept (allow tracking)
Accept (allow tracking) and send a response mail.
This change might impact Decline. Sometimes you want to Decline without tracking your response!
Consider that option us well.
1. Yes. I & my colleagues always assumed no email was sent but the response was tracked. Irritated to find it was not because I would accuse my colleagues of not replying when they knew they had (because the tracker stated 'no response').
2. I think just an accept button is fine so long as the response is tracked - we dont need confirmation emails if we can rely on the tracker working as above!
- Yes and Yes.
