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Denis675's avatar
Denis675
Copper Contributor
Jan 11, 2023

Excel automatically and randomly changes workbook relative links to absolute links.

Hi everyone,

 

I am working with sevral large workbooks that are linked together (total over 110 Mb of data). Periodically, I do backups trying to copy all workbooks together to another drive hoping that all workbook links will follow and refer to the appropriate files in the same drive (relative links). Recently, Excel started randomly changing my relative links to absolute links by adding the mention "file:///" whenever a workbook link appears in a formula.

 

We are talking about hundred thousands of formulas and different links that I can't change manually. Once in a while it works (copying the files all together to a different drive or forder) maintains the relative link but sometimes it doesn't and then, the links change to absolute links in the copied and in the original files.

 

Any idea ?

 

Thanks,  

Formulas and Functions

7 Replies

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  • Patrick2788's avatar
    Patrick2788
    Silver Contributor
    Jan 17, 2023

    Denis675 

    Two possible solutions to prevent the links from breaking. Note, these solutions will not fix any links that have already broken.

     

    1. Disable 'update links on save'

     

    2. If all the files are pointing to the same directory, you could try setting a hyperlink base:

    Work with links in Excel - Microsoft Support See: Set the base address for links in a workbook

    • Denis675's avatar
      Denis675
      Copper Contributor
      Jan 20, 2023
      Thank you Patrick2788 for your answer. When you mention broken links, do you consider a link that starts (in a VLOOKUP formula for example) with "file:///D:..." as a broken link ? If so, are you aware of any possible solution to fix those links ?

      Thank you MickThornton for all your input as well !
      • Patrick2788's avatar
        Patrick2788
        Silver Contributor
        Jan 20, 2023
        'broken' being - you click the link and get an error that says something like file could not be opened. Direct hyperlinks to files on the network and internet has been an issue for a long time.
    • MickThornton's avatar
      MickThornton
      Copper Contributor
      Jan 18, 2023
      Thanks Patrick2788 for the very useful options tip. I have now made that setting change for the document I fixed about 60 links on and it seems to be working as expected. I love the base address feature and don't remember when that came into Excel. I thought it would work for me, but I found 4 other links to content with different base URLs. 😮
  • MickThornton's avatar
    MickThornton
    Copper Contributor
    Jan 17, 2023
    Same thing is happening with our Excel files. my users download the excel file locally and all the links to content in SharePoint libraries change to "..\..\..\..\..\:w:\t\CILearningServices\Content\EdXjYZ7J3R9Lgo6N25e2rrMBA8EPk3WBUUVXWrZZokiA4Q?e=YWrAWE". This breaks the links. I've got hundreds of links within my teams various excel files that aren't working. If the Excel file is opened from SharePoint and the link is clicked, it works. When downloaded, the links to SharePoint content break.
    We make links to SharePoint content using the copy link feature and using the option of "people with permissions" or "everyone at 'my company'.
    Denis675, if you find an answer, please share it back here. Thanks 🙂
    • MickThornton's avatar
      MickThornton
      Copper Contributor
      Jan 17, 2023
      Well, they don't change to one single link, the SharePoint links lose the front part of their URL. It's like it becomes relative instead of absolute.
      • AymanH's avatar
        AymanH
        Copper Contributor
        Mar 20, 2025

        Hey,
        let me know if you found a solution to this because i am facing the exact same issue right now.

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Hi everyone,

 

I am working with sevral large workbooks that are linked together (total over 110 Mb of data). Periodically, I do backups trying to copy all workbooks together to another drive hoping that all workbook links will follow and refer to the appropriate files in the same drive (relative links). Recently, Excel started randomly changing my relative links to absolute links by adding the mention \"file:///\" whenever a workbook link appears in a formula.

 

We are talking about hundred thousands of formulas and different links that I can't change manually. Once in a while it works (copying the files all together to a different drive or forder) maintains the relative link but sometimes it doesn't and then, the links change to absolute links in the copied and in the original files.

 

Any idea ?

 

Thanks,  

","body@stringLength":"911","rawBody":"

Hi everyone,

 

I am working with sevral large workbooks that are linked together (total over 110 Mb of data). Periodically, I do backups trying to copy all workbooks together to another drive hoping that all workbook links will follow and refer to the appropriate files in the same drive (relative links). Recently, Excel started randomly changing my relative links to absolute links by adding the mention \"file:///\" whenever a workbook link appears in a formula.

