VBA code to toggle cell value

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When implementing conditional formatting in Excel, both methods you described—using an intermediate cell to hold the formula and directly placing the formula in the conditional formatting rule—have their pros and cons. The most efficient method in terms of speed and performance can depend on several factors:

1. Directly Using Formulas in Conditional Formatting:

• Pros:
• Cleaner Sheets: Keeps your worksheet cleaner by reducing the number of helper cells.
• Reduces Memory Usage: If your sheet has a large number of formulas, placing them directly in conditional formatting can reduce the number of formulas calculated in the sheet, potentially improving memory usage.
• Efficiency: Excel evaluates conditional formatting rules in memory, and doing so directly in the rule may sometimes be faster, especially if the same rule applies to a large range.
• Cons:
• Complexity: Complex formulas in conditional formatting rules can be harder to debug or maintain, especially if multiple rules are in place.
• Calculation Overhead: If the conditional formatting formula is complex and applied to a large range, it could potentially slow down the sheet more than if the formula were calculated once in a helper cell.

2. Using Helper Cells for Conditional Formatting:

• Pros:
• Easier Maintenance: By breaking down complex logic into helper cells, it becomes easier to manage and understand. If the logic needs to be changed, you only need to update the helper cell formula.
• Performance: For very complex formulas, calculating them once in a cell and then referencing that cell in the conditional formatting can reduce the overall calculation time. This is because Excel recalculates conditional formatting formulas frequently, especially during actions like scrolling or filtering.
• Flexibility: Allows for easier debugging and testing of the formula without affecting the conditional formatting directly.
• Cons:
• Additional Cells: Increases the number of cells and formulas, which might clutter the worksheet and slightly increase the file size.
• Potential for Errors: If the reference cell changes or is deleted, the conditional formatting rule may break or reference incorrect data.

Performance Considerations:

• Small Datasets: For small datasets or worksheets, the difference in performance between these two approaches is usually negligible. In such cases, direct formulas in conditional formatting might be preferable for simplicity.
• Large Datasets: For large datasets or complex sheets, using helper cells might offer better performance because Excel will calculate the helper formula once per cell and then simply reference the result, rather than recalculating the conditional formatting formula multiple times.

Recommendation:

For complex and large datasets, using helper cells is generally more efficient and easier to maintain. It reduces the number of calculations that Excel needs to perform repeatedly. For simpler or smaller datasets, placing the formula directly in the conditional formatting rule is more straightforward and keeps the worksheet cleaner.

Given your scenario:

• If the formula is not too complex and doesn’t apply to a very large range, you could place it directly in the conditional formatting rule.
• If the formula is complex and/or the range is large, using the helper cells as you are doing might be the better approach in terms of performance.

If performance becomes a noticeable issue, you might want to experiment by applying the formula directly to the conditional formatting and comparing the responsiveness of the workbook with both methods. The text and steps were edited with the help of AI.

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