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Douw de Beer's avatar
Douw de Beer
Copper Contributor
Jun 20, 2018
Solved

Deleting blank rows in excel..... but not deleting partially blank rows

Good day.

I'm not a novice in excel.

But this is quite an irritating task that I can't seem to get right with anyone's advice on the internet.

How can I delete blank rows in excel but not delete partially blank rows?

 

The advise given is on the Home tab> Editing> Find & Select> Go to Special> Blanks. Then under Home> Cells> Delete> Delete sheet rows.

This deletes partially blank rows as well.

 

Please help

 

 

excel
  • SergeiBaklan's avatar
    SergeiBaklan
    Apr 25, 2020

    amit_bhola 

    You may apply dynamic ranges using named formulas as

    using them as data for chart series

    Don't forget sheet name applying series values, like ='99 points'!PlotX

14 Replies

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  • Jym's avatar
    Jym
    Copper Contributor
    Nov 19, 2024

    I use an IF statement to maintain the integrity of the data.  It will move all the blank rows to the bottom while making sure the other rows stay in order.

     

    Let's assume there isn't 2000 rows of data (increase that number if there is)

    Put the following into the A row of the first unused column (assume it's D for step 3)

    Step 1

    When 1 column must have a value i.e. Column A has user ID which can't be blank.

    =IF(A1="", ROW(A1) + 2000, ROW(A1))

    When random cells might contain Data you can check all the cells with the AND operator.
    =IF(AND(A1="", B1="", C1=""), ROW(A1)+2000, ROW(A1)) 

    (inside the AND brackets include all the cells you need to test)

    Step 2 

    Autofill the column 

    Step 3: 

    Custom Sort on Column D (it will renumber the rows after the sort)

    Step 4:

    Delete Column D

    • SergeiBaklan's avatar
      SergeiBaklan
      MVP
      Nov 20, 2024

      As variant

      =SUMPRODUCT( --NOT(ISBLANK(A1:INDEX(1:1, 1, COLUMN()-1) ) ) )

      drag down, filter and delete all rows which return zero in that column.

  • JBurtis's avatar
    JBurtis
    Copper Contributor
    Aug 29, 2018

    I also have the same question.

    I am not an expert by a longshot, but I do have to manage excel reports for work so it would help me to figure this out as well.

    My reports are simple and don't use functions or queries. I just need to delete the rows that have no information at all. I've been unable to find step by step instructions for this which do not remove the rows with partial information. Any assistance would be appreciated. Thanks!

    • Lorenzo Kim's avatar
      Lorenzo Kim
      Bronze Contributor
      Aug 29, 2018

      Ms. Burtis

      copy your data to the sample attached and test it.

      do not test directly on your work.. always have a back-up copy of your works.

      hope this helps..

      thanks

      • JBurtis's avatar
        JBurtis
        Copper Contributor
        Aug 30, 2018

        Hello,

        Thanks that works in the document you submitted. How do I get it to work on my spreadsheet now? I tried to run it on a copy of work and it errors out (see attached).

  • Douw de Beer's avatar
    Douw de Beer
    Copper Contributor
    Jul 04, 2018

    Dear Community.

    It was suggested that I should share the information that helped me on the forum so that everyone can benefit from it. I totally agree. So here it is:

     

    Suppose your last column with data is column Z.

    Add this formula to AA1:

    =COUNTA(A1:Z1)

    Double-click the fill handle to fill down (double-check if all rows are filled with the formula, if not, copy down as far as needed).

    Now turn on filter and filter the table for the value of zero in that new column.

    Use goto special, blanks now and do the delete. Then remove the filter.

