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EvaM's avatar
EvaM
Copper Contributor
Jul 27, 2026

Excel Print to .PDF Not Formatting as it Used To

We use Excel for our PO forms. We have been using it for 20+ years. We have the Acrobat add-in in Excel, we then select as many sheets as we have pages to convert. Once in Acrobat, we bring in the background PO form and we have a digital PO.

Suddenly one of our computers had misalignment problems. The top part of the printed form looked great, but at about the 1/3 mark on the page it started to push down the words, pushing them out of the boxes that once worked perfectly.

This started with 1 computer - now we have 4 out of the 5 computers doing this.

This happened before the Windows 11 upgrades. The 1 computer that still works is on Windows 11, so we can't trace it back to that.

I have tested old Excel files that once worked - they no longer work on these 4 computers.

I have tried everything I know - resetting default fonts back to Calibri instead of Aptos - nothing seems to work.

This is a huge problem for us since it is the key to our work flow as a purchasing company.

We can't reformat the form because the 1 computer still works and for now - we need that computer otherwise, we would not be able to release any PO's.

I have been all over the internet trying to find a resolution - I even posted a question probably a year ago about this and never received an answer that worked.

We have had an IT specialist take a look at this. He believes it's Excel's problem because the MS .pdf printer shows the same problem.

We really need a resolution - this happened for what appears to us to be no logical reason.

Thanks.

1 Reply

  • Since workbooks shift on four computers but not one, and Acrobat and Microsoft Print to PDF both reproduce it, the font change and Windows 11 upgrade are less likely than a machine-specific print or Office setting. On the working and failing PCs, open the same sheet and compare the Excel build, selected printer, paper size, orientation, margins, and Page Setup scaling. Microsoft documents that these settings control printed pagination. Match them exactly, select the same printer, then inspect File > Print and Page Break Preview. If the preview is already shifted, reset Page Setup on a copy. If the preview is correct but the PDF shifts, update or reinstall the PDF or printer driver. Next run Microsoft 365 Quick Repair, then Online Repair. If the failing PCs share one Excel build, send Microsoft Support the workbook and screenshots of Page Setup and Print Preview from the working and failing computers.