Forum Discussion

AUSTXCHICK's avatar
AUSTXCHICK
Copper Contributor
Jul 30, 2019
Solved

Conditional formatting for entire row based on data in one cell

I need all cells in a row to highlight a certain color if the data in one cell contains a specific word.    What I specifically want is for an entire row to turn grey if the status cell contains th...
excel
Formulas and Functions
  • ganeshsanap's avatar
    ganeshsanap
    Jul 18, 2023

    Jovi-365 Correct. This is your SharePoint list URL where you have Power Apps customized list form and where you must be storing the form data: 

     

    https://<tenantName>.sharepoint.com/sites/<siteName>/Lists/Trade Requests/Open Trade Requests.aspx

     

    Open Trade Requests is the name of your list view which is set as default view in your list.

     

    If you want to access all items/records in the list, you can try this URL:  

     

    https://<tenantName>.sharepoint.com/sites/<siteName>/Lists/Trade Requests/AllItems.aspx

     

    AllItems is the SharePoint default view created when you create a new list. It should be available for you unless someone else deleted it.

     

    If you want to set the All items view as default, open the respective view & follow steps in my answer at: How to set a view of a Microsoft List as the default view 

     

    Related documentation for list views: Create, change, or delete a view of a list or library 

    Please click Mark as Best Response & Like if my post helped you to solve your issue. This will help others to find the correct solution easily. It also closes the item. If the post was useful in other ways, please consider giving it Like.

AUSTXCHICK's avatar
AUSTXCHICK
Copper Contributor
Jul 30, 2019

If you would allow me one more question Yury Tokarev  -

 

What if, rather than the cell containing a specific word to make the row highlight, just having ANY text typed into the cell will cause the row to highlight? Is there a way to create a rule for that?

 

(It has been brought to my attention that there are occasionally circumstances when something has shipped, but the row shouldn't be highlighted. I want to instead program the rule to highlight when I type in the date it was received or the name of the person who signed for it, because there is no circumstance when that wouldn't necessitate the row being highlighted.)

 

I cannot thank you enough!

 

 

SergeiBaklan's avatar
SergeiBaklan
MVP
Jul 30, 2019

AUSTXCHICK 

Instead of 

=$D1="Shipped"

for the rule formula you may use

=LEN($D1)
  • Adikl's avatar
    Adikl
    Copper Contributor
    Dec 31, 2020
    Hi sergei,
    How can I make the cells in column I become colored only if they have no date value in them+ there is a text in column E in the same row?
    • SergeiBaklan's avatar
      SergeiBaklan
      MVP
      Jan 02, 2021

      Adikl 

      1) unmerge cells in column I

      2) apply to it conditional formatting rule with formula like

      =($I2="")*(LEN($E2)>0)

      assuming your range starts from the cell I2

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I need all cells in a row to highlight a certain color if the data in one cell contains a specific word. 

 

What I specifically want is for an entire row to turn grey if the status cell contains the word \"SHIPPED.\" I know how to make that specific cell highlight the color I want, but not the entire row of the sheet.

 

Thank you for your help!

","kudosSumWeight":8,"postTime":"2019-07-30T06:29:06.342-07:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:excel","text":"excel","time":"2016-06-21T14:08:51.129-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDI","node":{"__typename":"Tag","id":"tag:Formulas and Functions","text":"Formulas and Functions","time":"2016-06-24T14:00:56.974-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:779037_2"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":3472588},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"customFields":[],"body":"

I need all cells in a row to highlight a certain color if the data in one cell contains a specific word. 

 

What I specifically want is for an entire row to turn grey if the status cell contains the word \"SHIPPED.\" I know how to make that specific cell highlight the color I want, but not the entire row of the sheet.

 

Thank you for your help!

"},"Conversation:conversation:779037":{"__typename":"Conversation","id":"conversation:779037","solved":true,"topic":{"__ref":"ForumTopicMessage:message:779037"},"lastPostingActivityTime":"2025-04-03T09:43:50.435-07:00","lastPostTime":"2025-04-03T09:43:50.435-07:00","unreadReplyCount":132,"isSubscribed":false},"ModerationData:moderation_data:779037":{"__typename":"ModerationData","id":"moderation_data:779037","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:779037_2":{"__typename":"Revision","id":"revision:779037_2","lastEditTime":"2023-11-09T11:09:47.006-08:00"},"ForumReplyMessage:message:780039":{"__typename":"ForumReplyMessage","id":"message:780039","conversation":{"__ref":"Conversation:conversation:779037"},"author":{"__ref":"User:user:521"},"revisionNum":1,"uid":780039,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"subject":"Re: Conditional formatting for entire row based on data in one cell","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:780039"},"parent":{"__ref":"ForumReplyMessage:message:779601"},"body":"

