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chamseddine_hamdeni
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Aug 18, 2022
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Send automatic email as PDF attachement from data in excel

I have several sheets (sheet1, sheet2; sheet3, etc.). I want to send the content of these sheets to different email addresses. For example sheet1 to email1@email.email sheet2 to email2@email.email...
  • HansVogelaar's avatar
    Mar 22, 2022

    Mumzee 

    Excel does not provide for that. You can specify one or more rows to be repeated on every page of the printed output in the Sheet tab of the Page Setup dialog, but it doesn't let you exclude the last page.

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I want to send the content of these sheets to different email addresses. For example sheet1 to email1@email.email sheet2 to email2@email.email...","body@stringLength":"559","rawBody":"

I have several sheets (sheet1, sheet2; sheet3, etc.).

I want to send the content of these sheets to different email addresses. For example

sheet1 to email1@email.email

sheet2 to email2@email.email

sheet3 to email3@email.email

etc...

Any help ?

","kudosSumWeight":0,"postTime":"2022-08-18T14:18:15.102-07:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuM3wyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:excel","text":"excel","time":"2016-06-21T14:08:51.129-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:3603774_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":11790},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"customFields":[],"body":"

I have several sheets (sheet1, sheet2; sheet3, etc.).

I want to send the content of these sheets to different email addresses. For example

sheet1 to email1@email.email

sheet2 to email2@email.email

sheet3 to email3@email.email

etc...

Any help ?

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chamseddine_hamdeni You can try below codes to send individual sheets to separate emails. To understand codes better, I have divided it into 3 parts.

  1. Generate PDF files to insert to email as attachment. You can give sheet names to Split(\"Sheet1|Sheet2|Sheet3\", \"|\") this array which you want to generate PDF files.
  2.  Send Emails. This will iterate each cells from A2 to downward and send emails to each cell value with attachment from this Split(\"Sheet1|Sheet2|Sheet3\", \"|\") list of sheets. In this part of codes you can use .Send instead of .Display to send mail directly without displaying it. Testing purpose I have used .Display so that we can check it is generating emails correctly. To Send mails directly without any warning to must enable Programmatic Access to Outlook. Read below articles to enable it. Link 1: slipstick.com , Link 2 , Microsoft Documentation 
  3. Delete PDFs after sending mails (If anyone wish). Sample file is attached herewith.

 

 

 

Option Explicit\n\n'Generate PDFs for each listed sheet.\nSub GeneratePDFs()\nDim strID As String\nDim shts As Variant, i As Integer\n\nOn Error Resume Next\nMkDir ThisWorkbook.Path & \"\\PDF_Files\"\nErr.Clear\n\n    strID = Sheets(\"SendMail\").Range(\"A2\").End(xlDown).Address\n    \n    shts = Split(\"Sheet1|Sheet2|Sheet3\", \"|\") 'Declaring sheet names\n    For i = LBound(shts) To UBound(shts)\n        Sheets(shts(i)).ExportAsFixedFormat Type:=xlTypePDF, Filename:= _\n        ThisWorkbook.Path & \"\\PDF_Files\\\" & shts(i) & \".pdf\", Quality:= _\n        xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas:=True, _\n        OpenAfterPublish:=False\n    Next\n    \n MsgBox \"PDF file creation finished successfully.\", vbInformation, \"PDF Creation\"\nEnd Sub\n\n'Send mail to individual each pdf as separate mail.\nPublic Sub SendMail()\nDim strbody As String\nDim sendTo As String\nDim emailCell As Range\nDim OutApp As Object\nDim OutMail As Object\nDim SalaryMonth, strMailRange As String\nDim shts As Variant, i As Integer\n\n    strMailRange = Sheets(\"SendMail\").Range(\"$A$2\").End(xlDown).Address\n    strbody = \"Please check the attached file.\"\n    shts = Split(\"Sheet1|Sheet2|Sheet3\", \"|\") 'Declaring sheet names\n    i = 0\n        \n    For Each emailCell In Sheets(\"SendMail\").Range(\"$A$2\", strMailRange)\n    Set OutApp = CreateObject(\"Outlook.Application\")\n    Set OutMail = OutApp.CreateItem(0)\n    \n            With OutMail\n                .Attachments.Add ThisWorkbook.Path & \"\\PDF_Files\\\" & shts(i) & \".pdf\"\n                .to = emailCell\n                .Subject = \"Sending Mail As PDF\"\n                .HTMLBody = strbody\n                .Display\n                '.Send 'Uncomment this line to send mail directly without displaying it.\n            End With\n            \n        i = i + 1\n    Next emailCell\n    MsgBox \"Mail sending completed successfully.\", vbInformation, \"Mail Sending\"\nEnd Sub\n\n'Delete PDFs after sending via mail.\nPublic Sub DelPDFs()\nOn Error Resume Next\n    Kill ThisWorkbook.Path & \"\\PDF_Files\\*.*\"\n    'RmDir ThisWorkbook.Path & \"\\PDF_Files\\\"\n    MsgBox \"All PDF files are deleted.\", vbInformation, \"Delete PDFs\"\nEnd Sub

 

 

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 You can try below codes to send individual sheets to separate emails. To understand codes better, I have divided it into 3 parts.

