Forum Discussion

rmmwilg's avatar
rmmwilg
Brass Contributor
Jun 20, 2019
Solved

Auto select drop down menu item based on a cell value

Hi all,   Is there a way to populate or auto-select a drop-down menu item in one cell based on another cell's value? eg. The difference between two other cells is a positive value, so I would like...
excel
Macros and VBA
office 365
  • Riny_van_Eekelen's avatar
    Riny_van_Eekelen
    Apr 07, 2020

    jitterbug888 

    I suggest you start from scratch. In version 3, delete the formulae at the bottom of the data table (rows 10 to 42). These cause Excel to see 33 records with a blank date. Hence, it adds a blank year (the check box without a year number) to the filter window.

     

    Now convert your data table (Ctrl-T) into a so-called structured table. If you now enter a new date in column E, the table will automatically expand and copy down the formulae from the previous row.

     

    Then, change the data source for the PT to this table, called "Table2" in the attached example. It will also avoid blanks. Referring column A:H is okay as well, but then you'll end up with the blanks that need to be filtered out.

     

rmmwilg's avatar
rmmwilg
Brass Contributor
Jun 21, 2019

Twifoo 

 

Hi there,

 

Yes, see attached. 

When the amount in column H (CNTRCTL) is positive, I would like the drop-down menu in that same row, adjacent cell to auto select as 'PD PROJ', when negative, as 'CR BIDLN'. This is a payroll help sheet for pilots. The totals in column H are derived from the difference (if there is one) between the associated, row amounts in columns F & G.

Twifoo's avatar
Twifoo
Silver Contributor
Jun 22, 2019

rmmwilg 

In the attached file, the formula in the source box of the drop-down list in I9 is: 

=IF(((H9="")+(H9=0))*(I9=""),Codes,IF((H9>0)*(I9=""),PosCode,IF((H9<0)*(I9=""),NegCode,"")))

Note the following defined names therein: 

NameFormula
Codes=Sheet1!$A$2:$A$14
NegCode=Sheet1!$A$4
PosCode=Sheet1!$A$9
  • rmmwilg's avatar
    rmmwilg
    Brass Contributor
    Jun 22, 2019

    Twifoo 

     

    Thanks for the work on this; however, I can't get it to work. I also noticed that the drop-down menu seems to now be locked; ie. once a selection is made, it can't be changed. Great tip though on keeping all the entries on a separate sheet!

    • Twifoo's avatar
      Twifoo
      Silver Contributor
      Jun 22, 2019
      What do you mean by “can’t get it to work”? Is the drop-down list not returning the results you expected? I deliberately precluded selecting another item when one has already been selected.
      • rmmwilg's avatar
        rmmwilg
        Brass Contributor
        Jun 22, 2019
        Also, presumably, the coding would prevent a different, manual drop-down menu selection as long as there are values in F9 and G( cells forcing it to make thees pre-determined selections? That would be fine

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The difference between two other cells is a positive value, so I would like...","body@stringLength":"339","rawBody":"

Hi all,

 

Is there a way to populate or auto-select a drop-down menu item in one cell based on another cell's value?

eg. The difference between two other cells is a positive value, so I would like the drop down menu in another cell to select one value, or a different one if the difference is a negative value

","kudosSumWeight":0,"postTime":"2019-06-19T17:23:06.451-07:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:excel","text":"excel","time":"2016-06-21T14:08:51.129-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDI","node":{"__typename":"Tag","id":"tag:Macros and VBA","text":"Macros and VBA","time":"2016-06-24T14:00:56.974-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDM","node":{"__typename":"Tag","id":"tag:office 365","text":"office 365","time":"2016-06-27T01:27:02.990-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:709057_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":39948},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"customFields":[]},"Conversation:conversation:709057":{"__typename":"Conversation","id":"conversation:709057","solved":true,"topic":{"__ref":"ForumTopicMessage:message:709057"},"lastPostingActivityTime":"2019-06-23T13:48:09.951-07:00","lastPostTime":"2019-06-23T13:48:09.951-07:00","unreadReplyCount":15,"isSubscribed":false},"ModerationData:moderation_data:709057":{"__typename":"ModerationData","id":"moderation_data:709057","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:709057_1":{"__typename":"Revision","id":"revision:709057_1","lastEditTime":"2019-06-19T17:23:06.451-07:00"},"AcceptedSolutionMessage:message:715088":{"__typename":"AcceptedSolutionMessage","id":"message:715088","conversation":{"__ref":"Conversation:conversation:709057"},"author":{"__ref":"User:user:280482"},"revisionNum":1,"uid":715088,"depth":5,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:714619"},"subject":"Re: Auto select drop down menu item based on a cell value","moderationData":{"__ref":"ModerationData:moderation_data:715088"},"body":"