 

We are talking about hundred thousands of formulas and different links that I can't change manually. Once in a while it works (copying the files all together to a different drive or forder) maintains the relative link but sometimes it doesn't and then, the links change to absolute links in the copied and in the original files.

 

Any idea ?

 

Thanks,  

","kudosSumWeight":0,"postTime":"2023-01-11T15:17:19.972-08:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:Formulas and Functions","text":"Formulas and Functions","time":"2016-06-24T14:00:56.974-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:3713951_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":7689},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"searchSnippet":"Hi everyone,   I am working with sevral large workbooks that are linked together (total over 110 Mb of data). Periodically, I do backups trying to copy all workbooks together to another drive ...","replies":{"__typename":"MessageConnection","edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwxMHwxMzI6MHxpbnQsMzcxODUxOCwzNzE4NTE4","node":{"__ref":"ForumReplyMessage:message:3718518"}},{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwxMHwxMzI6MHxpbnQsMzcxODUxOCwzNzE4NDgy","node":{"__ref":"ForumReplyMessage:message:3718482"}}],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"customFields":[]},"Conversation:conversation:3713951":{"__typename":"Conversation","id":"conversation:3713951","solved":false,"topic":{"__ref":"ForumTopicMessage:message:3713951"},"lastPostingActivityTime":"2025-03-20T00:49:07.698-07:00","lastPostTime":"2025-03-20T00:49:07.698-07:00","unreadReplyCount":7,"isSubscribed":false},"ModerationData:moderation_data:3713951":{"__typename":"ModerationData","id":"moderation_data:3713951","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:3713951_1":{"__typename":"Revision","id":"revision:3713951_1","lastEditTime":"2023-01-11T15:17:19.972-08:00"},"CachedAsset:theme:customTheme1-1745159460805":{"__typename":"CachedAsset","id":"theme:customTheme1-1745159460805","value":{"id":"customTheme1","animation":{"fast":"150ms","normal":"250ms","slow":"500ms","slowest":"750ms","function":"cubic-bezier(0.07, 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Excel automatically and randomly changes workbook relative links to absolute links.","moderationData":{"__ref":"ModerationData:moderation_data:3718518"},"body":"

Denis675 

Two possible solutions to prevent the links from breaking. Note, these solutions will not fix any links that have already broken.

 

1. Disable 'update links on save'

 

2. If all the files are pointing to the same directory, you could try setting a hyperlink base:

Work with links in Excel - Microsoft Support See: Set the base address for links in a workbook

