Link files to a spreadsheet

Yes, it’s absolutely possible to link multiple files in a timeline list to a spreadsheet and share everything in one document. Here’s a simple way to do it.

First, upload all your files whether they’re Word documents, PDFs, or images to a single folder on a cloud storage platform like OneDrive or SharePoint. Once your files are uploaded, you can right-click each file and select “Copy link” to generate a shareable URL. Make sure the sharing permissions are set so that others can view the files, such as choosing “Anyone with the link can view.”

Next, open a new or existing Excel spreadsheet. In the first column, list the timeline dates or events. In the next column, insert the corresponding file links. To do this, click on the desired cell, press Ctrl + K or right-click and select “Link.” Paste the copied URL into the link field, and you can even add a display name to make it more user-friendly. Repeat this for each file you want to link.

Once your timeline with links is complete, save the Excel file in the same OneDrive or SharePoint folder as your uploaded documents. Finally, share the folder with your recipients, ensuring they have access to both the spreadsheet and the linked files.

Just remember: if you move or rename the files later, the links may break. So keep the file names and structure consistent. This method works well for team sharing, tracking progress over time, or simply organizing your documents in one neat, accessible place.