AUSTXCHICK 

\n

Instead of 

\n
=$D1=\"Shipped\"
\n

for the rule formula you may use

\n
=LEN($D1)
","body@stringLength":"427","rawBody":"

 

\n

Instead of 

\n=$D1=\"Shipped\"\n

for the rule formula you may use

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Hello

 

Assuming that D is the column containing the status cells, and you wish to apply conditional formatting to rows 1:50, here are the steps:

 

1.  Select any cell in row 1

2. Go to 'Conditional Formatting>New Rule>Use a formula to determine which cells to format'

3. In the formula field paste =$D1=\"Shipped\", set the required format and click 'OK'

4. Go to 'Conditional Formatting>Manage Rules' and locate the rule you have just created

5. In the field 'Applies to' paste '=$1:$50', or just select the required rows, starting from row 1, then click 'OK'.

 

If you type the word 'SHIPPED' in any cell of the column D (rows 1 to 50), the entire row will be conditionally formatted

 

Hope this helps

Yury

 

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Hello

 

Assuming that D is the column containing the status cells, and you wish to apply conditional formatting to rows 1:50, here are the steps:

 

1.  Select any cell in row 1

2. Go to 'Conditional Formatting>New Rule>Use a formula to determine which cells to format'

3. In the formula field paste =$D1=\"Shipped\", set the required format and click 'OK'

4. Go to 'Conditional Formatting>Manage Rules' and locate the rule you have just created

5. In the field 'Applies to' paste '=$1:$50', or just select the required rows, starting from row 1, then click 'OK'.

 

If you type the word 'SHIPPED' in any cell of the column D (rows 1 to 50), the entire row will be conditionally formatted

 

Hope this helps

Yury

 

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If you would allow me one more question Yury Tokarev  -

 

What if, rather than the cell containing a specific word to make the row highlight, just having ANY text typed into the cell will cause the row to highlight? Is there a way to create a rule for that?

 

(It has been brought to my attention that there are occasionally circumstances when something has shipped, but the row shouldn't be highlighted. I want to instead program the rule to highlight when I type in the date it was received or the name of the person who signed for it, because there is no circumstance when that wouldn't necessitate the row being highlighted.)

 

I cannot thank you enough!

 

 

","body@stringLength":"939","rawBody":"

If you would allow me one more question   -

 

What if, rather than the cell containing a specific word to make the row highlight, just having ANY text typed into the cell will cause the row to highlight? Is there a way to create a rule for that?

 

(It has been brought to my attention that there are occasionally circumstances when something has shipped, but the row shouldn't be highlighted. I want to instead program the rule to highlight when I type in the date it was received or the name of the person who signed for it, because there is no circumstance when that wouldn't necessitate the row being highlighted.)

 

I cannot thank you enough!

 

 

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How can I make the cells in column I become colored only if they have no date value in them+ there is a text in column E in the same row?","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"149","kudosSumWeight":0,"postTime":"2020-12-31T00:22:33.564-08:00","lastPublishTime":"2020-12-31T00:22:33.564-08:00","metrics":{"__typename":"MessageMetrics","views":2833986},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:779037/message:2024034","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCwyMDI2NDg3LDIwMjY0ODc","node":{"__ref":"ForumReplyMessage:message:2026487"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[{"__typename":"AttachmentEdge","cursor":"MjUuMXwyLjF8b3w1fF9OVl98MQ","node":{"__ref":"Attachment:{\"id\":\"attachment:message2024034AttachmentNumber1\",\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/attachments/gxcuf89792/ExcelGeneral/84756/1/IMG_20201231_101948.jpg\"}"}}],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:2026487":{"__typename":"ModerationData","id":"moderation_data:2026487","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:2026487":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:521"},"id":"message:2026487","revisionNum":1,"uid":2026487,"depth":5,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:2024034"},"conversation":{"__ref":"Conversation:conversation:779037"},"subject":"Re: Conditional formatting for entire row based on data in one cell","moderationData":{"__ref":"ModerationData:moderation_data:2026487"},"body":"

Adikl 

\n

1) unmerge cells in column I

\n

2) apply to it conditional formatting rule with formula like

\n
=($I2=\"\")*(LEN($E2)>0)
\n

assuming your range starts from the cell I2

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