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AbtinS's avatar
AbtinS
Copper Contributor
Apr 14, 2020
Solved

How do I find multiple search terms in Excel?

I often need to search a large list of search terms in an Excel sheet, but the search function is too tedious to do because I have to search for them individually.  How do I search for these faster?  I don't need to search a specific column or columns, just  the entire sheet is fine.  The list of search terms I get are not in any particular format, usually just a list typed up in Microsoft word or in PDF format, but I am able to copy and paste them.  I'm normally using Excel for Android, free version, but also have a laptop with Office 2010.

  • AbtinS I see my code only looks for cells which contain just the word you are looking for. This adjusted version looks for cells containing the words:

    Option Explicit
    
    Sub ListHits()
        Dim Cell2Find As Range
        Dim FoundCell As Range
        Dim FirstFound As Range
        Dim Ct As Long
        Dim KeepLooking As Boolean
        For Each Cell2Find In Worksheets("Keywords").UsedRange
            If Len(Cell2Find.Value) > 0 Then
                Set FirstFound = Nothing
                With Worksheets("Data")
                    Ct = 0
                    Set FoundCell = Nothing
                    Set FoundCell = .UsedRange.Find(What:=Cell2Find.Value, After:=.Range("A1"), LookIn:=xlValues, _
                                                    LookAt:=xlPart, SearchOrder:=xlByRows, SearchDirection:=xlNext, _
                                                    MatchCase:=False, SearchFormat:=False)
    
                    If FoundCell Is Nothing Then
                        KeepLooking = False
                    Else
                        Set FirstFound = FoundCell
                        KeepLooking = True
                    End If
                    Do While KeepLooking
                        Ct = Ct + 1
                        Cell2Find.Offset(, Ct).Hyperlinks.Add Cell2Find.Offset(, Ct), "", FoundCell.Address(external:=True), FoundCell.Address(external:=True)
                        'Set FoundCell = Nothing
                        Set FoundCell = .UsedRange.FindNext(FoundCell)
                        If FoundCell Is Nothing Then KeepLooking = False
                        If FoundCell.Address = FirstFound.Address Then KeepLooking = False
                    Loop
                End With
            End If
        Next
    End Sub
    

22 Replies

  • Optin44's avatar
    Optin44
    Copper Contributor

    AbtinS  If i may jump-on this past chain and ask anyone about a simpler question...  I have large national databases of clients, and we need to identify a handful of zip codes, and again, entering each one by one to search is ridiculous. 

     

    I'm not an excel guru, and have searched the basics on line, however no success trying figure this out. 

     

    This seems like it would be an easy formula, as example, enter 10 zip codes at once > then searches the sheet?

     

    Please, I welcome any advise or assistance, Thank You!

    • wumolad's avatar
      wumolad
      Steel Contributor
      I believe you should be able to achieve this with a simple lookup formula.
    • AbtinS's avatar
      AbtinS
      Copper Contributor
      That video didn't apply to what I need. Basically I have a sheet with several columns, and many rows. Most of what I need to search for are names that are in 2 or 3 particular columns, but would preferably like to search the entire sheet. In addition, I have many search terms in a list, let's say a list in a word doc, in a format like this:

      John Doe
      Coke
      Apple
      etc.

      I'm looking for a way to copy and paste that list into Excel and find out if I got a hit on any of the words, and if so where the hit is.
  • JKPieterse's avatar
    JKPieterse
    Silver Contributor
    Can you perhaps upload a sample file with some (anonymous) data?

Resources

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I often need to search a large list of search terms in an Excel sheet, but the search function is too tedious to do because I have to search for them individually.  How do I search for these faster?  I don't need to search a specific column or columns, just  the entire sheet is fine.  The list of search terms I get are not in any particular format, usually just a list typed up in Microsoft word or in PDF format, but I am able to copy and paste them.  I'm normally using Excel for Android, free version, but also have a laptop with Office 2010.

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I often need to search a large list of search terms in an Excel sheet, but the search function is too tedious to do because I have to search for them individually.  How do I search for these faster?  I don't need to search a specific column or columns, just  the entire sheet is fine.  The list of search terms I get are not in any particular format, usually just a list typed up in Microsoft word or in PDF format, but I am able to copy and paste them.  I'm normally using Excel for Android, free version, but also have a laptop with Office 2010.

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often need to search a large list of search terms in an Excel sheet, but the search function is too tedious to do because I have to search for them individually.  How do I search for these 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multiple search terms in Excel?","moderationData":{"__ref":"ModerationData:moderation_data:3253191"},"body":"

AbtinS  If i may jump-on this past chain and ask anyone about a simpler question...  I have large national databases of clients, and we need to identify a handful of zip codes, and again, entering each one by one to search is ridiculous. 

 

I'm not an excel guru, and have searched the basics on line, however no success trying figure this out. 

