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_hgr_excelhelp's avatar
_hgr_excelhelp
Copper Contributor
Jan 16, 2020
Solved

Format ALL checkboxes to link to adjacent cells w/o having to Format Control all individually?

There are 96 spreadsheets. Each spreadsheet has 60 checkboxes. I need to find all of the boxes that were checked and calculate various things from there. But first step's first, link each checkbox with the cell next to them to create TRUE/FALSE values. I understand the latter portion and how to deal with the data once the TRUE/FALSE values are there. What I'm struggling with is how long and tedious it is to link each cell individually with the one next to it.

My current process:

1) Create a new column next to the checkbox cells

2) Right click a checkbox and click Format Control

3) Link to the cell next to it

 

This is taking forever! I feel like I'm not doing this efficiently, and maybe there is a much more straightforward way.

 

I know NOTHING about coding. Is there some code I could use for each spreadsheet that makes it so all the cells link to the cells next to them, without having to do each one individually?

 

Thank you in advance! New to all of this.

  • Jason_Reece As previously mentioned there is no way to calculate and view costs in Project for the Web.  Another option would be to calculate these costs using Power BI.  We actually do this with Project Online data as you can't rely on the cost calculations coming out of MSP Online and we have additional cost calculations that MSP Online can't provide.

    1. Create an AssignmentCost table with timephased assignment data
    2. Create a Resource Rate table with effective dates and rates
    3. Do a conditional merge, merging item 2 with item 1 then calculate costs (hours * rate)

8 Replies

  • HasarUndusu's avatar
    HasarUndusu
    Copper Contributor

    try this code

     

     

     

     

     

     

     

     

     

     

     

     

    Sub CreateCheckboxes()
        Dim cell As Range
        Dim chkBox As CheckBox
        Dim ws As Worksheet
        
        Set ws = ActiveSheet
        
        For Each cell In Selection
            ' Calculate the position of the checkbox
            Dim leftPosition As Double
            Dim topPosition As Double
            Dim chkWidth As Double
            Dim chkHeight As Double
            
            
            chkWidth = 15
            chkHeight = cell.Height / 2
            leftPosition = cell.Left + cell.Width / 2 - chkWidth / 2
            topPosition = cell.Top + (cell.Height / 2) - (chkHeight / 2)
            
            ' Add checkbox and set its properties
            Set chkBox = ws.CheckBoxes.Add(leftPosition, topPosition, chkWidth, chkHeight)
    
            With chkBox
                .Caption = ""
                .Value = xlOff
                .LinkedCell = cell.Offset(0, 0).Address
                .Display3DShading = False
            End With
        ' Hide the value in the linked cell
        cell.Offset(0, 0).Value = "False"
        cell.Offset(0, 0).NumberFormat = ";;;"
        Next cell
    End Sub

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    you can see the result, the cells you select is added with checkboxes, and the checkboxes is linked to each of the  cells, and the value(it should be "true" or "false") of the cells is hide. 

    the result

     

    linked to the original cells, and the value of cells is hide

    • _hgr_excelhelp's avatar
      _hgr_excelhelp
      Copper Contributor

      Thank you Riny_van_Eekelen! I think this will work. It will be faster to just do this and manually recheck them than having to individually format. Just one question. It looks like the checkboxes skip a line, but the linked cells do not, so they separate. Is there anyway I can adjust the cells to keep them next to each other? (See image below.) Thanks again for your help. 

      • Riny_van_Eekelen's avatar
        Riny_van_Eekelen
        Platinum Contributor

        _hgr_excelhelp 

        My example sized the checkboxes at 30 pixels high, starting at (0,0) i.e. top left of the sheet, and with a row height of 30 as well. Play around a little with the parameters to make it match your requirements.

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There are 96 spreadsheets. Each spreadsheet has 60 checkboxes. I need to find all of the boxes that were checked and calculate various things from there. But first step's first, link each checkbox with the cell next to them to create TRUE/FALSE values. I understand the latter portion and how to deal with the data once the TRUE/FALSE values are there. What I'm struggling with is how long and tedious it is to link each cell individually with the one next to it.

My current process:

1) Create a new column next to the checkbox cells

2) Right click a checkbox and click Format Control

3) Link to the cell next to it

 

This is taking forever! I feel like I'm not doing this efficiently, and maybe there is a much more straightforward way.

 

I know NOTHING about coding. Is there some code I could use for each spreadsheet that makes it so all the cells link to the cells next to them, without having to do each one individually?

 

Thank you in advance! New to all of this.

","body@stringLength":"1053","rawBody":"

There are 96 spreadsheets. Each spreadsheet has 60 checkboxes. I need to find all of the boxes that were checked and calculate various things from there. But first step's first, link each checkbox with the cell next to them to create TRUE/FALSE values. I understand the latter portion and how to deal with the data once the TRUE/FALSE values are there. What I'm struggling with is how long and tedious it is to link each cell individually with the one next to it.

