Tool to auto fix broken excel links after migration to SharePoint online
Hi everyone, We are migrating one of our customer's file share the SharePoint online, and we getting big pushback from their finance department, as they have a lot of linked excel files. file lin...
you can try our tool => ReplaceMagic (check: www.replacemagic.com). In recent months almost 70% of migrations that we are supporting are to SharePoint.Online with all possible documents types (yes, changes in Excel will also work).
In case of any questions you can always contact us.
We have the same problem, where we have hardcoded links that point to a folder path on a mapped drive letter (L:) in NTFS. It seems like we should be able to "fake out" Excel by migrating the files from the L: drive to SharePoint and then assigning the same exact drive letter mapping for the identical folder path that's now in SharePoint, but Excel is somehow not fooled. Excel complains the linked files can't be found, and then we have to have the user manually update the links anyway -- which is exactly the scenario we were trying to avoid. There are thousands of linked files.
Oliver, we tried your ReplaceMagic tool, but it required that we manually verify the links after they were replaced on a link-by-link basis. That is very tedious when you're talking about thousands of files.
Drive letter mapping in SharePoint Online is much too hard to do, but we have figured out how to do that, thanks to another post we found online (I can share that here if anyone is interested).
Hi, in addition to what @nbs42 suggested,there is another workaround. LinkReporter, https://linktek.com/link-reporter/ a free scanning from tool from LinkTek will provide a full list of all the links, what file they are in and what file they point to. Next, LinkFixer Advanced, https://linktek.com/linkfixer-advanced/can re-link everything for you, fast and automatically. I can provide you with a free trial version of LinkFixer Advanced. Best, JP @jay_philip
why you had manually to check links as if you go to Configuration => Processing there are 2 options to check links: 1. Check does hyperlink exist 2. Check does file link exist
Also in newer versions of software we included under Configuration => SharePoint "Native SharePoint check of broken links" but this will for every link send request through CSOM to SharePoint which will increase risk of throttling which is anyway due to Covid high.
One important point - to get understanding of your links scanning of documents and check if links are broken is completely free.
It requires the use of Internet Explorer, which we know to be obsolete software.
We are working on an alternative approach where we hope to push out drive letter mapping via GPO, but that's not fully baked yet.
Resources
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Hi everyone,
We are migrating one of our customer's file share the SharePoint online, and we getting big pushback from their finance department, as they have a lot of linked excel files. file link is broken after we test file move. We know we could change the link to URL. However, it is very hard to go through and change all the link and not impact the end users.
Just wondering if anyone has similar experience before to share how you overcome this issue. also if you know any good tool can help to auto-fix the broken links.
We are migrating one of our customer's file share the SharePoint online, and we getting big pushback from their finance department, as they have a lot of linked excel files. file link is broken after we test file move. We know we could change the link to URL. However, it is very hard to go through and change all the link and not impact the end users.
Just wondering if anyone has similar experience before to share how you overcome this issue. also if you know any good tool can help to auto-fix the broken links.
Thanks :)
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Hi Lei,
you can try our tool => ReplaceMagic (check: www.replacemagic.com). In recent months almost 70% of migrations that we are supporting are to SharePoint.Online with all possible documents types (yes, changes in Excel will also work).
In case of any questions you can always contact us.
you can try our tool => ReplaceMagic (check: www.replacemagic.com). In recent months almost 70% of migrations that we are supporting are to SharePoint.Online with all possible documents types (yes, changes in Excel will also work).
In case of any questions you can always contact us.
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Oliver, we tried your ReplaceMagic tool, but it required that we manually verify the links after they were replaced on a link-by-link basis. That is very tedious when you're talking about thousands of files.