  1. Generate PDF files to insert to email as attachment. You can give sheet names to Split(\"Sheet1|Sheet2|Sheet3\", \"|\") this array which you want to generate PDF files.
  2.  Send Emails. This will iterate each cells from A2 to downward and send emails to each cell value with attachment from this Split(\"Sheet1|Sheet2|Sheet3\", \"|\") list of sheets. In this part of codes you can use .Send instead of .Display to send mail directly without displaying it. Testing purpose I have used .Display so that we can check it is generating emails correctly. To Send mails directly without any warning to must enable Programmatic Access to Outlook. Read below articles to enable it. Link 1: slipstick.com , Link 2 , Microsoft Documentation 
  3. Delete PDFs after sending mails (If anyone wish). Sample file is attached herewith.

 

 

 

Option Explicit\n\n'Generate PDFs for each listed sheet.\nSub GeneratePDFs()\nDim strID As String\nDim shts As Variant, i As Integer\n\nOn Error Resume Next\nMkDir ThisWorkbook.Path & \"\\PDF_Files\"\nErr.Clear\n\n strID = Sheets(\"SendMail\").Range(\"A2\").End(xlDown).Address\n \n shts = Split(\"Sheet1|Sheet2|Sheet3\", \"|\") 'Declaring sheet names\n For i = LBound(shts) To UBound(shts)\n Sheets(shts(i)).ExportAsFixedFormat Type:=xlTypePDF, Filename:= _\n ThisWorkbook.Path & \"\\PDF_Files\\\" & shts(i) & \".pdf\", Quality:= _\n xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas:=True, _\n OpenAfterPublish:=False\n Next\n \n MsgBox \"PDF file creation finished successfully.\", vbInformation, \"PDF Creation\"\nEnd Sub\n\n'Send mail to individual each pdf as separate mail.\nPublic Sub SendMail()\nDim strbody As String\nDim sendTo As String\nDim emailCell As Range\nDim OutApp As Object\nDim OutMail As Object\nDim SalaryMonth, strMailRange As String\nDim shts As Variant, i As Integer\n\n strMailRange = Sheets(\"SendMail\").Range(\"$A$2\").End(xlDown).Address\n strbody = \"Please check the attached file.\"\n shts = Split(\"Sheet1|Sheet2|Sheet3\", \"|\") 'Declaring sheet names\n i = 0\n \n For Each emailCell In Sheets(\"SendMail\").Range(\"$A$2\", strMailRange)\n Set OutApp = CreateObject(\"Outlook.Application\")\n Set OutMail = OutApp.CreateItem(0)\n \n With OutMail\n .Attachments.Add ThisWorkbook.Path & \"\\PDF_Files\\\" & shts(i) & \".pdf\"\n .to = emailCell\n .Subject = \"Sending Mail As PDF\"\n .HTMLBody = strbody\n .Display\n '.Send 'Uncomment this line to send mail directly without displaying it.\n End With\n \n i = i + 1\n Next emailCell\n MsgBox \"Mail sending completed successfully.\", vbInformation, \"Mail Sending\"\nEnd Sub\n\n'Delete PDFs after sending via mail.\nPublic Sub DelPDFs()\nOn Error Resume Next\n Kill ThisWorkbook.Path & \"\\PDF_Files\\*.*\"\n 'RmDir ThisWorkbook.Path & \"\\PDF_Files\\\"\n MsgBox \"All PDF files are deleted.\", vbInformation, \"Delete PDFs\"\nEnd Sub

 

 

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Thank you Harun24HR so much for your help... it is so much appreciated.

The PDF are successfully generated (although I don't know where are they stored, but no problem).

However, do I have to send them manually ?

please check the screenshot attached.

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chamseddine_hamdeni PDFs are stored in same folder where you keep the excel file (you can keep it to any location of hard disk or desktop or document folder). In vba code just delete .Display and write .Send, read codes comments carefully. Also if it helps then tick mark the answer.

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Harun24HR 

I have no enough words to thank you. Your code is working from the begining but It was my mistake I didn't read the comment.

You saved my life thank you so much. ALLAH YBARIKLIK

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