Forum Discussion
Need help Creating a graph
Hello. I'm sorry if this seems like a simple issue but I've been unable to find any specific answers on why what I'm trying to do isn't working. I'm trying to create an excel file that will track clock in times of employees over time. So Employee "A" Clocks in at 8:00am on 4/25/2024 and Employee "B" clocks in at 7:54am on 4/25/2024. Then the next day Employee "A" clocks in at 7:55am on 4/26/2024 and Employee "B" clocks in at 8:05am on 4/26/2024.
I believe a scatter plot would work best with the Y axis being the time and the X axis being the date it was entered. But the problem I'm running into is two-fold. First, I have no idea how to change the range of both my x and y axis . For instance, right now my y axis goes from 12am in the morning, to 12am at night, and my x axis goes from 1/0/1900 to 11/21/2036. I can see how to change bonds which I'm assuming is how this is controlled but the values don't make sense for the type of data i'm using, in this case time and date. They are simple numerical values of 0.0 and 1.0.
The second issue is that I don't know how to add more than one set of data to a plot as we will have multiple employees I need to keep track of so would ideally like to have them color coded.
I appreciate any and all help.
To create a graph to track clock-in times of employees over time in Excel, you can use a scatter plot with the Y-axis representing the time and the X-axis representing the date. Here's how you can do it:
- Data Setup:
- Organize your data in a table format with columns for Employee Name, Clock-in Time, and Date.
- Ensure that the Clock-in Time column contains time values and the Date column contains date values.
- Here's an example of how your data might look:
Employee Name
Clock-in Time
Date
Employee A
8:00 AM
4/25/2024
Employee B
7:54 AM
4/25/2024
Employee A
7:55 AM
4/26/2024
Employee B
8:05 AM
4/26/2024
...
...
...
2. Creating the Scatter Plot:
- Select your data table.
- Go to the "Insert" tab on the Excel ribbon.
- Click on "Insert Scatter (X, Y) or Bubble Chart" and choose a scatter plot option.
- Excel will generate a default scatter plot based on your data.
3. Customizing the Axis:
- Right-click on the Y-axis and select "Format Axis."
- In the Format Axis pane, you can adjust the minimum and maximum bounds of the axis to fit your time range.
- For the X-axis, you can format the axis to display dates in the desired date format.
4. Adding Multiple Data Series:
- To add multiple data series (one for each employee), you can use Excel's "Select Data" feature.
- Right-click on the chart and select "Select Data."
- Click on "Add" to add a new data series.
- Enter the employee name as the series name, and select the Clock-in Time and Date columns for the series values.
- Repeat this process for each employee.
5. Customizing Colors:
- After adding multiple data series, you can customize the colors by clicking on each series in the legend and selecting a different color from the "Fill" options.
6. Finalize and Format:
- Once you have added all the data series and customized the colors, you can finalize the chart by adding titles, axis labels, and any other necessary formatting.
By following these steps, you can create a scatter plot in Excel to track clock-in times of employees over time, with multiple data series color-coded for each employee.
NOTE: My knowledge of this topic is limited, but since no one has answered it for at least one day or more, I entered your question in various AI. The text and the steps are the result of various AI's put together. Maybe it will help you further in your project, if not please just ignore it.
My answers are voluntary and without guarantee!
Hope this will help you.
Was the answer useful? Mark as best response and like it!
This will help all forum participants.
4 Replies
To create a graph to track clock-in times of employees over time in Excel, you can use a scatter plot with the Y-axis representing the time and the X-axis representing the date. Here's how you can do it:
- Data Setup:
- Organize your data in a table format with columns for Employee Name, Clock-in Time, and Date.
- Ensure that the Clock-in Time column contains time values and the Date column contains date values.
- Here's an example of how your data might look:
Employee Name
Clock-in Time
Date
Employee A
8:00 AM
4/25/2024
Employee B
7:54 AM
4/25/2024
Employee A
7:55 AM
4/26/2024
Employee B
8:05 AM
4/26/2024
...
...
...
2. Creating the Scatter Plot:
- Select your data table.
- Go to the "Insert" tab on the Excel ribbon.
- Click on "Insert Scatter (X, Y) or Bubble Chart" and choose a scatter plot option.
- Excel will generate a default scatter plot based on your data.
3. Customizing the Axis:
- Right-click on the Y-axis and select "Format Axis."
- In the Format Axis pane, you can adjust the minimum and maximum bounds of the axis to fit your time range.
- For the X-axis, you can format the axis to display dates in the desired date format.
4. Adding Multiple Data Series:
- To add multiple data series (one for each employee), you can use Excel's "Select Data" feature.
- Right-click on the chart and select "Select Data."
- Click on "Add" to add a new data series.
- Enter the employee name as the series name, and select the Clock-in Time and Date columns for the series values.
- Repeat this process for each employee.
5. Customizing Colors:
- After adding multiple data series, you can customize the colors by clicking on each series in the legend and selecting a different color from the "Fill" options.
6. Finalize and Format:
- Once you have added all the data series and customized the colors, you can finalize the chart by adding titles, axis labels, and any other necessary formatting.
By following these steps, you can create a scatter plot in Excel to track clock-in times of employees over time, with multiple data series color-coded for each employee.
NOTE: My knowledge of this topic is limited, but since no one has answered it for at least one day or more, I entered your question in various AI. The text and the steps are the result of various AI's put together. Maybe it will help you further in your project, if not please just ignore it.
My answers are voluntary and without guarantee!
Hope this will help you.
Was the answer useful? Mark as best response and like it!
This will help all forum participants.
Hi Niko, We haven't had a chat for a while now.
That is pretty impressive as an AI-assisted solution! I am clearly going to have to spend more time practicing with the AI functionality. That and Scripting, Python and the deeper use of M and DAX; it seems to get somewhat overwhelming (I don't know how SergeiBaklan keeps up with it all!)
I have tended to concentrate on the basic Excel Formula Language and have come to think of it not so much as an enhancement to traditional spreadsheet working but, more, its replacement, building once again from the ground up.
To return to the topic of this post, something that I have found to be useful when charting multiple time periods is to use custom error bars and labelling for the chart (the start date/time is plotted but the task duration is represented by a positive error bar.)
NikolinoDE These directions work for the most part, thank you so much I was able to find the missing steps. I configured my data to match your example set. Sorry my images are taken from my phone, screenshots are disabled on my system.
Step 2.5:
- Right click the chat and select Select Data
- On the left side, delete everything under Legend Entries, it doesn't load nicely.
- Skip to step 4 then circle back to step 3.
- Thank you for your feedback and I am happy that you were able to find a solution to your problem using the steps you sent.
I wish you continued success with Excel.