Drive letter mapping in SharePoint Online is much too hard to do, but we have figured out how to do that, thanks to another post we found online (I can share that here if anyone is interested).","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"postTime":"2021-06-03T09:58:08.901-07:00","lastPublishTime":"2021-06-03T09:58:08.901-07:00","metrics":{"__typename":"MessageMetrics","views":33536},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:290940/message:2413384","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuM3wyLjF8aXwzfDEzMjowfGludCwzNzAxNDc4LDM3MDE0Nzg","node":{"__ref":"ForumReplyMessage:message:3701478"}},{"__typename":"MessageEdge","cursor":"MjUuM3wyLjF8aXwzfDEzMjowfGludCwzNzAxNDc4LDI0NTk5NzA","node":{"__ref":"ForumReplyMessage:message:2459970"}},{"__typename":"MessageEdge","cursor":"MjUuM3wyLjF8aXwzfDEzMjowfGludCwzNzAxNDc4LDI0NTk5NDg","node":{"__ref":"ForumReplyMessage:message:2459948"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:3701478":{"__typename":"ModerationData","id":"moderation_data:3701478","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"User:user:1707784":{"__typename":"User","id":"user:1707784","uid":1707784,"login":"jay_philip","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2023-01-27T14:39:24.604-08:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-7.svg?time=0"},"rank":{"__ref":"Rank:rank:37"},"entityType":"USER","eventPath":"community:gxcuf89792/user:1707784"},"ForumReplyMessage:message:3701478":{"__typename":"ForumReplyMessage","uid":3701478,"id":"message:3701478","revisionNum":1,"author":{"__ref":"User:user:1660705"},"readOnly":false,"repliesCount":1,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:2413384"},"conversation":{"__ref":"Conversation:conversation:290940"},"subject":"Re: Tool to auto fix broken excel links after migration to SharePoint online","moderationData":{"__ref":"ModerationData:moderation_data:3701478"},"body":"
can you please share the workaround to fix broken links after SharePoint Migration.
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Hi, in addition to what @nbs42 suggested,there is another workaround. LinkReporter, https://linktek.com/link-reporter/ a free scanning from tool from LinkTek will provide a full list of all the links, what file they are in and what file they point to. Next, LinkFixer Advanced, https://linktek.com/linkfixer-advanced/can re-link everything for you, fast and automatically. I can provide you with a free trial version of LinkFixer Advanced. Best, JP @jay_philip
","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"213","kudosSumWeight":0,"repliesCount":0,"postTime":"2023-01-27T14:49:31.546-08:00","lastPublishTime":"2023-01-27T14:49:31.546-08:00","metrics":{"__typename":"MessageMetrics","views":17311},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:290940/message:3727049","customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"User:user:258865":{"__typename":"User","id":"user:258865","uid":258865,"login":"Oliver_Dracus","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2018-12-29T04:46:33.710-08:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-6.svg?time=0"},"rank":{"__ref":"Rank:rank:37"},"entityType":"USER","eventPath":"community:gxcuf89792/user:258865"},"ModerationData:moderation_data:2459970":{"__typename":"ModerationData","id":"moderation_data:2459970","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:2459970":{"__typename":"ForumReplyMessage","uid":2459970,"id":"message:2459970","revisionNum":1,"author":{"__ref":"User:user:258865"},"readOnly":false,"repliesCount":4,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:2413384"},"conversation":{"__ref":"Conversation:conversation:290940"},"subject":"Re: Tool to auto fix broken excel links after migration to SharePoint online","moderationData":{"__ref":"ModerationData:moderation_data:2459970"},"body":"Hi NBS42,
why you had manually to check links as if you go to Configuration => Processing there are 2 options to check links: 1. Check does hyperlink exist 2. Check does file link exist
Also in newer versions of software we included under Configuration => SharePoint \"Native SharePoint check of broken links\" but this will for every link send request through CSOM to SharePoint which will increase risk of throttling which is anyway due to Covid high.
One important point - to get understanding of your links scanning of documents and check if links are broken is completely free.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"206","kudosSumWeight":0,"postTime":"2021-06-17T11:32:38.171-07:00","lastPublishTime":"2021-06-17T11:32:38.171-07:00","metrics":{"__typename":"MessageMetrics","views":32613},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:290940/message:2459970","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuM3wyLjF8aXwxfDEzMjowfGludCwyNDYwNTE1LDI0NjA1MTU","node":{"__ref":"ForumReplyMessage:message:2460515"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:2460515":{"__typename":"ModerationData","id":"moderation_data:2460515","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:2460515":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:962447"},"id":"message:2460515","revisionNum":1,"uid":2460515,"depth":4,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:2459970"},"conversation":{"__ref":"Conversation:conversation:290940"},"subject":"Re: Tool to auto fix broken excel links after migration to SharePoint online","moderationData":{"__ref":"ModerationData:moderation_data:2460515"},"body":"Hmm. A colleague was using the tool firsthand. I didn't try it myself. Maybe we need to look at again.