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jacparks's avatar
jacparks
Copper Contributor
Jun 21, 2021
Solved

Excel - Fill in values from column and row based on specific criteria to make list

Hi!    I am a florist and I make a spreadsheet with the item that I am building (Ex. Bouquet), I specify the flowers I am using at the top then I fill to the right with the number of stems I want i...
excel
  • Yea_So's avatar
    Yea_So
    Jun 23, 2021

    jacparks 

     

    Here's a video to make your drop down list a searchable one, you type the first few characters then click on the drop down and will narrow your selection to the appropriate selections:

    https://youtu.be/Ea_ACp5W8zI

Yea_So's avatar
Yea_So
Bronze Contributor
Jun 22, 2021

Hi jacparks,

 

I added some named ranges:

 

Then used this formula in the card from this range using:

=FILTER(Ingredients,NOT(ISBLANK(Ingredients)))

In

and put a formula:

=IF(OR($B5="Focal",$B5="Filler",$B5="Greenery",$B5="Line",$B5="Hardgoods / Rentals",ISBLANK(B5)),"","Insert IF STATEMENT HERE")

 

Comments:

In the quantity column is not a good practice to have duplicate values. for example:

Alstroemeria-assorted 10
Alstroemeria-assorted 10
Amaranthus-upright bronze, grn & rd BG

 

There are two Alstroemeria entries (vlookup or index match cannot be used)

 

 

If you have any questions, please do not hesitate to reach out.

 

Cheers

 

 

 

 

  • jacparks's avatar
    jacparks
    Copper Contributor
    Jun 23, 2021
    Hi! For this formula

    and put a formula:

    =IF(OR($B5="Focal",$B5="Filler",$B5="Greenery",$B5="Line",$B5="Hardgoods / Rentals",ISBLANK(B5)),"","Insert IF STATEMENT HERE")

    Where it says if statement here, I'm not exactly sure what I'm putting there.

    Something like this? This doesn't work but am I on the right track?
    =IF('Flower Counter'!J6 > 0, ='Flower Counter'!J6, "")
    • Yea_So's avatar
      Yea_So
      Bronze Contributor
      Jun 23, 2021

      Hi jacparks ,

       

      The formula does not have to be an if statement, it can be an index match or whatever formula that is appropriate to bring the actual values you would want to appear in that column, the preceding if statement is just to put a blank value if the row is occupied by the ingredient label i.e. focal...etc. So you could put:

      =IF(OR($B9="Focal",$B9="Filler",$B9="Greenery",$B9="Line",$B9="Hardgoods / Rentals",ISBLANK(B9)),"",HLOOKUP($B$6,'Flower Counter'!$H$1:$AC$31,MATCH($B$3,'Flower Counter'!H:H,0),0))

       

      Cheers 

      • Yea_So's avatar
        Yea_So
        Bronze Contributor
        Jun 23, 2021

        Hi jacparks ,

         

        I forgot to remove the $ in row cell reference should not be $B$6, but should be $B6 in the HLOOKUP part:


        =IF(OR($B6="Focal",$B6="Filler",$B6="Greenery",$B6="Line",$B6="Hardgoods / Rentals",ISBLANK(B6)),"",HLOOKUP($B6,'Flower Counter'!$H$1:$AC$31,MATCH($B$3,'Flower Counter'!H:H,0),0))

        The Match reference refers to the Title of the card which is "Bridal Bouquet"

        MATCH($B$3,'Flower Counter'!H:H,0), which returns the Bridal Bouquet row number in the "Flower Counter" Tab

         

        attached is the updated file

  • jacparks's avatar
    jacparks
    Copper Contributor
    Jun 23, 2021
    Thanks so much! I won’t normally have the same two flowers I was just making sure they would auto fill. I really appreciate your help!

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