Forum Discussion
How to create a macro that allows to automatically send a specific sheet in excel workbook as email?
You can create a macro in Excel to automatically send a specific sheet as an email attachment. Here are the steps to create such a macro:
Step 1: Open Excel and Enable Developer Tab
If you don't already have the Developer tab visible in your Excel ribbon, you need to enable it. Here's how:
- Go to "File" > "Options."
- In the Excel Options window, select "Customize Ribbon."
- In the right-hand column ("Main Tabs"), check the box next to "Developer."
- Click "OK" to enable the Developer tab.
Step 2: Open the Visual Basic for Applications (VBA) Editor
- Click on the "Developer" tab in the Excel ribbon.
- Click on the "Visual Basic" button to open the VBA Editor.
Step 3: Create a New Macro
- In the VBA Editor, right-click on "VBAProject (Your Workbook Name)" in the Project Explorer on the left side.
- Select "Insert" > "Module" to insert a new module.
Step 4: Write the Macro Code
You can use the following example VBA code as a starting point and customize it to fit your specific needs. This code will send the active sheet as an email attachment using Outlook. Make sure you have Outlook configured and running on your computer.
vba code:
Sub EmailActiveSheet() Dim OutApp As Object Dim OutMail As Object Dim wb As Workbook Dim ws As Worksheet ' Set the workbook and worksheet you want to send Set wb = ThisWorkbook ' The current workbook Set ws = ThisWorkbook.Sheets("SheetName") ' Replace "SheetName" with your sheet's name ' Create a new Outlook instance Set OutApp = CreateObject("Outlook.Application") Set OutMail = OutApp.CreateItem(0) ' 0 represents a mail item ' Compose the email With OutMail .To = "email address removed for privacy reasons" ' Replace with the recipient's email address .Subject = "Your Subject Here" ' Replace with your email subject .Body = "Hello, please find the attached sheet." ' Replace with your email body .Attachments.Add wb.FullName ' Attach the entire workbook ' .Attachments.Add ws.UsedRange.Address ' Attach only the used range of the worksheet .Send ' Uncomment this line to send the email immediately End With ' Clean up Set OutMail = Nothing Set OutApp = Nothing End SubStep 5: Customize the Macro Code
- Replace "SheetName" with the name of the sheet you want to send.
- Replace "email address removed for privacy reasons" with the recipient's email address.
- Customize the email subject and body as needed.
- Decide whether you want to send the entire workbook or just a specific range from the worksheet (uncomment the appropriate line).
- You can choose to send the email immediately by removing the comment from the .Send line.
Step 6: Run the Macro
Close the VBA Editor, return to your Excel workbook, and run the macro:
- Press "Alt" + "F8" to open the "Macro" dialog.
- Select the "EmailActiveSheet" macro and click "Run."
The macro will send the specified sheet as an email attachment using Outlook.
Please note that this example uses Outlook for sending emails. If you are using a different email client or have specific email server settings, you may need to modify the code accordingly.
The text, the code and steps were edited with the help of AI.
Add. Info: Mail more then one sheet
My answers are voluntary and without guarantee!
Hope this will help you.
Was the answer useful? Mark them as helpful and like it!
This will help all forum participants.
You can create a macro in Excel to automatically send a specific sheet as an email attachment. Here are the steps to create such a macro:
Step 1: Open Excel and Enable Developer Tab
If you don't already have the Developer tab visible in your Excel ribbon, you need to enable it. Here's how:
- Go to "File" > "Options."
- In the Excel Options window, select "Customize Ribbon."
- In the right-hand column ("Main Tabs"), check the box next to "Developer."
- Click "OK" to enable the Developer tab.
Step 2: Open the Visual Basic for Applications (VBA) Editor
- Click on the "Developer" tab in the Excel ribbon.
- Click on the "Visual Basic" button to open the VBA Editor.
Step 3: Create a New Macro
- In the VBA Editor, right-click on "VBAProject (Your Workbook Name)" in the Project Explorer on the left side.
- Select "Insert" > "Module" to insert a new module.
