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restats's avatar
restats
Copper Contributor
Jul 30, 2023
Solved

Extracting Records

How can I extract the records that are not included in two databases? In combining the two databases Excel allows me to delete duplicates but can I use this to eliminate all that are two of a kind l...
excel
office 365
  • HansVogelaar's avatar
    HansVogelaar
    Jul 30, 2023

    restats 

    There are some addresses that should be the same but differ slightly:

    10101 NE 46th Ave  Vancouver, WA 98686 
    10101 NE 46th Ave, Vancouver, WA 98686

    One option is to add helper columns:

    AD2 contains the formula =TRIM(SUBSTITUTE(G2, ",", ""))

    This eliminates differences such as comma vs no comma and double space vs single space.

    It does not eliminate spelling differences.

    AE2 contains the formula =COUNTIF(AD:AD, AD2)=1

    This returns TRUE if the helper address is unique.

    You can then filter on TRUE and copy the selected rows to another sheet, either manually using AutoFilter or using Advanced Filter or using the FILTER function:

     

    =FILTER(CJun23!A2:AD1323,CJun23!AE2:AE1323)

     

flexyourdata's avatar
flexyourdata
Iron Contributor
Jul 30, 2023

restats 

 

Given there's not much detail to go on, you can try something similar to this:

 

=UNIQUE(VSTACK(Table1,Table2),,TRUE)

 

As shown here:

 

 

The important part is the TRUE for the third argument to UNIQUE. This will ensure that you only get results that appear exactly once in the stacked tables. 

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