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Thank you MickThornton for all your input as well !","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"postTime":"2023-01-20T07:23:27.624-08:00","lastPublishTime":"2023-01-20T07:23:27.624-08:00","metrics":{"__typename":"MessageMetrics","views":7049},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:3713951/message:3721151","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwxfDEzMjowfGludCwzNzIxMTYyLDM3MjExNjI","node":{"__ref":"ForumReplyMessage:message:3721162"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:3721162":{"__typename":"ModerationData","id":"moderation_data:3721162","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3721162":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:428790"},"id":"message:3721162","revisionNum":1,"uid":3721162,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:3721151"},"conversation":{"__ref":"Conversation:conversation:3713951"},"subject":"Re: Excel automatically and randomly changes workbook relative links to absolute links.","moderationData":{"__ref":"ModerationData:moderation_data:3721162"},"body":"'broken' being - you click the link and get an error that says something like file could not be opened. Direct hyperlinks to files on the network and internet has been an issue for a long time.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"193","kudosSumWeight":0,"repliesCount":0,"postTime":"2023-01-20T07:30:55.567-08:00","lastPublishTime":"2023-01-20T07:30:55.567-08:00","metrics":{"__typename":"MessageMetrics","views":7015},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:3713951/message:3721162","customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"User:user:382893":{"__typename":"User","id":"user:382893","uid":382893,"login":"MickThornton","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2019-07-26T12:36:31.480-07:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-7.svg?time=0"},"rank":{"__ref":"Rank:rank:37"},"entityType":"USER","eventPath":"community:gxcuf89792/user:382893"},"ModerationData:moderation_data:3718655":{"__typename":"ModerationData","id":"moderation_data:3718655","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3718655":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:382893"},"id":"message:3718655","revisionNum":1,"uid":3718655,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:3718518"},"conversation":{"__ref":"Conversation:conversation:3713951"},"subject":"Re: Excel automatically and randomly changes workbook relative links to absolute links.","moderationData":{"__ref":"ModerationData:moderation_data:3718655"},"body":"Thanks Patrick2788 for the very useful options tip. I have now made that setting change for the document I fixed about 60 links on and it seems to be working as expected. I love the base address feature and don't remember when that came into Excel. I thought it would work for me, but I found 4 other links to content with different base URLs. 😮","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"repliesCount":0,"postTime":"2023-01-17T18:56:41.440-08:00","lastPublishTime":"2023-01-17T18:56:41.440-08:00","metrics":{"__typename":"MessageMetrics","views":7021},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:3713951/message:3718655","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:3718482":{"__typename":"ModerationData","id":"moderation_data:3718482","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3718482":{"__typename":"ForumReplyMessage","uid":3718482,"id":"message:3718482","revisionNum":1,"author":{"__ref":"User:user:382893"},"readOnly":false,"repliesCount":2,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumTopicMessage:message:3713951"},"conversation":{"__ref":"Conversation:conversation:3713951"},"subject":"Re: Excel automatically and randomly changes workbook relative links to absolute links.","moderationData":{"__ref":"ModerationData:moderation_data:3718482"},"body":"Same thing is happening with our Excel files. my users download the excel file locally and all the links to content in SharePoint libraries change to \"..\\..\\..\\..\\..\\:w:\\t\\CILearningServices\\Content\\EdXjYZ7J3R9Lgo6N25e2rrMBA8EPk3WBUUVXWrZZokiA4Q?e=YWrAWE\". This breaks the links. I've got hundreds of links within my teams various excel files that aren't working. If the Excel file is opened from SharePoint and the link is clicked, it works. When downloaded, the links to SharePoint content break.
We make links to SharePoint content using the copy link feature and using the option of \"people with permissions\" or \"everyone at 'my company'.
Denis675, if you find an answer, please share it back here. Thanks 🙂","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"postTime":"2023-01-17T12:34:11.058-08:00","lastPublishTime":"2023-01-17T12:34:11.058-08:00","metrics":{"__typename":"MessageMetrics","views":7007},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:3713951/message:3718482","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCwzNzE4NDg0LDM3MTg0ODQ","node":{"__ref":"ForumReplyMessage:message:3718484"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:3718484":{"__typename":"ModerationData","id":"moderation_data:3718484","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"User:user:2961528":{"__typename":"User","id":"user:2961528","uid":2961528,"login":"AymanH","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2025-03-20T00:48:08.677-07:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-11.svg?time=0"},"rank":{"__ref":"Rank:rank:37"},"entityType":"USER","eventPath":"community:gxcuf89792/user:2961528"},"ForumReplyMessage:message:3718484":{"__typename":"ForumReplyMessage","uid":3718484,"id":"message:3718484","revisionNum":1,"author":{"__ref":"User:user:382893"},"readOnly":false,"repliesCount":1,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:3718482"},"conversation":{"__ref":"Conversation:conversation:3713951"},"subject":"Re: Excel automatically and randomly changes workbook relative links to absolute links.","moderationData":{"__ref":"ModerationData:moderation_data:3718484"},"body":"Well, they don't change to one single link, the SharePoint links lose the front part of their URL. It's like it becomes relative instead of absolute.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"149","kudosSumWeight":0,"postTime":"2023-01-17T12:36:45.245-08:00","lastPublishTime":"2023-01-17T12:36:45.245-08:00","metrics":{"__typename":"MessageMetrics","views":6993},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:3713951/message:3718484","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwxfDEzMjowfGludCw0Mzk1MTk0LDQzOTUxOTQ","node":{"__ref":"ForumReplyMessage:message:4395194"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:4395194":{"__typename":"ModerationData","id":"moderation_data:4395194","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":"member"},"ForumReplyMessage:message:4395194":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:2961528"},"id":"message:4395194","revisionNum":1,"uid":4395194,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:3718484"},"conversation":{"__ref":"Conversation:conversation:3713951"},"subject":"Re: Excel automatically and randomly changes workbook relative links to absolute links.","moderationData":{"__ref":"ModerationData:moderation_data:4395194"},"body":"

Hey,
let me know if you found a solution to this because i am facing the exact same issue right now.

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