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hsduk101's avatar
hsduk101
Copper Contributor
Apr 25, 2023

Formula to Count only filtered columns but also doesnt count hidden cell formulas

All,   I have a subtotal formula (=subtotal(3,xx:xx)) counting cells and it does a excellent job of count only filtered cells (adjusting to the filter)   However if i throw in a formula to the ce...
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NikolinoDE's avatar
NikolinoDE
Gold Contributor
Apr 25, 2023

hsduk101 

You can use the “SUBTOTAL” function with the function number 109 to count only visible cells that contain any value, including text and logical values. The difference between using number 103 and 10` is that 103 counts only visible cells that contain numbers, while 109 counts all visible cells that contain any value. You can choice between 103 and 109.

For example, if you have a range of cells that contains numbers, text, and logical values, and you want to count only the visible cells that contain any value, you can use the formula =SUBTOTAL(109,A2:A10) .

I hope this clarifies the difference between using 103 and 109 with the SUBTOTAL function.

 

I hope this helps!

neuroman1665's avatar
neuroman1665
Copper Contributor
Sep 30, 2024

NikolinoDE 

 

Subtotal works, but 109 is not the correct number for counting, it's for 'SUM'.  103 will perform 'COUNTA' on only visible cells.

  • NikolinoDE's avatar
    NikolinoDE
    Gold Contributor
    Sep 30, 2024

    neuroman1665 

    My earlier response needs clarification regarding the function numbers used in the SUBTOTAL formula. For counting non-empty visible cells (including formulas that might evaluate to blank), use SUBTOTAL(103, ...), where 103 performs the COUNTA operation, ignoring hidden rows but still counting cells with formulas, even if they appear blank.

    To exclude hidden rows AND cells with formulas that evaluate to blank, ,maybe you can use the following workaround:

    =SUMPRODUCT((SUBTOTAL(103, OFFSET(A2:A100, ROW(A2:A100)-ROW(A2), 0)) = 1) * (A2:A100 <> ""))

Resources

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All,

 

I have a subtotal formula (=subtotal(3,xx:xx)) counting cells and it does a excellent job of count only filtered cells (adjusting to the filter)

 

However if i throw in a formula to the cells it will count all the formulas.  Even though they might evalute to blank

 

Is there a better formula out there I need to be using?

 

","kudosSumWeight":0,"postTime":"2023-04-25T08:41:49.249-07:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:excel","text":"excel","time":"2016-06-21T14:08:51.129-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:3804881_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":107586},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"customFields":[],"body":"

All,

 

I have a subtotal formula (=subtotal(3,xx:xx)) counting cells and it does a excellent job of count only filtered cells (adjusting to the filter)

 

However if i throw in a formula to the cells it will count all the formulas.  Even though they might evalute to blank

 

Is there a better formula out there I need to be using?

 

"},"Conversation:conversation:3804881":{"__typename":"Conversation","id":"conversation:3804881","solved":false,"topic":{"__ref":"ForumTopicMessage:message:3804881"},"lastPostingActivityTime":"2024-09-30T04:05:55.662-07:00","lastPostTime":"2024-09-30T04:05:55.662-07:00","unreadReplyCount":4,"isSubscribed":false},"ModerationData:moderation_data:3804881":{"__typename":"ModerationData","id":"moderation_data:3804881","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:3804881_1":{"__typename":"Revision","id":"revision:3804881_1","lastEditTime":"2023-04-25T08:41:49.249-07:00"},"ForumReplyMessage:message:4258375":{"__typename":"ForumReplyMessage","id":"message:4258375","conversation":{"__ref":"Conversation:conversation:3804881"},"author":{"__ref":"User:user:2692167"},"revisionNum":1,"uid":4258375,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"subject":"Re: Formula to Count only filtered columns but also doesnt count hidden cell formulas","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:4258375"},"parent":{"__ref":"ForumReplyMessage:message:3804925"},"body":"

NikolinoDE 

 

Subtotal works, but 109 is not the correct number for counting, it's for 'SUM'.  103 will perform 'COUNTA' on only visible cells.

","body@stringLength":"368","rawBody":"

 

 

Subtotal works, but 109 is not the correct number for counting, it's for 'SUM'.  103 will perform 'COUNTA' on only visible cells.

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hsduk101 

You can use the “SUBTOTAL” function with the function number 109 to count only visible cells that contain any value, including text and logical values. The difference between using number 103 and 10` is that 103 counts only visible cells that contain numbers, while 109 counts all visible cells that contain any value. You can choice between 103 and 109.

For example, if you have a range of cells that contains numbers, text, and logical values, and you want to count only the visible cells that contain any value, you can use the formula =SUBTOTAL(109,A2:A10) .

I hope this clarifies the difference between using 103 and 109 with the SUBTOTAL function.

 

I hope this helps!

","body@stringLength":"1035","rawBody":"

 

You can use the “SUBTOTAL” function with the function number 109 to count only visible cells that contain any value, including text and logical values. The difference between using number 103 and 10` is that 103 counts only visible cells that contain numbers, while 109 counts all visible cells that contain any value. You can choice between 103 and 109.

For example, if you have a range of cells that contains numbers, text, and logical values, and you want to count only the visible cells that contain any value, you can use the formula =SUBTOTAL(109,A2:A10) .

I hope this clarifies the difference between using 103 and 109 with the SUBTOTAL function.

 

I hope this helps!

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neuroman1665 

My earlier response needs clarification regarding the function numbers used in the SUBTOTAL formula. For counting non-empty visible cells (including formulas that might evaluate to blank), use SUBTOTAL(103, ...), where 103 performs the COUNTA operation, ignoring hidden rows but still counting cells with formulas, even if they appear blank.

To exclude hidden rows AND cells with formulas that evaluate to blank, ,maybe you can use the following workaround:

=SUMPRODUCT((SUBTOTAL(103, OFFSET(A2:A100, ROW(A2:A100)-ROW(A2), 0)) = 1) * (A2:A100 <> \"\"))

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