 

This seems like it would be an easy formula, as example, enter 10 zip codes at once > then searches the sheet?

 

Please, I welcome any advise or assistance, Thank You!

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AbtinS do you mean there is a list of words to search for in a particular column? if so, you can look at this video. https://www.youtube.com/watch?v=D7vj7J7crB0 

 

if this is not the situation, you can share some sample data to understand your question better.

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John Doe
Coke
Apple
etc.

I'm looking for a way to copy and paste that list into Excel and find out if I got a hit on any of the words, and if so where the hit is.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"repliesCount":0,"postTime":"2020-04-15T19:05:39.195-07:00","lastPublishTime":"2020-04-15T19:05:39.195-07:00","metrics":{"__typename":"MessageMetrics","views":247499},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:1307297/message:1311389","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"customFields":[]},"Rank:rank:32":{"__typename":"Rank","id":"rank:32","position":13,"name":"Silver Contributor","color":"333333","icon":null,"rankStyle":"TEXT"},"User:user:22322":{"__typename":"User","id":"user:22322","uid":22322,"login":"JKPieterse","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2016-10-06T00:39:28.371-07:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/dS0yMjMyMi03NDg1NGkwNkQ0N0Y1Q0NENDcxNDU1"},"rank":{"__ref":"Rank:rank:32"},"entityType":"USER","eventPath":"community:gxcuf89792/user:22322"},"ModerationData:moderation_data:1308607":{"__typename":"ModerationData","id":"moderation_data:1308607","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:1308607":{"__typename":"ForumReplyMessage","uid":1308607,"id":"message:1308607","revisionNum":1,"author":{"__ref":"User:user:22322"},"readOnly":false,"repliesCount":17,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumTopicMessage:message:1307297"},"conversation":{"__ref":"Conversation:conversation:1307297"},"subject":"Re: How do I find multiple search terms in Excel?","moderationData":{"__ref":"ModerationData:moderation_data:1308607"},"body":"Can you perhaps upload a sample file with some (anonymous) data?","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"64","kudosSumWeight":0,"postTime":"2020-04-15T01:58:37.752-07:00","lastPublishTime":"2020-04-15T01:58:37.752-07:00","metrics":{"__typename":"MessageMetrics","views":247551},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:1307297/message:1308607","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCwxMzExMzk0LDEzMTEzOTQ","node":{"__ref":"ForumReplyMessage:message:1311394"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:1311394":{"__typename":"ModerationData","id":"moderation_data:1311394","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:1311394":{"__typename":"ForumReplyMessage","uid":1311394,"id":"message:1311394","revisionNum":2,"author":{"__ref":"User:user:311343"},"readOnly":false,"repliesCount":16,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:1308607"},"conversation":{"__ref":"Conversation:conversation:1307297"},"subject":"Re: How do I find multiple search terms in Excel?","moderationData":{"__ref":"ModerationData:moderation_data:1311394"},"body":"

I tried to explain it again above if that helps. If not I can see if I can create a sample file.

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AbtinS Attached file with macro seems to do the trick.

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AbtinS I see my code only looks for cells which contain just the word you are looking for. This adjusted version looks for cells containing the words:

\n
Option Explicit\n\nSub ListHits()\n    Dim Cell2Find As Range\n    Dim FoundCell As Range\n    Dim FirstFound As Range\n    Dim Ct As Long\n    Dim KeepLooking As Boolean\n    For Each Cell2Find In Worksheets(\"Keywords\").UsedRange\n        If Len(Cell2Find.Value) > 0 Then\n            Set FirstFound = Nothing\n            With Worksheets(\"Data\")\n                Ct = 0\n                Set FoundCell = Nothing\n                Set FoundCell = .UsedRange.Find(What:=Cell2Find.Value, After:=.Range(\"A1\"), LookIn:=xlValues, _\n                                                LookAt:=xlPart, SearchOrder:=xlByRows, SearchDirection:=xlNext, _\n                                                MatchCase:=False, SearchFormat:=False)\n\n                If FoundCell Is Nothing Then\n                    KeepLooking = False\n                Else\n                    Set FirstFound = FoundCell\n                    KeepLooking = True\n                End If\n                Do While KeepLooking\n                    Ct = Ct + 1\n                    Cell2Find.Offset(, Ct).Hyperlinks.Add Cell2Find.Offset(, Ct), \"\", FoundCell.Address(external:=True), FoundCell.Address(external:=True)\n                    'Set FoundCell = Nothing\n                    Set FoundCell = .UsedRange.FindNext(FoundCell)\n                    If FoundCell Is Nothing Then KeepLooking = False\n                    If FoundCell.Address = FirstFound.Address Then KeepLooking = False\n                Loop\n            End With\n        End If\n    Next\nEnd Sub\n
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