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Inawab770's avatar
Inawab770
Copper Contributor
Jun 30, 2022

Staff roster from table to a list

Hi everyone,   I have the below Staff roster    Tha date at top row, the names on the first caulome, in the table the shifts for each staff member.   I need to make this table as a list a...
BI & Data Analysis
excel
power bi
Lorenzo's avatar
Lorenzo
Silver Contributor
Jun 30, 2022

Hi Inawab770 

If the following example reflects what you expect you can get this from PowerBI (it includes Power Query)

 

If you need a Power BI working example please share a roaster workbook with i.e https://support.microsoft.com/en-us/office/share-onedrive-files-and-folders-9fcc2f7d-de0c-4cec-93b0-a82024800c07, Google Drive... and post the link here

Inawab770's avatar
Inawab770
Copper Contributor
Jul 03, 2022
Hi Lorenzo

Thank you very much for your help, you can find google drive link below

https://drive.google.com/drive/folders/1CCTq2BTr7xDCB5tZKcVNBbzxzSQekEJB?usp=sharing

once again thank you for your help
  • Lorenzo's avatar
    Lorenzo
    Silver Contributor
    Jul 03, 2022

    Hi Inawab770 

     

     

    PowerBI Query code:

    let
    Source = Excel.Workbook(
        File.Contents("D:\Lorenzo\Downloads\Staff Roster.xlsx"),
        null, true
    ),
    SheetOne = Source{[Item="Sheet1", Kind="Sheet"]}[Data],
    PromotedHeaders = Table.PromoteHeaders(SheetOne, [PromoteAllScalars=true]),
    ColumnNames = Table.ColumnNames(PromotedHeaders),
    RequiredColumns = Table.SelectColumns(PromotedHeaders,
        List.FirstN(ColumnNames, List.PositionOf(ColumnNames, "CITY"))
    ),
    UnpivotedOtherColumns = Table.UnpivotOtherColumns(RequiredColumns, {"Name"}, "Date", "Shift"),
    DatesAsNumbers = Table.TransformColumns(UnpivotedOtherColumns,
        {"Date", Number.From, Int64.Type}
    ),
    ChangedTypes = Table.TransformColumnTypes(DatesAsNumbers,
        {{"Name", type text}, {"Date", type date}, {"Shift", type text}}
    )
in
    ChangedTypes

     

    NB: Update line File.Contents("D:\Lorenzo\Downloads\Staff Roster.xlsx") with your path to the file

     

    Assumptions made:

    - Roster is on sheet named Sheet1 as in the file you shared
    - Column [Name] is always the 1st column as in the file you shared
    - Column [CITY] is always the 1st column after the Date columns as in the file you shared

    The position of the latter is used to determine the number of Date columns (not all months have 31 days)

     

    Attached file is zipped as .pbix isn't allowed

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