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andrewwcteinc's avatar
andrewwcteinc
Copper Contributor
Jun 23, 2023

How do I group multiple lines such that on Sort of the worksheet, the multiple lines stay together?

Hello All,

How do I group multiple lines such that on Sort of the worksheet, the multiple lines stay together?

Thanks in advance.

Andrew K

11 Replies

  • NikolinoDE's avatar
    NikolinoDE
    Gold Contributor

    andrewwcteinc 

    Here is the step-by-step guide to grouping rows in Excel to keep them together when sorting the worksheet. This method works in all versions of Excel:

    1. Select the rows that you want to group. You can do this by either selecting the specific rows or by selecting the first row and holding the Shift key while selecting the last row of the group.
    2. In the Excel Ribbon, go to the "Data" tab (or "Home" tab in some versions) and locate the "Outline" or "Group" section.
    3. This will group the selected rows together, and a small plus sign (+) or minus sign (-) will appear next to the first row to indicate that it is grouped. Clicking on the plus sign will collapse the grouped rows, and clicking on the minus sign will expand them.
    4. Now, when you sort the worksheet, the grouped rows will stay together and move as a unit.
    5. To ungroup the rows, right-click on one of the grouped rows and choose "Ungroup" or "Ungroup Rows" from the context menu.

    Note: When grouping rows in Excel, make sure that the rows you want to group are contiguous (i.e., they are immediately below each other). If they are not contiguous, you may need to move or copy the rows to be adjacent before grouping them.

    You can also find the option to group rows on the "Data" tab in the Excel Ribbon. Select the rows you want to group, then click the "Group" button in the "Outline" or "Data Tools" group. Text and steps were edited with the help of AI.

    • DimyzPlace's avatar
      DimyzPlace
      Copper Contributor

      NikolinoDECan Excel group an entire spreadsheet by property number (cell A), so I don't have to group each property and its related entries individually? I have over 2,900+ properties with varying data that need to be grouped by their property numbers.

    • marijt's avatar
      marijt
      Copper Contributor

      NikolinoDE any suggestion how to move the (+) Plus sign to the top of the grouped section? For some reason mine is appearing at the bottom.. Thanks!

      • KeithLucy's avatar
        KeithLucy
        Copper Contributor

        marijt In the "Outline" context menu, click the arrow in the lower right corner....

         

         

        that brings up the Outline settings menus...

         

      • NikolinoDE's avatar
        NikolinoDE
        Gold Contributor

        I'm glad I could help with your project.
        I wish you continued success with Excel!

        If this information helped you, please mark this post as "Correct answer" and/or click on Like button (hand with thumbs up), so that other members can see and benefit from this information later.

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Hello All,

How do I group multiple lines such that on Sort of the worksheet, the multiple lines stay together?

Thanks in advance.

Andrew K

","body@stringLength":"163","rawBody":"

Hello All,

How do I group multiple lines such that on Sort of the worksheet, the multiple lines stay together?

Thanks in advance.

Andrew K

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Thanks in advance. Andrew 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How do I group multiple lines such that on Sort of the worksheet, the multiple lines stay together?","moderationData":{"__ref":"ModerationData:moderation_data:3855454"},"body":"

andrewwcteinc 

Here is the step-by-step guide to grouping rows in Excel to keep them together when sorting the worksheet. This method works in all versions of Excel:

  1. Select the rows that you want to group. You can do this by either selecting the specific rows or by selecting the first row and holding the Shift key while selecting the last row of the group.
  2. In the Excel Ribbon, go to the \"Data\" tab (or \"Home\" tab in some versions) and locate the \"Outline\" or \"Group\" section.
  3. This will group the selected rows together, and a small plus sign (+) or minus sign (-) will appear next to the first row to indicate that it is grouped. Clicking on the plus sign will collapse the grouped rows, and clicking on the minus sign will expand them.
  4. Now, when you sort the worksheet, the grouped rows will stay together and move as a unit.
  5. To ungroup the rows, right-click on one of the grouped rows and choose \"Ungroup\" or \"Ungroup Rows\" from the context menu.

Note: When grouping rows in Excel, make sure that the rows you want to group are contiguous (i.e., they are immediately below each other). If they are not contiguous, you may need to move or copy the rows to be adjacent before grouping them.

