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philip369's avatar
philip369
Copper Contributor
Dec 05, 2019

Impossible to sum numbers in Excel

I hope someone can help with this because I am pulling my hair out.  When I try to sum numbers in a column, at the bottom of the page it gives me a count and not a sum.  When I try to Autosum, it g...
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  • Floris_GS1_NL's avatar
    Floris_GS1_NL
    Copper Contributor
    Dec 22, 2021
    I have tried this many times, but in my case nothing happens with the format. it stays as it is. The data comes from a table copied from Microsoft OneNote and the column hold only number values.(no decimals, comma's, spaces or other characters). It just won't do a thing!
    • Floris_GS1_NL's avatar
      Floris_GS1_NL
      Copper Contributor
      Dec 22, 2021

      Although the 'convert to table' still does not work for me, I found a way without having to F2 every cell as @Ringy_van_Eekelen mentioned.
      As I said there were no spaces in the cells as I had already done CTRL+SPACE + CTRL+H type 'space' in search field and hit replace all on the specific column, but no spaces were found.
      It turned out that what looked like a space in the cell behind the number, was probably something else. So I selected that white space from one cell behind the number, CTRL+C and CTRL+V in the CTRL+H search field and then hit replace all. Then it found 1001 replacements.
      Then I had to copy the whole column to Notepad, create a new column in Excel, set the format to Currency and paste the data from Notepad back in the new column. Now Excel see the data as numbers(currency) and can make calculation on it.

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I hope someone can help with this because I am pulling my hair out. 

When I try to sum numbers in a column, at the bottom of the page it gives me a count and not a sum. 

When I try to Autosum, it gives me =SUM(). 

When I try to add the specific cells, e.g.  =SUM(E2:E15) it gives me zero. 

 

I've read through multiple forums which suggest to make sure the cells are formatted as numbers- which they are. 


Could someone help me out here because I am completely at a loss. Thanks. 

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philip369 

I performed the steps I mentioned in my previous post in your sample file.

Please watch the attached video.

 

 

","body@stringLength":"358","rawBody":"

 

I performed the steps I mentioned in my previous post in your sample file.

Please watch the attached video.

 

 

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philip369 

Most likely, your \"numbers\" are actually TEXT. Make sure that they are numbers.

","body@stringLength":"298","rawBody":"

 

Most likely, your \"numbers\" are actually TEXT. Make sure that they are numbers.

","author":{"__ref":"User:user:403176"},"isEscalated":null,"postTime":"2019-12-05T08:09:23.954-08:00"},"ForumReplyMessage:message:1049855":{"__typename":"ForumReplyMessage","id":"message:1049855","revisionNum":1,"uid":1049855,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"conversation":{"__ref":"Conversation:conversation:1049798"},"subject":"Re: Impossible to sum numbers in Excel","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:1049855"},"body":"

Riny_van_Eekelen Yes... like I said I have selected the cells and marked them as numbers... but that doesn't change anything.  Grrr.

","body@stringLength":"346","rawBody":"

 Yes... like I said I have selected the cells and marked them as numbers... but that doesn't change anything.  Grrr.

","author":{"__ref":"User:user:478989"},"isEscalated":null,"postTime":"2019-12-05T08:26:05.222-08:00","parent":{"__ref":"ForumReplyMessage:message:1049825"}},"ForumReplyMessage:message:1049894":{"__typename":"ForumReplyMessage","id":"message:1049894","revisionNum":2,"uid":1049894,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"conversation":{"__ref":"Conversation:conversation:1049798"},"subject":"Re: Impossible to sum numbers in Excel","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:1049894"},"body":"

philip369 

 

Understand! But if you format a text as a NUMBER it will still be a text and the SUM function will not work. Say you have \"  10\" in A1. This a is a text. Try entering the formula =VALUE(A1) to make the text that looks like a number into a real number. Otherwise, upload you workbook so that I can have a look at it.

 

 

","body@stringLength":"578","rawBody":"

 

 

Understand! But if you format a text as a NUMBER it will still be a text and the SUM function will not work. Say you have \"  10\" in A1. This a is a text. Try entering the formula =VALUE(A1) to make the text that looks like a number into a real number. Otherwise, upload you workbook so that I can have a look at it.

