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ddsmith52's avatar
ddsmith52
Copper Contributor
Jul 24, 2019

Locating a Data Validation table

How can I locate a drop-down list in an excel document that someone else created?  I've been given a document that was already set up and I need to make changes.

excel

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  • nabilmourad's avatar
    nabilmourad
    MVP
    Jul 27, 2019

    ddsmith52 

    Hi

    For situations like this (and MUCH more complicated) there is a Tool that comes for Rescue: The INQUIRE Tab of the Ribbon:

    This tool will enable you to find a Table, data Validation, a Formula, Errors, not only if the Sheet is Hidden but even if the Sheet is VERY Hidden (VBA Term)

    To add the INQUIRE TAB:

    • File >> Options >> ADD Ins
    • Manage (lower left corner) >> COM Add-ins >> Go
    • Check INQUIRE >> Save the File >> Click on WORKBOOK analysis report...

     

    Here is a short tutorial about the Magic of the Inquire Tab

    https://www.youtube.com/watch?v=yOHJJcXtQq4

    Hope that Helps

    Nabil Mourad

     

  • PReagan's avatar
    PReagan
    Bronze Contributor
    Jul 24, 2019
    Under the home tab > editing section > magnifying glass > "Go To Special" > Data validation.

    This should highlight the cell that contains data validation for you.
    • ddsmith52's avatar
      ddsmith52
      Copper Contributor
      Jul 24, 2019

      PReagan   Correct, but I am looking for the source of the list?  It is somewhere within the workbook, but I cannot locate it.

      • PReagan's avatar
        PReagan
        Bronze Contributor
        Jul 24, 2019
        Click on the drop-down list > under Data Tab click Data Validation > Under Settings you should see the Source of the list.

Resources

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How can I locate a drop-down list in an excel document that someone else created?  I've been given a document that was already set up and I need to make changes.

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How can I locate a drop-down list in an excel document that someone else created?  I've been given a document that was already set up and I need to make changes.

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Locating a Data Validation table","moderationData":{"__ref":"ModerationData:moderation_data:776147"},"body":"

ddsmith52 

Hi

For situations like this (and MUCH more complicated) there is a Tool that comes for Rescue: The INQUIRE Tab of the Ribbon:

This tool will enable you to find a Table, data Validation, a Formula, Errors, not only if the Sheet is Hidden but even if the Sheet is VERY Hidden (VBA Term)

To add the INQUIRE TAB:

 

Here is a short tutorial about the Magic of the Inquire Tab

https://www.youtube.com/watch?v=yOHJJcXtQq4

Hope that Helps

Nabil Mourad

 

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This should highlight the cell that contains data validation for you.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"177","kudosSumWeight":0,"postTime":"2019-07-24T11:41:54.370-07:00","lastPublishTime":"2019-07-24T11:41:54.370-07:00","metrics":{"__typename":"MessageMetrics","views":50659},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:772151/message:772180","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCw3NzIxODMsNzcyMTgz","node":{"__ref":"ForumReplyMessage:message:772183"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:772183":{"__typename":"ModerationData","id":"moderation_data:772183","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:772183":{"__typename":"ForumReplyMessage","uid":772183,"id":"message:772183","revisionNum":1,"author":{"__ref":"User:user:381632"},"readOnly":false,"repliesCount":6,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:772180"},"conversation":{"__ref":"Conversation:conversation:772151"},"subject":"Re: Locating a Data Validation table","moderationData":{"__ref":"ModerationData:moderation_data:772183"},"body":"

PReagan   Correct, but I am looking for the source of the list?  It is somewhere within the workbook, but I cannot locate it.

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