How to sync two worksheets

c_b_wright 

You’re correct that simply copying and pasting a table in Excel will not establish a live link between the source table and the pasted tables, and that Excel doesn’t allow tables in the same workbook to share the same name. For syncing rows, columns, and data across multiple worksheets in real-time, you’ll need to approach the problem differently. Here are some alternative methods:

1. Using Excel's Built-in Linking Capabilities

While Excel doesn’t natively support syncing structural changes like adding or deleting rows/columns, you can still link data cells from one worksheet to another. For structure changes, you may need to manage them manually or use VBA (see the VBA solution below).

Linking Cells:

• To link cells between worksheets, start by selecting the cell in the destination worksheet.
• Type = and then navigate to the source worksheet and select the cell you want to link to.
• Press Enter. The destination cell will now dynamically reflect the value of the source cell.

Managing Structural Changes:

• For structural changes (like adding or deleting rows/columns), you would manually replicate these changes across your worksheets.

2. VBA Solution for Syncing Rows/Columns Across Worksheets

To automate syncing structural changes like adding or deleting rows/columns, you’ll need a VBA macro. Here's a VBA script that can help:

Vba Code is untested backup your file first.

Sub SyncWorksheets()
    Dim wsSource As Worksheet
    Dim ws As Worksheet
    Dim lastRow As Long, lastCol As Long
    Dim sourceRange As Range
    
    ' Set your source worksheet here
    Set wsSource = ThisWorkbook.Sheets("SourceSheet")
    
    ' Find the last row and column in the source sheet
    lastRow = wsSource.Cells(wsSource.Rows.Count, 1).End(xlUp).Row
    lastCol = wsSource.Cells(1, wsSource.Columns.Count).End(xlToLeft).Column
    
    ' Define the range to copy
    Set sourceRange = wsSource.Range(wsSource.Cells(1, 1), wsSource.Cells(lastRow, lastCol))
    
    ' Loop through each worksheet to sync
    For Each ws In ThisWorkbook.Sheets
        If ws.Name <> wsSource.Name Then
            ' Clear existing data
            ws.Cells.Clear
            ' Copy data from the source sheet
            sourceRange.Copy ws.Cells(1, 1)
        End If
    Next ws
End Sub

3. Consider Using Power Query for Dynamic Linking

Power Query in Excel can be used to create dynamic links between sheets:

• Step 1: Load your source table into Power Query.
• Step 2: From the Power Query Editor, you can create a connection-only query.
• Step 3: Load the query data into other sheets. When the source table is updated, refresh the queries to sync the data.

4. External Data Connections (Advanced)

If your data is stored externally (e.g., in a database), you can set up external data connections in Excel. This allows all worksheets to pull from a central source and update dynamically.

Important Considerations:

• VBA Limitations: The VBA script will need to be rerun each time a structural change is made to the source sheet.
• Manual Adjustments: You might still need to adjust cell references or formulas depending on the changes you make.

These methods offer more dynamic syncing and updating capabilities, but each comes with its own set of requirements and limitations.

The text, steps and the code were created with the help of AI.

My answers are voluntary and without guarantee!

Hope this will help you.

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