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szilvia_vf's avatar
szilvia_vf
Brass Contributor
Aug 18, 2021
Solved

power query - no sharepoint folder option as data source

hi all!

 

i have an issue with accessing files and folders from sharepoint with power query. I have business standard licence for microsoft 365, can it be the obstacle for such actions? I can not use online services, nor can I get files from a sharepoint folder. See screenshot.

thank you for your help in advance!

13 Replies

  • Gaston Huot's avatar
    Gaston Huot
    Brass Contributor
    "oh, sad story for me..."
    Not so sad. Please see this easy HowTo:
    https://support.cloudextend.io/en/articles/5473095-get-excel-data-from-a-single-file-or-entire-folder-on-sharepoint-or-onedrive-for-business-into-power-query-or-power-bi

    I believe it is the "best answer"...
    • Gaston Huot's avatar
      Gaston Huot
      Brass Contributor
      Unless there is something I don't understand, this is not the "best solution" to the OP. The best solution comes from another web site: https://support.cloudextend.io/en/articles/5473095-get-excel-data-from-a-single-file-or-entire-folde...
      I have business (Standard) M365 edition (not Enterprise), and it works perfectly for me. Can someone say otherwise?

      Gaston
      • SergeiBaklan's avatar
        SergeiBaklan
        Diamond Contributor

        Gaston Huot 

        OP question was why From SharePoint Folder connector is missed. Post you mentioned explains how to work witch such connector assuming it exists. Actually it repeats information from the post link on which gave Riny_van_Eekelen in his answer.

         

        By the way, did you have that connector on your subscription an year ago or it appeared in recent months?

      • Lorenzo's avatar
        Lorenzo
        Silver Contributor

        szilvia_vf Gaston Huot 

         

        From SergeiBaklan on Aug 18 2021: You may try to M-code it directly https://learn.microsoft.com/en-us/powerquery-m/sharepoint-files...

         

        It's my understanding (I can be wrong) that https://support.microsoft.com/en-us/office/power-query-data-sources-in-excel-versions-e9332067-8e49-46fc-97ff-f2e1bfa0cb16?ui=en-US&rs=en-US&ad=US actually tells you - when there's a check mark - if the option (connector) is available in the Excel menu/sub-menu and nothing else. However, it's not because i.e. SharePoint Folder doesn't appear in your menu that you can't connect to a SharePoint folder - IMHO this has to be checked

         

        I have a 365 Home subscription and don't have SharePoint options in the Excel menus, though the SharePoint connectors are actually available in my product:

         

         

        Other examples:
        - JSON option not avail. in Excel 2016. After a few exchanges the OP opened a JSON file
        - https://answers.microsoft.com/en-us/msoffice/forum/all/power-query-get-transform-get-data-from-pdf/1bd2afdc-2912-4b08-aae6-40250b0d589d?tm=1657958531852

         

        To check if Sharepoint connectors are available in your product:
        I don't have SharePoint in my environment so can't be detailed. Also note that from an Excel version to another the options are not exactly at the same place in the Excel User Interface so I can be precise:

        #1 Download attached file SharePointOrNotSharepoint - it only contains a query > Refresh it. If no SharePoint function is listed, stop there. Otherwise...
        #2 Go the Excel Data tab then navigate in the menus/sub-menus until you find option Blank Query
        (It seems to be in sub-menu From Other Sources in all versions > 2013 but not sure)
        #3 Select that option - The Power Query Editor should open (it auto. creates a query)
        #4 In the formula bar enter exactly (ex. for a SharePoint folders) - Replace with your URL between double-quotes:

         

         

        =SharePoint.Contents("https://ToBeReplacedWithYourSharePointUrl")

         

         

        then Validate

         

        NB:
        - Power Query is case-sensitive (SHARePoint.FOLdER won't work)
        - You might have to enter options => check the doc. https://learn.microsoft.com/en-us/powerquery-m/sharepoint-contents

         

        If you want to know all Power Query functions (most connectors are PQ function) available in your Excel version you can download attached file PQ_AvailFunctionsInProduct and refresh the query, it'll list them all

    • szilvia_vf's avatar
      szilvia_vf
      Brass Contributor
      No, unfortunately i can nit follow the steps because I have a menu item missing. Please see my screenshot in the original post.

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