This morning I was pasting text into excel and using Text-to-Columns to parse it. Later, in a different file, I was pasting other text that I did not want parsed into different columns. But excel is a...
See this post for a macro that you can run to reset the 'Text to Columns' settings.
If you store the macro in your personal macro workbook PERSONAL.XLSB, you can call it whenever you need. You can assign it to a Quick Access Toolbar button and/or custom keyboard shortcut for ease of use.
P_A_R_K_Y : Just type something into an empty cell, do the Text To Columns with a strange character like a tilde (top left corner of keyboard). THEN bring in your CSV data.
Jeff_Stubing First off, thanks for replying so quickly. Just so I'm understanding correctly. To stop excel auto formatting a csv file incorrectly. I (open a blank workbook?), then type something into an empty cell, then click the text to columns, (use delimited) and put an strange character like tilde (~ found elsewhere on keyboards outside the US), and then "bring in" your csv data. By "bring in" do you mean to select, from the data menu, "from text/CSV" and import the csv file? This doesn't work, hence why I'm putting my assumptions in brackets as I might have misunderstood your steps.
People are making this more complicated than it is. The "blank cell" was incorrect, something must be in the cell. On the worksheet you want to paste your data, click non-empty cell, click text-to-columns, and in the message box chose "delimited", uncheck all delimiters that are checked, and click finish. You've now told excel you want things delimited by nothing at all, and you can paste your data. It will still take away your leading zeros.
But if you're importing data from a comma delimited file, that's a different thing. When you are importing data from a csv, you probably want text-to-columns to actually split it, check "Comma" in the delimiter list, and chose Next. choose the column in the preview that has your leading zeros and change that column from "General" to "text". Now it will parse you data to columns but keep the leading zeros intact. For that matter, look at the other columns and see if some are dates, you can specify that and the excel file will hopefully not skew them up. This screen lets you skip columns you don't use as well.
Thank you. Those steps in your first paragraph work a treat 🙂 (I don't think its us making it complicated but MS). Its unfortunate that just doubling clicking on a .csv file doesn't bring up the "Text to Columns" wizard automatically instead of presuming the column formats you gave your previous .csv is what you always want. Its a shame I have to first open a text editor, then open the .csv file and then select all and then copy, before moving to excel to do the paste and highlight and click on "Text to columns" find the column that excel always insists doesn't need its leading zeros and set to text.
Thanks again all, much appreciated. I'm going to bookmark this for when, in a years time, I have to open a .csv file. Note to microsoft: Please can you add a popup when opening a .csv file to ask if we want to use the same column format selections we chose last time we opened a .csv file or if we want to choose something different.
P_A_R_K_Y to cancel the current setup for text-to-columns, just select any cell with a text, goto text-to-columns, reach the screen with the options, unselected them all, or select the one you want, and then press ESC. That’s it.
