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LifeSupportAlliance
Copper Contributor
Jul 11, 2021
Solved

blocking negative numbers

I am operating on a desktop with windows 10 pro and office 365 business premium. I have created a simple excel spreadsheet forgas mileage calculations.  In column B there are an ascending succession of numbers (the auto mileage).  I have used a formula in column D to indicate, for example: in D-3 the difference between B-3 and B-2. (miles traveled since last entry)

I have formulated the entire column to do this.  The formula works great, with the small exception that when the spreadsheet is filled through row 3, it then displays in D-4 the difference between B-3 and B-4 (which is empty), thereby displaying a negative number equal to the value in B-3.  It seems as though there would be a simple solution to block the display of the negative number until such time as a value is in place at both locations that the sum is dependent upon.  I haven't been able to find it.  Can someone help me?

excel
Formulas and Functions
office 365
training

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    • LifeSupportAlliance's avatar
      LifeSupportAlliance
      Copper Contributor
      Jul 12, 2021

      Twifoo Thank you for your input.  I assume I replace my current formula with the one you provided. I am learning by the seat of my pants, but I would like to understand what I am doing. Can you break down the formula for me?

      • Twifoo's avatar
        Twifoo
        Silver Contributor
        Jul 13, 2021
        I assume your Column headers are in Row 1. The N function ensures that the cell directly above the current Row in Column B is converted to a number. In this case, if the header for Column B is in B1, and it is text, N converts it to 0.

        The MAX function ensures that the difference that results, when B1 is subtracted from B2, will never be a negative number and the lowest it can be will be 0. Stated differently, MAX returns the maximum number between the difference (whether positive or negative) and 0.

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I am operating on a desktop with windows 10 pro and office 365 business premium. I have created a simple excel spreadsheet forgas mileage calculations.  In column B there are an ascending succession of numbers (the auto mileage).  I have used a formula in column D to indicate, for example: in D-3 the difference between B-3 and B-2. (miles traveled since last entry)

I have formulated the entire column to do this.  The formula works great, with the small exception that when the spreadsheet is filled through row 3, it then displays in D-4 the difference between B-3 and B-4 (which is empty), thereby displaying a negative number equal to the value in B-3.  It seems as though there would be a simple solution to block the display of the negative number until such time as a value is in place at both locations that the sum is dependent upon.  I haven't been able to find it.  Can someone help me?

","body@stringLength":"942","rawBody":"

I am operating on a desktop with windows 10 pro and office 365 business premium. I have created a simple excel spreadsheet forgas mileage calculations.  In column B there are an ascending succession of numbers (the auto mileage).  I have used a formula in column D to indicate, for example: in D-3 the difference between B-3 and B-2. (miles traveled since last entry)

I have formulated the entire column to do this.  The formula works great, with the small exception that when the spreadsheet is filled through row 3, it then displays in D-4 the difference between B-3 and B-4 (which is empty), thereby displaying a negative number equal to the value in B-3.  It seems as though there would be a simple solution to block the display of the negative number until such time as a value is in place at both locations that the sum is dependent upon.  I haven't been able to find it.  Can someone help me?

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blocking negative numbers","moderationData":{"__ref":"ModerationData:moderation_data:2535628"},"body":"

LifeSupportAlliance 

Enter this formula in D2, and copy down rows: 

=MAX(B2-N(B1),0)
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Twifoo Thank you for your input.  I assume I replace my current formula with the one you provided. I am learning by the seat of my pants, but I would like to understand what I am doing. Can you break down the formula for me?

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The MAX function ensures that the difference that results, when B1 is subtracted from B2, will never be a negative number and the lowest it can be will be 0. 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