Forum Discussion
Import Data from Excel Online to Excel (offline)
From terminology point of view - there are no excel online files and excel native files. There are only excel files which you may access from Excel online web app (and in this case it shall be on OneDrive or Sharepoint) or from Excel desktop app.
Generated by Microsoft Forms file is on OneDrive by default, you may pick-up the table from that file (and transform as necessary) by Power Query using Excel desktop app from within the file located at any place. The only you need is the connection to you OneDrive. If you share that file with other people you also need to share the OneDrive file with these people to give them possibility to refresh the data.
I was already aware of the ability to edit the excel using native excel, however, the file is not a macro-enabled document. So I'm wondering if there is a way to avoid re-creating everything by just extracting the data I need from the excel online.
Any ideas?
From terminology point of view - there are no excel online files and excel native files. There are only excel files which you may access from Excel online web app (and in this case it shall be on OneDrive or Sharepoint) or from Excel desktop app.
Generated by Microsoft Forms file is on OneDrive by default, you may pick-up the table from that file (and transform as necessary) by Power Query using Excel desktop app from within the file located at any place. The only you need is the connection to you OneDrive. If you share that file with other people you also need to share the OneDrive file with these people to give them possibility to refresh the data.
Sergei,
Understood. I believe the process you outline is what I followed (stumbled through) originally. I had both files saved on my OneDrive, and I added the data using Data > Get Data > From File > From Workbook. Everything works fine on the machine where I imported/linked that data. However, If I open that .xlsm file on another machine, or share it with another user, they cannot refresh the data because the source is not found.
Is there a way to use relative paths with the data source? When I open the .xlsm file on my other computer, with a different username, the source fails to load because the data source is using absolute paths, which points to my synced folder on OneDrive.Is there a workaround for that? I apologize if I am understanding this concept incorrectly.
That's since your source is local folder synced with OneDrive. That shall be cloud part like
https://contoso-my.sharepoint.com/personal...
I believe I have solved my problem. I'm not sure if it was the proper way, but I was able to grant access to both myself on a different machine, and another user on his machine (using Office 2010 w/ the power query plugin). What I did:
1. Open Data > Queries & Connections
2. Right click my query and click edit.
3. In the power query editor window, click Advanced Editor
4. Modified the source parameter value to Excel.Workbook(Web.Contents("the sharepoint address of the file").
That seemed to work for me. Please let me know if there is a better way!
Thanks all.