You can also find the option to group rows on the \"Data\" tab in the Excel Ribbon. Select the rows you want to group, then click the \"Group\" button in the \"Outline\" or \"Data Tools\" group. Text and steps were edited with the help of AI.

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NikolinoDECan Excel group an entire spreadsheet by property number (cell A), so I don't have to group each property and its related entries individually? I have over 2,900+ properties with varying data that need to be grouped by their property numbers.

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NikolinoDE any suggestion how to move the (+) Plus sign to the top of the grouped section? For some reason mine is appearing at the bottom.. Thanks!

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marijt In the \"Outline\" context menu, click the arrow in the lower right corner....

 

 

that brings up the Outline settings menus...

 

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NikolinoDE 

Thank you! Your instructions worked!

Andrew 

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I'm glad I could help with your project.
I wish you continued success with Excel!

If this information helped you, please mark this post as \"Correct answer\" and/or click on Like button (hand with thumbs up), so that other members can see and benefit from this information later.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"repliesCount":5,"postTime":"2023-07-04T23:59:30.352-07:00","lastPublishTime":"2023-07-04T23:59:30.352-07:00","metrics":{"__typename":"MessageMetrics","views":72899},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:3855382/message:3865568","customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"CachedAsset:text:en_US-components/community/NavbarDropdownToggle-1745505309835":{"__typename":"CachedAsset","id":"text:en_US-components/community/NavbarDropdownToggle-1745505309835","value":{"ariaLabelClosed":"Press the down arrow to open the menu"},"localOverride":false},"CachedAsset:text:en_US-shared/client/components/common/QueryHandler-1745505309835":{"__typename":"CachedAsset","id":"text:en_US-shared/client/components/common/QueryHandler-1745505309835","value":{"title":"Query Handler"},"localOverride":false},"CachedAsset:text:en_US-components/messages/EscalatedMessageBanner-1745505309835":{"__typename":"CachedAsset","id":"text:en_US-components/messages/EscalatedMessageBanner-1745505309835","value":{"escalationMessage":"Escalated to Salesforce by {username} on {date}","viewDetails":"View Details","modalTitle":"Case Details","escalatedBy":"Escalated by: ","escalatedOn":"Escalated on: ","caseNumber":"Case Number: ","status":"Status: ","lastUpdateDate":"Last Update: ","automaticEscalation":"automatic escalation","anonymous":"Anonymous"},"localOverride":false},"CachedAsset:text:en_US-components/users/UserLink-1745505309835":{"__typename":"CachedAsset","id":"text:en_US-components/users/UserLink-1745505309835","value":{"authorName":"View Profile: {author}","anonymous":"Anonymous"},"localOverride":false},"CachedAsset:text:en_US-shared/client/components/users/UserRank-1745505309835":{"__typename":"CachedAsset","id":"text:en_US-shared/client/components/users/UserRank-1745505309835","value":{"rankName":"{rankName}","userRank":"Author rank {rankName}"},"localOverride":false},"CachedAsset:text:en_US-components/messages/MessageTime-1745505309835":{"__typename":"CachedAsset","id":"text:en_US-components/messages/MessageTime-1745505309835","value":{"postTime":"Published: {time}","lastPublishTime":"Last Update: {time}","conversation.lastPostingActivityTime":"Last posting activity time: {time}","conversation.lastPostTime":"Last post time: {time}","moderationData.rejectTime":"Rejected time: {time}"},"localOverride":false},"CachedAsset:text:en_US-components/messages/MessageSolvedBadge-1745505309835":{"__typename":"CachedAsset","id":"text:en_US-components/messages/MessageSolvedBadge-1745505309835","value":{"solved":"Solved"},"localOverride":false},"CachedAsset:text:en_US-components/messages/MessageSubject-1745505309835":{"__typename":"CachedAsset","id":"text:en_US-components/messages/MessageSubject-1745505309835","value":{"noSubject":"(no subject)"},"localOverride":false},"CachedAsset:text:en_US-components/messages/MessageBody-1745505309835":{"__typename":"CachedAsset","id":"text:en_US-components/messages/MessageBody-1745505309835","value":{"showMessageBody":"Show More","mentionsErrorTitle":"{mentionsType, select, board {Board} user {User} message {Message} other {}} No Longer Available","mentionsErrorMessage":"The {mentionsType} you are trying to view has been removed from the community.","videoProcessing":"Video is being processed. 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