Step 4: Write the Macro Code
You can use the following example VBA code as a starting point and customize it to fit your specific needs. This code will send the active sheet as an email attachment using Outlook. Make sure you have Outlook configured and running on your computer.
vba code:
Sub EmailActiveSheet()
Dim OutApp As Object
Dim OutMail As Object
Dim wb As Workbook
Dim ws As Worksheet
' Set the workbook and worksheet you want to send
Set wb = ThisWorkbook ' The current workbook
Set ws = ThisWorkbook.Sheets("SheetName") ' Replace "SheetName" with your sheet's name
' Create a new Outlook instance
Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0) ' 0 represents a mail item
' Compose the email
With OutMail
.To = "email address removed for privacy reasons" ' Replace with the recipient's email address
.Subject = "Your Subject Here" ' Replace with your email subject
.Body = "Hello, please find the attached sheet." ' Replace with your email body
.Attachments.Add wb.FullName ' Attach the entire workbook
' .Attachments.Add ws.UsedRange.Address ' Attach only the used range of the worksheet
.Send ' Uncomment this line to send the email immediately
End With
' Clean up
Set OutMail = Nothing
Set OutApp = Nothing
End SubStep 5: Customize the Macro Code
- Replace "SheetName" with the name of the sheet you want to send.
- Replace "email address removed for privacy reasons" with the recipient's email address.
- Customize the email subject and body as needed.
- Decide whether you want to send the entire workbook or just a specific range from the worksheet (uncomment the appropriate line).
- You can choose to send the email immediately by removing the comment from the .Send line.
Step 6: Run the Macro
Close the VBA Editor, return to your Excel workbook, and run the macro:
- Press "Alt" + "F8" to open the "Macro" dialog.
- Select the "EmailActiveSheet" macro and click "Run."
The macro will send the specified sheet as an email attachment using Outlook.
Please note that this example uses Outlook for sending emails. If you are using a different email client or have specific email server settings, you may need to modify the code accordingly.
The text, the code and steps were edited with the help of AI.
Add. Info: Mail more then one sheet
My answers are voluntary and without guarantee!
Hope this will help you.
Was the answer useful? Mark them as helpful and like it!
This will help all forum participants.
Hi NikolinoDE
Thank you for providing the VBA code. I tried but it dint work for me.
Can u please help me on this.
Also, Im working on the project which is connected with VBA macros.
Regards,
Vani
Macros in Excel rely on the Visual Basic for Applications (VBA) environment to function, and there are specific versions and platforms of Excel where macros either do not work or are limited. Here's a breakdown of Excel versions and platforms where macros do not work or have limited functionality:
1. Excel Online (Excel for the Web)
- Platform: Browser-based version of Excel.
- Macro support: No macros. VBA macros are not supported in Excel Online.
- Circumstances: If you open a macro-enabled workbook (e.g., .xlsm) in Excel Online, the macros will not run. You’ll need to open the workbook in the desktop version of Excel to run macros.
2. Excel for Mac (Office 365)
- Platform: Excel for macOS (subscription-based Office 365).
- Macro support: Limited. VBA macros do work, but some features are restricted:
- ActiveX controls are not supported.
- Some Windows-specific VBA code might not run correctly on Mac due to OS differences.
- API differences can cause issues with automation that is tied to Windows-only features.
- Circumstances: If your macros include platform-specific code (e.g., file paths, API calls), they might not work correctly on Excel for Mac.
3. Excel for Mac (2011 and older)
- Platform: Older Excel versions for macOS.
- Macro support: No support. Excel 2008 for Mac did not support VBA macros at all. Support for VBA macros was restored in Excel 2011 but was still limited compared to the Windows version.
4. Excel for Mobile (iOS and Android)
- Platform: Excel apps for smartphones and tablets (iOS and Android).
- Macro support: No macros. Excel mobile apps do not support VBA macros.
- Circumstances: Macros will not run in mobile apps, even if the workbook is macro-enabled (e.g., .xlsm). The workbook will still open, but the macros won’t execute.
5. Excel Starter (Excel 2010)
- Platform: Excel Starter 2010 (a limited-functionality version of Excel bundled with certain PCs).
- Macro support: No macros. Excel Starter does not support VBA or macros at all.
- Circumstances: This version was designed as a lightweight version of Excel for basic use, and advanced features like VBA macros were not included.