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Later, in a different file, I was pasting other text that I did not want parsed into different columns. But excel is a...","body@stringLength":"474","rawBody":"This morning I was pasting text into excel and using Text-to-Columns to parse it. Later, in a different file, I was pasting other text that I did not want parsed into different columns. But excel is automatically separating it. It is messing up my file formatting and forcing me to manually recombine the text into a single column. I can't find anywhere in the options that will stop this from happening. Any suggestions? Text-to-Columns should not be an automatic function.","kudosSumWeight":1,"postTime":"2022-05-18T11:50:06.001-07:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:excel","text":"excel","time":"2016-06-21T14:08:51.129-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:3395568_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":138687},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"customFields":[],"body":"This morning I was pasting text into excel and using Text-to-Columns to parse it. Later, in a different file, I was pasting other text that I did not want parsed into different columns. But excel is automatically separating it. It is messing up my file formatting and forcing me to manually recombine the text into a single column. I can't find anywhere in the options that will stop this from happening. Any suggestions? Text-to-Columns should not be an automatic function."},"Conversation:conversation:3395568":{"__typename":"Conversation","id":"conversation:3395568","solved":true,"topic":{"__ref":"ForumTopicMessage:message:3395568"},"lastPostingActivityTime":"2024-07-31T00:47:57.125-07:00","lastPostTime":"2024-07-31T00:47:57.125-07:00","unreadReplyCount":23,"isSubscribed":false},"ModerationData:moderation_data:3395568":{"__typename":"ModerationData","id":"moderation_data:3395568","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:3395568_1":{"__typename":"Revision","id":"revision:3395568_1","lastEditTime":"2022-05-18T11:50:06.001-07:00"},"ForumReplyMessage:message:4204107":{"__typename":"ForumReplyMessage","id":"message:4204107","conversation":{"__ref":"Conversation:conversation:3395568"},"author":{"__ref":"User:user:2598853"},"revisionNum":1,"uid":4204107,"depth":4,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"subject":"Re: Stop automatic text-to-columns formatting","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:4204107"},"parent":{"__ref":"ForumReplyMessage:message:4203936"},"body":"
Jeff_Stubing First off, thanks for replying so quickly. Just so I'm understanding correctly. To stop excel auto formatting a csv file incorrectly. I (open a blank workbook?), then type something into an empty cell, then click the text to columns, (use delimited) and put an strange character like tilde (~ found elsewhere on keyboards outside the US), and then \"bring in\" your csv data. By \"bring in\" do you mean to select, from the data menu, \"from text/CSV\" and import the csv file? This doesn't work, hence why I'm putting my assumptions in brackets as I might have misunderstood your steps.
","body@stringLength":"824","rawBody":"
First off, thanks for replying so quickly. Just so I'm understanding correctly. To stop excel auto formatting a csv file incorrectly. I (open a blank workbook?), then type something into an empty cell, then click the text to columns, (use delimited) and put an strange character like tilde (~ found elsewhere on keyboards outside the US), and then \"bring in\" your csv data. By \"bring in\" do you mean to select, from the data menu, \"from text/CSV\" and import the csv file? This doesn't work, hence why I'm putting my assumptions in brackets as I might have misunderstood your steps.
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Selected an empty cell, then clicked Text to Columns ... ERROR: no data selected to parse. I really need Excel to stop auto Text to columns my CSV files as I happen to need leading zeros like it is in the csv file.
The Import from CSV file doesn't do anything different. It imports into a window where its already converted a text field with leading zeros into a number and you can't change it. The only thing you can change is if the delimiter is a comma.
Any help setting up Excel to just display the csv file in column A like it did the first time would be appreciated, thanks.
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Selected an empty cell, then clicked Text to Columns ... ERROR: no data selected to parse. I really need Excel to stop auto Text to columns my CSV files as I happen to need leading zeros like it is in the csv file.
The Import from CSV file doesn't do anything different. It imports into a window where its already converted a text field with leading zeros into a number and you can't change it. The only thing you can change is if the delimiter is a comma.
Any help setting up Excel to just display the csv file in column A like it did the first time would be appreciated, thanks.
P_A_R_K_Y : Just type something into an empty cell, do the Text To Columns with a strange character like a tilde (top left corner of keyboard). THEN bring in your CSV data.
","body@stringLength":"387","rawBody":"
: Just type something into an empty cell, do the Text To Columns with a strange character like a tilde (top left corner of keyboard). THEN bring in your CSV data.
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The \"blank cell\" was incorrect, something must be in the cell. On the worksheet you want to paste your data, click non-empty cell, click text-to-columns, and in the message box chose \"delimited\", uncheck all delimiters that are checked, and click finish. You've now told excel you want things delimited by nothing at all, and you can paste your data. It will still take away your leading zeros.