 

 

","author":{"__ref":"User:user:403176"},"isEscalated":null,"postTime":"2019-12-05T08:53:44.907-08:00","parent":{"__ref":"ForumReplyMessage:message:1049855"}},"ForumReplyMessage:message:1049903":{"__typename":"ForumReplyMessage","id":"message:1049903","revisionNum":1,"uid":1049903,"depth":4,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"conversation":{"__ref":"Conversation:conversation:1049798"},"subject":"Re: Impossible to sum numbers in Excel","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:1049903"},"body":"

Riny_van_Eekelen 

 

Here's the sheet.. It happens with all of the sheets though.... 

","body@stringLength":"315","rawBody":"

 

 

Here's the sheet.. It happens with all of the sheets though.... 

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Girardot","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2018-10-31T07:07:27.298-07:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-12.svg?time=0"},"rank":{"__ref":"Rank:rank:37"},"entityType":"USER","eventPath":"community:gxcuf89792/user:236617"},"User:user:1639":{"__typename":"User","id":"user:1639","deleted":false,"uid":1639,"login":"Detlef_Lewin","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2016-07-16T02:28:53.642-07:00"},"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/dS0xNjM5LTU1OTY0MGlFQzlGMUY2QzFBRTg0QkND"},"rank":{"__ref":"Rank:rank:32"},"entityType":"USER","eventPath":"community:gxcuf89792/user:1639"},"Conversation:conversation:280515":{"__typename":"Conversation","id":"conversation:280515","solved":false,"topic":{"__ref":"ForumTopicMessage:message:280515"},"lastPostingActivityTime":"2018-10-31T14:05:29.868-07:00","lastPostTime":"2018-10-31T14:05:29.868-07:00","unreadReplyCount":8},"ModerationData:moderation_data:280553":{"__typename":"ModerationData","id":"moderation_data:280553","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:280553":{"__typename":"ForumReplyMessage","uid":280553,"id":"message:280553","revisionNum":1,"author":{"__ref":"User:user:236617"},"readOnly":false,"repliesCount":2,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:280544"},"conversation":{"__ref":"Conversation:conversation:280515"},"subject":"Re: Excel Formulas and Copy Down Rows","moderationData":{"__ref":"ModerationData:moderation_data:280553"},"body":"In my situation I'm making entries each day and have spreadsheet extended out for months. Can this solution work by highlighting the entire column, reformatting to General, then hitting F2 for the whole column ????
Thanks","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"postTime":"2018-10-31T07:54:34.571-07:00","lastPublishTime":"2018-10-31T07:54:34.571-07:00","metrics":{"__typename":"MessageMetrics","views":1976},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:280515/message:280553","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCwyODA1NTcsMjgwNTU3","node":{"__ref":"ForumReplyMessage:message:280557"}},{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCwyODA1NTcsMjgwNTU0","node":{"__ref":"ForumReplyMessage:message:280554"}}]}},"ModerationData:moderation_data:280557":{"__typename":"ModerationData","id":"moderation_data:280557","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:280557":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:1639"},"id":"message:280557","revisionNum":1,"uid":280557,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:280553"},"conversation":{"__ref":"Conversation:conversation:280515"},"subject":"Re: Excel Formulas and Copy Down Rows","moderationData":{"__ref":"ModerationData:moderation_data:280557"},"body":"

For a bunch of cells in a column:

Select the cells, goto Data -> Text to columns -> Click on Finish.

 

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You bet!

