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JW2020's avatar
JW2020
Copper Contributor
Feb 11, 2020

Hidden tabs showing for other users in shared file

I have a shared file saved on our network.  It has many tabs, one for each week of the year, for a large remote team to enter data on weekly.  There are then summary tabs to analyse the data.  I have hidden most of the tabs, with currently only the January and February weeks showing, to make it easier to use / less scrolling through tabs.  However, some users when they open the file, cannot see the same tabs as me - for example, the February ones are missing.  They are able to Unhide them themselves, but why would the view be different for different users?  Is there a setting on their laptops which means it doesn't show the same?  When they enter data and save the file, the data shows when I open it, so they are using the correct file and it works.  It is a Shared File so multiple users can enter data at the same time, and I have not used the new co-authoring feature, just the legacy Shared Workbook feature.  I do not want to protect the file or lock it down, I just want it to show them the relevant tabs when they open it.  Does anyone have any ideas?  Thanks in advance.

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  • Abiola1's avatar
    Abiola1
    MVP
    Feb 11, 2020
    Hello, once you have hidden all the tabs except the January and February tabs and you saved it... Other users, when they open the file, should be able to see only the two tabs - Jan and Feb... That's how it works

    For some not to be able to see the Feb on their laptop, there is something wrong.

    Just try to send the same workbook via email to one of them with all tabs hidden except Jan and Feb... Confirm whether when they open the file, they are able to see the only two tabs..
    • JW2020's avatar
      JW2020
      Copper Contributor
      Feb 11, 2020

      Thank you Abiola1 

      I know, it's weird isn't it?  I did a screenshare on Teams yesterday afternoon with one of the users, and could see when he opened it that some tabs were missing, and yet when I opened it they were there.  I wonder if it's something to do with when they are accessing it remotely from the network, I will try emailing it to see if it works - but they will need to access it on the network normally, as all users need to edit the same version of the document.  Thanks!

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My goal is to uniquely find a headcount and movement (employees join or leave) per month and put this in a Pivot Table. My data is formatted like it is in the Table.

 

My issue is when I do a count of Employee number (Empl #) and based on a filter of monthly salary, I don’t get a correct count when the employees join and/or leave and get a constant headcount in the Pivot Table of 3 when it should be 2, 3, 2 for Jan, Feb, Mar.

  1. How to do I fix this?
  2. What is the logic to approach this? How would someone look at this and pick what method to fix this? This is more of a how did you get to your answer sorta question. Do you write down/think how and what to solve then find the right tools/formulas/process to get there?

 

My logic is and I used:

 

  1. Look at Account Name (C2) does it equal “monthly salary” and return binary for Yes (1) or No (-) I’m using =IF(Table1[@[Account Name]]=\"monthly salary\",\"1\",\"0\") to find my binary
  2. If that is 1/yes then check to see if the employee left. This is where I fail to get my answer. I attempted a =if(and()), I attempted to add columns that may assist with getting to my answer (one of them being the Left column (column F in the Table).
    1. My issue comes with my data always includes the all employees regardless of join date (even with Joe Blow not there Jan he still shows just as 0s)
  3. I want to find, does a person earn a monthly salary? If yes then check to see if he or she has left the company and if no then count him or her towards the month’s headcount and only count the employees still there but count them in months they were actually working (answer being 2,3,2)
","body@stringLength":"1914","rawBody":"

My goal is to uniquely find a headcount and movement (employees join or leave) per month and put this in a Pivot Table. My data is formatted like it is in the Table.

 

My issue is when I do a count of Employee number (Empl #) and based on a filter of monthly salary, I don’t get a correct count when the employees join and/or leave and get a constant headcount in the Pivot Table of 3 when it should be 2, 3, 2 for Jan, Feb, Mar.

  1. How to do I fix this?
  2. What is the logic to approach this? How would someone look at this and pick what method to fix this? This is more of a how did you get to your answer sorta question. Do you write down/think how and what to solve then find the right tools/formulas/process to get there?

 

My logic is and I used:

 

  1. Look at Account Name (C2) does it equal “monthly salary” and return binary for Yes (1) or No (-) I’m using =IF(Table1[@[Account Name]]=\"monthly salary\",\"1\",\"0\") to find my binary
  2. If that is 1/yes then check to see if the employee left. This is where I fail to get my answer. I attempted a =if(and()), I attempted to add columns that may assist with getting to my answer (one of them being the Left column (column F in the Table).
    1. My issue comes with my data always includes the all employees regardless of join date (even with Joe Blow not there Jan he still shows just as 0s)
  3. I want to find, does a person earn a monthly salary? If yes then check to see if he or she has left the company and if no then count him or her towards the month’s headcount and only count the employees still there but count them in months they were actually working (answer being 2,3,2)
","kudosSumWeight":0,"postTime":"2020-10-14T04:01:54.157-07:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"AttachmentEdge","cursor":"MjUuMXwyLjF8b3w1fF9OVl98MQ","node":{"__ref":"Attachment:{\"id\":\"attachment:message1778931AttachmentNumber1\",\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/attachments/gxcuf89792/ExcelGeneral/77888/1/image001.png\"}"}},{"__typename":"AttachmentEdge","cursor":"MjUuMXwyLjF8b3w1fF9OVl98Mg","node":{"__ref":"Attachment:{\"id\":\"attachment:message1778931AttachmentNumber2\",\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/attachments/gxcuf89792/ExcelGeneral/77888/2/Book5.xlsx\"}"}}]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:excel","text":"excel","time":"2016-06-21T14:08:51.129-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDI","node":{"__typename":"Tag","id":"tag:Formulas and Functions","text":"Formulas and Functions","time":"2016-06-24T14:00:56.974-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":2,"currentRevision":{"__ref":"Revision:revision:1778931_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":2923},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"searchSnippet":"My goal is to uniquely find a headcount and movement (employees join or leave) per month and put this in a Pivot Table. My data is formatted like it is in the Table.   My issue is when I do a 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Jpalaci1 Perhaps like in the attached revised file? 

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jpalaci22 Entered a formula in column G and set the \"Left?\" filter in the pivot table to \"-\".

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