My current process:

1) Create a new column next to the checkbox cells

2) Right click a checkbox and click Format Control

3) Link to the cell next to it

 

This is taking forever! I feel like I'm not doing this efficiently, and maybe there is a much more straightforward way.

 

I know NOTHING about coding. Is there some code I could use for each spreadsheet that makes it so all the cells link to the cells next to them, without having to do each one individually?

 

Thank you in advance! New to all of this.

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I understand the latter portion and how to deal with the data once the TRUE/FALSE values are there. What I'm struggling with is how long and t...","replies":{"__typename":"MessageConnection","edges":[{"__typename":"MessageEdge","cursor":"MjUuM3wyLjF8aXwxMHwxMzI6MHxpbnQsNDIzNDUyNCw0MjM0NTI0","node":{"__ref":"ForumReplyMessage:message:4234524"}},{"__typename":"MessageEdge","cursor":"MjUuM3wyLjF8aXwxMHwxMzI6MHxpbnQsNDIzNDUyNCwxMTEzMjc5","node":{"__ref":"ForumReplyMessage:message:1113279"}}],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"customFields":[]},"Conversation:conversation:1113181":{"__typename":"Conversation","id":"conversation:1113181","solved":true,"topic":{"__ref":"ForumTopicMessage:message:1113181"},"lastPostingActivityTime":"2024-09-02T02:49:18.340-07:00","lastPostTime":"2024-09-02T02:49:18.340-07:00","unreadReplyCount":8,"isSubscribed":false},"ModerationData:moderation_data:1113181":{"__typename":"ModerationData","id":"moderation_data:1113181","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:1113181_1":{"__typename":"Revision","id":"revision:1113181_1","lastEditTime":"2020-01-16T09:45:32.139-08:00"},"CachedAsset:theme:customTheme1-1746563256234":{"__typename":"CachedAsset","id":"theme:customTheme1-1746563256234","value":{"id":"customTheme1","animation":{"fast":"150ms","normal":"250ms","slow":"500ms","slowest":"750ms","function":"cubic-bezier(0.07, 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Format ALL checkboxes to link to adjacent cells w/o having to Format Control all individually?","moderationData":{"__ref":"ModerationData:moderation_data:4234524"},"body":"

try this code

 

 

 

 

 

 

 

 

 

 

 

 

Sub CreateCheckboxes()\n    Dim cell As Range\n    Dim chkBox As CheckBox\n    Dim ws As Worksheet\n    \n    Set ws = ActiveSheet\n    \n    For Each cell In Selection\n        ' Calculate the position of the checkbox\n        Dim leftPosition As Double\n        Dim topPosition As Double\n        Dim chkWidth As Double\n        Dim chkHeight As Double\n        \n        \n        chkWidth = 15\n        chkHeight = cell.Height / 2\n        leftPosition = cell.Left + cell.Width / 2 - chkWidth / 2\n        topPosition = cell.Top + (cell.Height / 2) - (chkHeight / 2)\n        \n        ' Add checkbox and set its properties\n        Set chkBox = ws.CheckBoxes.Add(leftPosition, topPosition, chkWidth, chkHeight)\n\n        With chkBox\n            .Caption = \"\"\n            .Value = xlOff\n            .LinkedCell = cell.Offset(0, 0).Address\n            .Display3DShading = False\n        End With\n    ' Hide the value in the linked cell\n    cell.Offset(0, 0).Value = \"False\"\n    cell.Offset(0, 0).NumberFormat = \";;;\"\n    Next cell\nEnd Sub

 

 

 

 

 

 

 

 

 

 

 

 

 

 

you can see the result, the cells you select is added with checkboxes, and the checkboxes is linked to each of the  cells, and the value(it should be \"true\" or \"false\") of the cells is hide. 

the result

 

linked to the original cells, and the value of cells is hide

 

_hgr_excelhelp 

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_hgr_excelhelp 

You ask how to automate the creation of checkboxes and linking cells to these checkboxes. The topic below includes a macro i created. It creates checkboxes (how many do you want?), names them and links each of them to a cell. Perhaps this gets you started. You need to scroll down a bit, though.

 

https://techcommunity.microsoft.com/t5/excel/copying-a-check-box-to-other-cells/m-p/1091496

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Thank you Riny_van_Eekelen! I think this will work. It will be faster to just do this and manually recheck them than having to individually format. Just one question. It looks like the checkboxes skip a line, but the linked cells do not, so they separate. Is there anyway I can adjust the cells to keep them next to each other? (See image below.) Thanks again for your help. 

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_hgr_excelhelp 

My example sized the checkboxes at 30 pixels high, starting at (0,0) i.e. top left of the sheet, and with a row height of 30 as well. Play around a little with the parameters to make it match your requirements.

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