Forum Discussion
Dinesh_admin
Sep 13, 2025Copper Contributor
How to consistently differentiate Microsoft service notification emails from normal user emails?
I receive a large number of notification mails from Microsoft services (SharePoint, Teams, etc.) and they clutter my mailbox. I’ve tried:
Inbox rules filtering by sender (e.g., email address removed for privacy reasons) → doesn’t work since Microsoft uses many changing domains.
Filtering by Microsoft IP ranges → some internal org mails also get caught.
Filtering by domains from Microsoft endpoint list → works, but the list updates monthly, so not reliable.
Question: Is there a consistent way (e.g., via Internet message headers or any other property) to reliably identify Microsoft-generated notification emails vs normal user emails?
1 Reply
- Victor_IvanidzeBronze Contributor
Create a Power Automate flow that will use the actual Microsoft endpoint list.