    • Man Fai Chan's avatar
      Man Fai Chan
      Iron Contributor
      Jul 04, 2018

      Dear Douw de Beer,

       

      It is an interesting way. Thanks for your sharing. I helped Mr Kim in his project before but did not think this way of solution. I recorded the macro as below:

       Cells.Select
       Selection.AutoFilter
       Range("H9").Select
       ActiveSheet.Range("$A$1:$E$20").AutoFilter Field:=5, Criteria1:="0"
       Rows("4:20").Select
       Selection.Delete Shift:=xlUp
       Range("C21").Select
       Selection.AutoFilter

      I  considered D as the last column and column E contains the formula of counta. 

       

    • Man Fai Chan's avatar
      Man Fai Chan
      Iron Contributor
      Jul 04, 2018

      Dear Douw de Beer,

       

      It is an interesting way. Thanks for your sharing. I helped Mr Kim in his project before but did not think this way of solution. I recorded the macro as below:

       Cells.Select
       Selection.AutoFilter
       Range("H9").Select
       ActiveSheet.Range("$A$1:$E$20").AutoFilter Field:=5, Criteria1:="0"
       Rows("4:20").Select
       Selection.Delete Shift:=xlUp
       Range("C21").Select
       Selection.AutoFilter

      I  considered D as the last column and column E contains the formula of counta. 

       

  • Lorenzo Kim's avatar
    Lorenzo Kim
    Bronze Contributor
    Jun 25, 2018

    Mr Douw,

    How is your query doing?

    If it is going nowhere, (I hope this is not a violation of forum policies.)

    I am recommending some knowledgeable persons in the forum who can help you.

    Misters Man Fai Chan, Matt Mickle, Wyn Hopkins, Jan Karel Pieterse, Jamil Mohammad (haven't heard from him though for quite some time now, but he is very helpful) .. to name a few.

    Good luck..

Resources

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Good day.

I'm not a novice in excel.

But this is quite an irritating task that I can't seem to get right with anyone's advice on the internet.

How can I delete blank rows in excel but not delete partially blank rows?

 

The advise given is on the Home tab> Editing> Find & Select> Go to Special> Blanks. Then under Home> Cells> Delete> Delete sheet rows.

This deletes partially blank rows as well.

 

Please help

 

 

","body@stringLength":"526","rawBody":"

Good day.

I'm not a novice in excel.

But this is quite an irritating task that I can't seem to get right with anyone's advice on the internet.

How can I delete blank rows in excel but not delete partially blank rows?

 

The advise given is on the Home tab> Editing> Find & Select> Go to Special> Blanks. Then under Home> Cells> Delete> Delete sheet rows.

This deletes partially blank rows as well.

 

Please help

 

 

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I'm not a novice in excel. But this is quite an irritating task that I can't seem to get right with anyone's advice on the internet. 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Deleting blank rows in excel..... but not deleting partially blank rows","moderationData":{"__ref":"ModerationData:moderation_data:4304568"},"body":"

I use an IF statement to maintain the integrity of the data.  It will move all the blank rows to the bottom while making sure the other rows stay in order.

 

Let's assume there isn't 2000 rows of data (increase that number if there is)

Put the following into the A row of the first unused column (assume it's D for step 3)

Step 1

When 1 column must have a value i.e. Column A has user ID which can't be blank.

=IF(A1=\"\", ROW(A1) + 2000, ROW(A1))

When random cells might contain Data you can check all the cells with the AND operator.
=IF(AND(A1=\"\", B1=\"\", C1=\"\"), ROW(A1)+2000, ROW(A1)) 

(inside the AND brackets include all the cells you need to test)

Step 2 

Autofill the column 

Step 3: 

Custom Sort on Column D (it will renumber the rows after the sort)

Step 4:

Delete Column D

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As variant

\n
=SUMPRODUCT( --NOT(ISBLANK(A1:INDEX(1:1, 1, COLUMN()-1) ) ) )
\n

drag down, filter and delete all rows which return zero in that column.

","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"152","kudosSumWeight":0,"repliesCount":0,"postTime":"2024-11-20T06:18:13.793-08:00","lastPublishTime":"2024-11-20T06:18:13.793-08:00","metrics":{"__typename":"MessageMetrics","views":844},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:206107/message:4305769","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"User:user:183444":{"__typename":"User","id":"user:183444","uid":183444,"login":"JBurtis","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2018-08-29T08:47:13.466-07:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-2.svg?time=0"},"rank":{"__ref":"Rank:rank:37"},"entityType":"USER","eventPath":"community:gxcuf89792/user:183444"},"ModerationData:moderation_data:239561":{"__typename":"ModerationData","id":"moderation_data:239561","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Rank:rank:33":{"__typename":"Rank","id":"rank:33","position":14,"name":"Bronze Contributor","color":"333333","icon":null,"rankStyle":"TEXT"},"User:user:125272":{"__typename":"User","id":"user:125272","uid":125272,"login":"Lorenzo Kim","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2018-03-05T19:46:48.359-08:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/dS0xMjUyNzItMzA3NzdpNzRGODg1MkJBQTYwQTNEQw"},"rank":{"__ref":"Rank:rank:33"},"entityType":"USER","eventPath":"community:gxcuf89792/user:125272"},"ForumReplyMessage:message:239561":{"__typename":"ForumReplyMessage","uid":239561,"id":"message:239561","revisionNum":1,"author":{"__ref":"User:user:183444"},"readOnly":false,"repliesCount":7,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumTopicMessage:message:206107"},"conversation":{"__ref":"Conversation:conversation:206107"},"subject":"Re: Deleting blank rows in excel..... but not deleting partially blank rows","moderationData":{"__ref":"ModerationData:moderation_data:239561"},"body":"

I also have the same question.

I am not an expert by a longshot, but I do have to manage excel reports for work so it would help me to figure this out as well.

My reports are simple and don't use functions or queries. I just need to delete the rows that have no information at all. I've been unable to find step by step instructions for this which do not remove the rows with partial information. Any assistance would be appreciated. Thanks!

","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"208","kudosSumWeight":0,"postTime":"2018-08-29T09:44:59.673-07:00","lastPublishTime":"2018-08-29T09:44:59.673-07:00","metrics":{"__typename":"MessageMetrics","views":23441},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:206107/message:239561","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCwyMzk3MDUsMjM5NzA1","node":{"__ref":"ForumReplyMessage:message:239705"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:239705":{"__typename":"ModerationData","id":"moderation_data:239705","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:239705":{"__typename":"ForumReplyMessage","uid":239705,"id":"message:239705","revisionNum":1,"author":{"__ref":"User:user:125272"},"readOnly":false,"repliesCount":6,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:239561"},"conversation":{"__ref":"Conversation:conversation:206107"},"subject":"Re: Deleting blank rows in excel..... but not deleting partially blank rows","moderationData":{"__ref":"ModerationData:moderation_data:239705"},"body":"

Ms. Burtis

copy your data to the sample attached and test it.

do not test directly on your work.. always have a back-up copy of your works.

hope this helps..

thanks

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Hello,

Thanks that works in the document you submitted. How do I get it to work on my spreadsheet now? I tried to run it on a copy of work and it errors out (see attached).

","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"180","kudosSumWeight":0,"repliesCount":5,"postTime":"2018-08-30T06:20:20.423-07:00","lastPublishTime":"2018-08-30T06:20:20.423-07:00","metrics":{"__typename":"MessageMetrics","views":23226},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:206107/message:239893","customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[{"__typename":"AttachmentEdge","cursor":"MjUuMXwyLjF8b3w1fF9OVl98MQ","node":{"__ref":"Attachment:{\"id\":\"attachment:message239893AttachmentNumber1\",\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/attachments/gxcuf89792/ExcelGeneral/17900/1/error.PNG\"}"}}],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:212130":{"__typename":"ModerationData","id":"moderation_data:212130","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Rank:rank:35":{"__typename":"Rank","id":"rank:35","position":16,"name":"Iron Contributor","color":"333333","icon":null,"rankStyle":"TEXT"},"User:user:53148":{"__typename":"User","id":"user:53148","uid":53148,"login":"Man Fai Chan","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2017-04-28T07:34:02.521-07:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-12.svg?time=0"},"rank":{"__ref":"Rank:rank:35"},"entityType":"USER","eventPath":"community:gxcuf89792/user:53148"},"AcceptedSolutionMessage:message:212130":{"__typename":"AcceptedSolutionMessage","uid":212130,"id":"message:212130","revisionNum":1,"author":{"__ref":"User:user:157094"},"readOnly":false,"repliesCount":2,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumTopicMessage:message:206107"},"conversation":{"__ref":"Conversation:conversation:206107"},"subject":"Re: Deleting blank rows in excel..... but not deleting partially blank rows","moderationData":{"__ref":"ModerationData:moderation_data:212130"},"body":"

Dear Community.

It was suggested that I should share the information that helped me on the forum so that everyone can benefit from it. I totally agree. So here it is:

 

Suppose your last column with data is column Z.

Add this formula to AA1:

=COUNTA(A1:Z1)

Double-click the fill handle to fill down (double-check if all rows are filled with the formula, if not, copy down as far as needed).

Now turn on filter and filter the table for the value of zero in that new column.

Use goto special, blanks now and do the delete. Then remove the filter.

","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"208","kudosSumWeight":0,"postTime":"2018-07-04T06:25:02.131-07:00","lastPublishTime":"2018-07-04T06:25:02.131-07:00","solution":true,"metrics":{"__typename":"MessageMetrics","views":24986},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:206107/message:212130","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCwyMTIxNDEsMjEyMTQx","node":{"__ref":"ForumReplyMessage:message:212141"}},{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCwyMTIxNDEsMjEyMTM3","node":{"__ref":"ForumReplyMessage:message:212137"}}]},"body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":200})@stringLength":"208","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"customFields":[]},"ModerationData:moderation_data:212141":{"__typename":"ModerationData","id":"moderation_data:212141","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:212141":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:53148"},"id":"message:212141","revisionNum":1,"uid":212141,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"AcceptedSolutionMessage:message:212130"},"conversation":{"__ref":"Conversation:conversation:206107"},"subject":"Re: Deleting blank rows in excel..... but not deleting partially blank rows","moderationData":{"__ref":"ModerationData:moderation_data:212141"},"body":"

Dear Douw de Beer,

 

It is an interesting way. Thanks for your sharing. I helped Mr Kim in his project before but did not think this way of solution. I recorded the macro as below:

 Cells.Select
 Selection.AutoFilter
 Range(\"H9\").Select
 ActiveSheet.Range(\"$A$1:$E$20\").AutoFilter Field:=5, Criteria1:=\"0\"
 Rows(\"4:20\").Select
 Selection.Delete Shift:=xlUp
 Range(\"C21\").Select
 Selection.AutoFilter

I  considered D as the last column and column E contains the formula of counta. 

 

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Dear Douw de Beer,

 

It is an interesting way. Thanks for your sharing. I helped Mr Kim in his project before but did not think this way of solution. I recorded the macro as below:

 Cells.Select
 Selection.AutoFilter
 Range(\"H9\").Select
 ActiveSheet.Range(\"$A$1:$E$20\").AutoFilter Field:=5, Criteria1:=\"0\"
 Rows(\"4:20\").Select
 Selection.Delete Shift:=xlUp
 Range(\"C21\").Select
 Selection.AutoFilter

I  considered D as the last column and column E contains the formula of counta. 

 

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Mr Douw,

How is your query doing?

If it is going nowhere, (I hope this is not a violation of forum policies.)

I am recommending some knowledgeable persons in the forum who can help you.

Misters Man Fai Chan, Matt Mickle, Wyn Hopkins, Jan Karel Pieterse, Jamil Mohammad (haven't heard from him though for quite some time now, but he is very helpful) .. to name a few.

Good luck..

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