But if you're importing data from a comma delimited file, that's a different thing. When you are importing data from a csv, you probably want text-to-columns to actually split it, check \"Comma\" in the delimiter list, and chose Next. choose the column in the preview that has your leading zeros and change that column from \"General\" to \"text\". Now it will parse you data to columns but keep the leading zeros intact. For that matter, look at the other columns and see if some are dates, you can specify that and the excel file will hopefully not skew them up. This screen lets you skip columns you don't use as well.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":1,"postTime":"2024-07-30T13:57:22.989-07:00","lastPublishTime":"2024-07-30T13:57:22.989-07:00","metrics":{"__typename":"MessageMetrics","views":2218},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:3395568/message:4205453","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCw0MjA1OTY2LDQyMDU5NjY","node":{"__ref":"ForumReplyMessage:message:4205966"}},{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCw0MjA1OTY2LDQyMDU0NTY","node":{"__ref":"ForumReplyMessage:message:4205456"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:4205966":{"__typename":"ModerationData","id":"moderation_data:4205966","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:4205966":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:2598853"},"id":"message:4205966","revisionNum":1,"uid":4205966,"depth":6,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:4205453"},"conversation":{"__ref":"Conversation:conversation:3395568"},"subject":"Re: Stop automatic text-to-columns formatting","moderationData":{"__ref":"ModerationData:moderation_data:4205966"},"body":"Thank you. Those steps in your first paragraph work a treat 🙂 (I don't think its us making it complicated but MS). Its unfortunate that just doubling clicking on a .csv file doesn't bring up the \"Text to Columns\" wizard automatically instead of presuming the column formats you gave your previous .csv is what you always want. Its a shame I have to first open a text editor, then open the .csv file and then select all and then copy, before moving to excel to do the paste and highlight and click on \"Text to columns\" find the column that excel always insists doesn't need its leading zeros and set to text.
Thanks again all, much appreciated. I'm going to bookmark this for when, in a years time, I have to open a .csv file. Note to microsoft: Please can you add a popup when opening a .csv file to ask if we want to use the same column format selections we chose last time we opened a .csv file or if we want to choose something different.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"repliesCount":0,"postTime":"2024-07-31T00:47:57.125-07:00","lastPublishTime":"2024-07-31T00:47:57.125-07:00","metrics":{"__typename":"MessageMetrics","views":2043},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:3395568/message:4205966","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"User:user:2421892":{"__typename":"User","id":"user:2421892","uid":2421892,"login":"TheThinker_1958","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2024-04-15T09:54:41.313-07:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-5.svg?time=0"},"rank":{"__ref":"Rank:rank:37"},"entityType":"USER","eventPath":"community:gxcuf89792/user:2421892"},"ModerationData:moderation_data:4205456":{"__typename":"ModerationData","id":"moderation_data:4205456","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:4205456":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:2421892"},"id":"message:4205456","revisionNum":1,"uid":4205456,"depth":6,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:4205453"},"conversation":{"__ref":"Conversation:conversation:3395568"},"subject":"Re: Stop automatic text-to-columns formatting","moderationData":{"__ref":"ModerationData:moderation_data:4205456"},"body":"You don’t have to select FINISH. Just press Esc. Is silli but it works.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"71","kudosSumWeight":0,"repliesCount":0,"postTime":"2024-07-30T14:04:16.181-07:00","lastPublishTime":"2024-07-30T14:04:16.181-07:00","metrics":{"__typename":"MessageMetrics","views":1926},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:3395568/message:4205456","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:4204142":{"__typename":"ModerationData","id":"moderation_data:4204142","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:4204142":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:2421892"},"id":"message:4204142","revisionNum":1,"uid":4204142,"depth":5,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:4204107"},"conversation":{"__ref":"Conversation:conversation:3395568"},"subject":"Re: Stop automatic text-to-columns formatting","moderationData":{"__ref":"ModerationData:moderation_data:4204142"},"body":"
P_A_R_K_Y to cancel the current setup for text-to-columns, just select any cell with a text, goto text-to-columns, reach the screen with the options, unselected them all, or select the one you want, and then press ESC. That’s it.
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