","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"10","kudosSumWeight":0,"repliesCount":0,"postTime":"2018-10-31T07:57:00.170-07:00","lastPublishTime":"2018-10-31T07:57:00.170-07:00","metrics":{"__typename":"MessageMetrics","views":1956},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:280515/message:280554","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]}},"QueryVariables:ReplyList:message:1049938:1":{"__typename":"QueryVariables","id":"ReplyList:message:1049938:1","value":{"id":"message:1049938","first":10,"sorts":{"postTime":{"direction":"DESC"}},"repliesFirst":3,"repliesFirstDepthThree":1,"repliesSorts":{"postTime":{"direction":"DESC"}},"useAvatar":true,"useAuthorLogin":true,"useAuthorRank":true,"useBody":true,"useKudosCount":true,"useTimeToRead":false,"useMedia":false,"useReadOnlyIcon":false,"useRepliesCount":true,"useSearchSnippet":false,"useAcceptedSolutionButton":true,"useSolvedBadge":false,"useAttachments":false,"attachmentsFirst":5,"useTags":false,"useNodeAncestors":false,"useUserHoverCard":false,"useNodeHoverCard":false,"useModerationStatus":true,"usePreviewSubjectModal":false,"useMessageStatus":true}},"CachedAsset:text:en_US-components/tags/TagView/TagViewChip-1745505309835":{"__typename":"CachedAsset","id":"text:en_US-components/tags/TagView/TagViewChip-1745505309835","value":{"tagLabelName":"Tag name {tagName}"},"localOverride":false},"Attachment:{\"id\":\"attachment:message1049903AttachmentNumber1\",\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/attachments/gxcuf89792/ExcelGeneral/45884/1/Template.xlsx\"}":{"__typename":"Attachment","id":"attachment:message1049903AttachmentNumber1","filename":"Template.xlsx","filesize":9297,"contentType":"application/octet-stream","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/attachments/gxcuf89792/ExcelGeneral/45884/1/Template.xlsx"},"User:user:991392":{"__typename":"User","id":"user:991392","uid":991392,"login":"Floris_GS1_NL","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2021-03-08T23:45:14.520-08:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/dS05OTEzOTItMjc3NDQzaTAxMTNEOURBNTUzQ0I4RDc"},"rank":{"__ref":"Rank:rank:37"},"entityType":"USER","eventPath":"community:gxcuf89792/user:991392"},"ModerationData:moderation_data:3044180":{"__typename":"ModerationData","id":"moderation_data:3044180","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3044180":{"__typename":"ForumReplyMessage","uid":3044180,"id":"message:3044180","revisionNum":1,"author":{"__ref":"User:user:991392"},"readOnly":false,"repliesCount":1,"depth":6,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:1049938"},"conversation":{"__ref":"Conversation:conversation:1049798"},"subject":"Re: Impossible to sum numbers in Excel","moderationData":{"__ref":"ModerationData:moderation_data:3044180"},"body":"I have tried this many times, but in my case nothing happens with the format. it stays as it is. The data comes from a table copied from Microsoft OneNote and the column hold only number values.(no decimals, comma's, spaces or other characters). It just won't do a thing!
","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"postTime":"2021-12-22T00:13:54.274-08:00","lastPublishTime":"2021-12-22T00:13:54.274-08:00","metrics":{"__typename":"MessageMetrics","views":116495},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:1049798/message:3044180","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCwzMDQ0MjA3LDMwNDQyMDc","node":{"__ref":"ForumReplyMessage:message:3044207"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:3044207":{"__typename":"ModerationData","id":"moderation_data:3044207","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3044207":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:991392"},"id":"message:3044207","revisionNum":2,"uid":3044207,"depth":7,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:3044180"},"conversation":{"__ref":"Conversation:conversation:1049798"},"subject":"Re: Impossible to sum numbers in Excel","moderationData":{"__ref":"ModerationData:moderation_data:3044207"},"body":"

Although the 'convert to table' still does not work for me, I found a way without having to F2 every cell as @Ringy_van_Eekelen mentioned.
As I said there were no spaces in the cells as I had already done CTRL+SPACE + CTRL+H type 'space' in search field and hit replace all on the specific column, but no spaces were found.
It turned out that what looked like a space in the cell behind the number, was probably something else. So I selected that white space from one cell behind the number, CTRL+C and CTRL+V in the CTRL+H search field and then hit replace all. Then it found 1001 replacements.
Then I had to copy the whole column to Notepad, create a new column in Excel, set the format to Currency and paste the data from Notepad back in the new column. Now Excel see the data as numbers(currency) and can make calculation on it.

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Subodh_Tiwari_sktneer Thank you!

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