Forum Discussion
Move repeating columns into rows
Hello guys,
I have a set of data that looks like this:
| Name | Hours | Date | Hours | Date | Hours | Date |
| John | 3 | 1-Jan | 4 | 5-Jan | ||
| Ann | 4 | 4-Jan | 2 | 8-Jan | 2 | 9-Jan |
Each Hours data cell have a comment in it, and I'm trying to turn it into something like this:
| Name | Hours | Date |
| John | 3 | 1-Jan |
| John | 4 | 5-Jan |
| Ann | 4 | 4-Jan |
| Ann | 2 | 8-Jan |
| Ann | 2 | 9-Jan |
Is there a way for me to do that while retaining all the comments in each Hours data cell? I'm using Excel 2016.
Best Regards,
John
3 Replies
- m_tarlerBronze Contributor
The prior answers show how to restructure the data using Power Query but to your question of keeping the comments that are in the cells when reformatting the structure I'm pretty sure you would have to use a custom macro for that. I created one here and will try to attach a sample file next:
Sub reformat_table() Application.ScreenUpdating = False Dim in_table, out_cell As Range Dim repeating_starting_column, repeating_count As Integer Dim ws As Worksheet Set ws = ActiveSheet Set in_table = ws.Range(InputBox("Select table range with repeating columns", "Input Table Range", Selection.Address)) Set out_cell = ws.Range(InputBox("Select cell for where output should be placed", "Output Table Location")) repeating_starting_column = 0 + InputBox("Column number where repeat begins", "Repeat Start") repeating_count = 0 + InputBox("Number of Columns that repeat", "Repeat Count") in_table.Range(in_table.Cells(0, 0), in_table(0, repeating_starting_column + repeating_count - 2)).Copy (out_cell.Cells(1, 1)) k = 2 For i = 1 To in_table.Rows().Count - 1 For j = repeating_starting_column - 1 To in_table.Columns().Count - 1 Step repeating_count If (in_table.Cells(i + 1, j + 1).Value2 <> "") Then in_table.Range(in_table.Cells(i, 0), in_table(i, repeating_starting_column - 2)).Copy (out_cell.Cells(k, 1)) in_table.Range(in_table.Cells(i, j), in_table(i, j + repeating_count - 1)).Copy (out_cell.Cells(k, 0 + repeating_starting_column)) k = k + 1 End If Next j Next i Application.ScreenUpdating = True End SubIf you highlight the source table before running the macro it will default that address range, then it will ask for the destination (cell), then the column where the first of the repeated columns starts (e.g. 2 in this example), and finally the number of columns that get repeated (e.g. again 2 in this example).
- m_tarlerBronze Contributor
here is the file. (if this message board will allow it)
note the macro is kinda slow but it works (at least for me it did)
- IlirUBrass Contributor
See the screenshot above. The name of data in range A1:G4 is Table. Use below M code in Power Query:
let Source = Excel.CurrentWorkbook(){[Name="Table"]}[Content], #"Added Custom" = Table.AddColumn(Source, "Custom", each { [Hours = [Hours], Date = [Date]], [Hours = [Hours2], Date = [Date3]], [Hours = [Hours4], Date = [Date5]] }), #"Removed Other Columns" = Table.SelectColumns(#"Added Custom",{"Name", "Custom"}), #"Expanded Custom" = Table.ExpandListColumn(#"Removed Other Columns", "Custom"), #"Expanded Custom1" = Table.ExpandRecordColumn(#"Expanded Custom", "Custom", {"Hours", "Date"}, {"Hours", "Date"}), #"Filtered Rows" = Table.SelectRows(#"Expanded Custom1", each [Hours] <> null), #"Changed Type" = Table.TransformColumnTypes(#"Filtered Rows",{{"Date", type date}, {"Hours", type number}, {"Name", type text}}) in #"Changed Type"Hope this helps.
IlirU