Forum Discussion
Import Excel and Sort by eMail-Domain
Hi all merry XMAS to you all I use the time to get some "long term wish" fixed but no luck at all - excel is not my "world" 🙂 my problem ist I get every month a CSV from one of our "Saa...
Hi Riny
for sure a working idea - but just to learn something completely new take many hours/days for a task that I need to do once a month 🙂
so if I do not find a solution what more or less is working, I will do it by hand - will be quicker
for sure a working idea - but just to learn something completely new take many hours/days for a task that I need to do once a month 🙂
so if I do not find a solution what more or less is working, I will do it by hand - will be quicker
I would go with what Mr Van_Eekelen suggested because you set up power query once and it will repeat the process just by pressing the update all button, so if you setup a query by folder all you have to do is drop the new file into a folder then open the pq workbook and press ctrl+alt+f5 and it will update the workbood with the new data.
Yea_So IMHO Power Query (PQ) is a nice alternative when connecting to slow changing data since it demands a specific update event in Excel.
PQ also needs a completly different set of skills compared to worksheets but it may pay back by providing a bunch of nice features like unpivot.
To get the transformed data, in this case email addresses sliced and separated by domain names to different sheets, PQ need to have a separate question for each domain. They can all be based on the same connection to the source file, but still need to be splitted into one separate 'question' for XXX.ch, another for XXX.de and a third for XXX.com since the wish is to have the result load to different sheets.With PQ alone it is needed to prepare a sheet for each domain and manually manage (append a new question and a new sheet) whenever a new domain appears.
I do not see any smooth way around that except using a macro to loop through the months domains and setup a sheet for each one found. And macros seem to not be an alternative for this user.
Loading the csv file via the menu Data and command From Text/CSV and then use a worksheet formula like NowshadAhmeds ought to be a pretty good solution as above Dec 26 2021 10:24.
yes it requires a one time query setup for each domain/sheet but after the initial query setup, the task becomes automatic just by pressing ctrl+alt+F5 to update all queries setup within the workbook so the cost benefit more than justifies the initial setup whereas with VBA the user might not be familiar with it and make maintaining more complicated as you have mentioned:
"To get the transformed data, in this case email addresses sliced and separated by domain names to different sheets, PQ need to have a separate question for each domain. They can all be based on the same connection to the source file, but still need to be splitted into one separate 'question' for XXX.ch, another for XXX.de and a third for XXX.com since the wish is to have the result load to different sheets.
With PQ alone it is needed to prepare a sheet for each domain and manually manage (append a new question and a new sheet) whenever a new domain appears."
if the user is not familiar with VBA how would the user maintain to update the code to add the VBA statements for the new domains?
- In vba, a statement would generally check if there is a sheet by the domain name, and then create one if missing.
Another statement would lump the email addresses of a domain to the respective sheet.
This way, the user won't have to worry about the code for new domains because the codes are general and not specific to domain names.
Then assign a button to initiate the task and do everything automated.
However, for the current task the user needs, vba and power query is over engineering in my opinion. A simple formatted/structured table is more than enough, assuming it is only list of domain names. Here the formula for spliting the domain names will also help him filter effectively.