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"102","kudosSumWeight":0,"repliesCount":3,"postTime":"2021-06-17T13:36:03.838-07:00","lastPublishTime":"2021-06-17T13:36:03.838-07:00","metrics":{"__typename":"MessageMetrics","views":32569},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:290940/message:2460515","customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"User:user:1081733":{"__typename":"User","id":"user:1081733","uid":1081733,"login":"SteveMUK","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2021-06-17T11:23:09.589-07:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-1.svg?time=0"},"rank":{"__ref":"Rank:rank:37"},"entityType":"USER","eventPath":"community:gxcuf89792/user:1081733"},"ModerationData:moderation_data:2459948":{"__typename":"ModerationData","id":"moderation_data:2459948","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:2459948":{"__typename":"ForumReplyMessage","uid":2459948,"id":"message:2459948","revisionNum":1,"author":{"__ref":"User:user:1081733"},"readOnly":false,"repliesCount":1,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:2413384"},"conversation":{"__ref":"Conversation:conversation:290940"},"subject":"Re: Tool to auto fix broken excel links after migration to SharePoint online","moderationData":{"__ref":"ModerationData:moderation_data:2459948"},"body":"
","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"67","kudosSumWeight":0,"postTime":"2021-06-17T11:24:23.927-07:00","lastPublishTime":"2021-06-17T11:24:23.927-07:00","metrics":{"__typename":"MessageMetrics","views":32653},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:290940/message:2459948","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuM3wyLjF8aXwxfDEzMjowfGludCwyNDYwNTA5LDI0NjA1MDk","node":{"__ref":"ForumReplyMessage:message:2460509"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:2460509":{"__typename":"ModerationData","id":"moderation_data:2460509","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:2460509":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:962447"},"id":"message:2460509","revisionNum":1,"uid":2460509,"depth":4,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:2459948"},"conversation":{"__ref":"Conversation:conversation:290940"},"subject":"Re: Tool to auto fix broken excel links after migration to SharePoint online","moderationData":{"__ref":"ModerationData:moderation_data:2460509"},"body":"Hi, Steve.
It requires the use of Internet Explorer, which we know to be obsolete software.
We are working on an alternative approach where we hope to push out drive letter mapping via GPO, but that's not fully baked yet.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"repliesCount":0,"postTime":"2021-06-17T13:34:00.912-07:00","lastPublishTime":"2021-06-17T13:34:00.912-07:00","metrics":{"__typename":"MessageMetrics","views":32580},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:290940/message:2460509","customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"CachedAsset:text:en_US-shared/client/components/common/Pager/PagerLoadMore-1745505307000":{"__typename":"CachedAsset","id":"text:en_US-shared/client/components/common/Pager/PagerLoadMore-1745505307000","value":{"loadMore":"Show More"},"localOverride":false}}}},"page":"/forums/ForumMessagePage/ForumMessagePage","query":{"boardId":"excelgeneral","messageSubject":"tool-to-auto-fix-broken-excel-links-after-migration-to-sharepoint-online","messageId":"290940","replyId":"307428"},"buildId":"-gVUpXaWnPcjlrLJZ92B7","runtimeConfig":{"buildInformationVisible":false,"logLevelApp":"info","logLevelMetrics":"info","openTelemetryClientEnabled":false,"openTelemetryConfigName":"o365","openTelemetryServiceVersion":"25.3.0","openTelemetryUniverse":"prod","openTelemetryCollector":"http://localhost:4318","openTelemetryRouteChangeAllowedTime":"5000","apolloDevToolsEnabled":false,"inboxMuteWipFeatureEnabled":false},"isFallback":false,"isExperimentalCompile":false,"dynamicIds":["./components/seo/QAPageSchema/QAPageSchema.tsx","./components/community/Navbar/NavbarWidget.tsx","./components/community/Breadcrumb/BreadcrumbWidget.tsx","./components/customComponent/CustomComponent/CustomComponent.tsx","./components/messages/TopicWithThreadedReplyListWidget/TopicWithThreadedReplyListWidget.tsx","./components/messages/MessageView/MessageViewStandard/MessageViewStandard.tsx","./components/external/components/ExternalComponent.tsx","./components/customComponent/CustomComponentContent/TemplateContent.tsx","../shared/client/components/common/List/UnwrappedList/UnwrappedList.tsx","./components/tags/TagView/TagView.tsx","./components/tags/TagView/TagViewChip/TagViewChip.tsx","../shared/client/components/common/List/UnstyledList/UnstyledList.tsx","./components/messages/MessageView/MessageView.tsx","../shared/client/components/common/Pager/PagerLoadMore/PagerLoadMore.tsx"],"appGip":true,"scriptLoader":[{"id":"analytics","src":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/pagescripts/1730819800000/analytics.js?page.id=ForumReplyPage&entity.id=board%3Aexcelgeneral&entity.id=message%3A307428","strategy":"afterInteractive"}]}