6. Excel for SharePoint Online
- Platform: Excel documents opened directly in SharePoint Online via a browser (Excel Online).
- Macro support: No macros. Just like Excel Online, macros will not run if you open the file via SharePoint in a browser. However, you can open the file in Excel desktop (via "Open in Desktop App") to enable macros.
7. OneDrive with Excel Online
- Platform: Excel files stored on OneDrive and opened in the browser.
- Macro support: No macros. Similar to SharePoint Online, Excel Online does not support macros. Files must be opened in Excel desktop to enable macros.
When Macros Do Work:
Macros work in the following scenarios:
- Excel for Windows (all recent versions): Full macro support (VBA) is available in Excel 365, 2019, 2016, 2013, 2010, etc.
- Excel for Mac (Office 365): Limited macro support; many VBA macros will work, though some platform-specific code might fail.
- Excel desktop via OneDrive or SharePoint: If you open the document in Excel Desktop (through the "Open in Desktop App" option), macros will work as long as macros are enabled in Excel's settings.
- Excel for Windows with OneDrive or SharePoint: As long as the file is opened in Excel desktop, macros will run.
Summary of Platforms Where Macros Do Not Work:
- Excel Online (browser-based)
- Excel for Mobile (iOS and Android)
- Excel Starter (Excel 2010)
- Excel for Mac (2008) – No macros at all.
- Excel for Mac (Office 365) – Limited macro functionality.
- Excel documents opened via SharePoint or OneDrive in a browser.
Check out the Excel blog often, where all new and additional functions are presented.
The text was created with the help of AI.
My answers are voluntary and without guarantee!
Hope this will help you.
- Please let me know what is the exact error in this
- I also commented out the worksheet line and ran it with the entire workbook and that worked, but I want to send just one particular worksheet, not the entire workbook. Thanks.
- If you see these characters ' in the VBA code I sent, it means that it is a comment or prompt for the user and has no impact on the flow of the code.
- Sorry comment that out, not connect.
- I tried this and everything looks good, but, I'm getting a "File name or directory name is not valid" error. When i click the debug it is highlighting the " .Attachments.Add ws.UsedRange.Address " which tells me that is where my problem is. I don't understand why it doesn't work, the address is good. Can you help me?
Thank you nikolinoDE, it worked.
But, I'm unable to save the above mentioned steps as macro. please guide me with the steps to save as macro, so that it will reflect in each workbook.
(in the upper link you will find more informations)
I am glad to hear that it worked for you! If you want to save the macro so that it is available in all workbooks, you can do so by saving it in your Excel Personal Macro Workbook. Here are the steps:
- Open Your Personal Macro Workbook:
- Press Alt + F11 to open the VBA editor.
- In the Project Explorer window (usually on the left), you should see "VBAProject (Personal.xlsb)" or a similar name.
- If you do not see it, you can create it by going to "File" > "New" > "Personal Macro Workbook."
- First, you need to open your Personal Macro Workbook if it is not already open. The Personal Macro Workbook is a hidden workbook that automatically loads when Excel starts.
- To open it, you can either: a. Record a dummy macro by going to the "Developer" tab, clicking "Record Macro," and choosing to save it in "Personal Macro Workbook." b. Manually open your Personal Macro Workbook:
- Save Your Macro in the Personal Macro Workbook:
- In the VBA editor, find the Personal Macro Workbook project.
- Right-click on it and select "Insert" > "Module" to insert a new module.
- Copy and paste your macro code into this module.
- Save and Close the Personal Macro Workbook:
- Close the Personal Macro Workbook and save any changes when prompted.
- Test the Macro in Any Workbook:
- Now, your macro will be available in all Excel workbooks.
- You can test it by opening any workbook, pressing Alt + F8 to open the "Macro" dialog box, and running the macro you just added to the Personal Macro Workbook.
The macro will be available for use in any workbook you open in Excel. You can add other macros to the Personal Macro Workbook in the same way, making them easily accessible across all your Excel files.
- NikolinoDE
Could you please guide me with the steps to send whole workbook along with the macros which i have created. so that, users should be able to run the macros within workbook.
- Open Your Personal Macro Workbook:
