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TEagle's avatar
TEagle
Copper Contributor
Oct 08, 2025

Data Validation Conditional Formating

I have a shared spreadsheet where coordinators enter staff codes for particular tasks they would like them to do (it's not a timesheet, just a future planning tool). I have set up a data validation to warn them if they enter a staff code that is not in the list, however if someone leaves after their code has been entered, the validation doesn't re-check so the now-invalid code remains happily in the spreadsheet. I need the cells to highlight if the staff code is not in the list.

Does anyone know if this is possible?

Currently, I need to search for each code as someone leaves and manually remove them from the spreadsheet and then ask coordinators to re-enter new values. It would be great if it would just flag them in red when I remove them from the staffing list and coordinators can see if there is (now) an error that needs fixing.

Not sure how to attach a file as it's not 'link'able with a URL, so here's screen shots:

user interfaceformulas to calculate the total hours based on the task typeconditional formatting to highlight the table on the right, or when someone does a seazrch for one particular staff member using the box below the 1st table

 

 

2 Replies

  • This is the rule for conditional formatting in the attached sample file.

    =(B3=$A$17)*ISNA(MATCH(B3,$H$3:$H$17,0))

    This is the applies to range for conditional formatting.

    =$B$3:$B$14;$D$3:$D$14;$F$3:$F$14

    In cell A17 i've added Data Validation without a dropdown.

    In the screenshot all cells containing "July" in ranges $B$3:$B$14;$D$3:$D$14;$F$3:$F$14 are highlighted in red after "July" was removed from range H3:H17.

  • Riny_van_Eekelen's avatar
    Riny_van_Eekelen
    Platinum Contributor

    You mean something like this?

    Adjust the 'Applies to' ranges to your specific needs.

     

     

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