rmmwilg 

In the attached file, the formula in the source box of the drop-down list in I9 is: 

=IF(((H9=\"\")+(H9=0))*(I9=\"\"),Codes,IF((H9>0)*(I9=\"\"),PosCode,IF((H9<0)*(I9=\"\"),NegCode,\"\")))

Note the following defined names therein: 

NameFormula
Codes=Sheet1!$A$2:$A$14
NegCode=Sheet1!$A$4
PosCode=Sheet1!$A$9
","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":200})@stringLength":"219","postTime":"2019-06-21T22:00:12.096-07:00","lastPublishTime":"2019-06-21T22:00:12.096-07:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"AttachmentEdge","cursor":"MjUuMXwyLjF8b3w1fF9OVl98MQ","node":{"__ref":"Attachment:{\"id\":\"attachment:message715088AttachmentNumber1\",\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/attachments/gxcuf89792/ExcelGeneral/33284/1/Pay%20Spreadsheet%20(RMM)_2v1.0.xlsm\"}"}}]},"solution":true,"metrics":{"__typename":"MessageMetrics","views":39805},"placeholder":false,"originalMessageForPlaceholder":null,"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"isEscalated":null,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:709057/message:715088","readOnly":false,"editFrozen":false,"body@stringLength":"690","rawBody":"

 

In the attached file, the formula in the source box of the drop-down list in I9 is: 

=IF(((H9=\"\")+(H9=0))*(I9=\"\"),Codes,IF((H9>0)*(I9=\"\"),PosCode,IF((H9<0)*(I9=\"\"),NegCode,\"\")))

Note the following defined names therein: 

NameFormula
Codes=Sheet1!$A$2:$A$14
NegCode=Sheet1!$A$4
PosCode=Sheet1!$A$9
","kudosSumWeight":1,"repliesCount":7,"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:715088_1"},"latestVersion":null,"visibilityScope":"PUBLIC","messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"customFields":[],"replies":{"__typename":"MessageConnection","edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwxMHwxMzI6MHxpbnQsNzE1MzU3LDcxNTM1Nw","node":{"__ref":"ForumReplyMessage:message:715357"}}],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"CachedAsset:theme:customTheme1-1745484441894":{"__typename":"CachedAsset","id":"theme:customTheme1-1745484441894","value":{"id":"customTheme1","animation":{"fast":"150ms","normal":"250ms","slow":"500ms","slowest":"750ms","function":"cubic-bezier(0.07, 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Twifoo 

 

Hi there,

 

Yes, see attached. 

When the amount in column H (CNTRCTL) is positive, I would like the drop-down menu in that same row, adjacent cell to auto select as 'PD PROJ', when negative, as 'CR BIDLN'. This is a payroll help sheet for pilots. The totals in column H are derived from the difference (if there is one) between the associated, row amounts in columns F & G.

","body@stringLength":"631","rawBody":"

 

 

Hi there,

 

Yes, see attached. 

When the amount in column H (CNTRCTL) is positive, I would like the drop-down menu in that same row, adjacent cell to auto select as 'PD PROJ', when negative, as 'CR BIDLN'. This is a payroll help sheet for pilots. The totals in column H are derived from the difference (if there is one) between the associated, row amounts in columns F & G.

","isEscalated":null,"postTime":"2019-06-21T14:45:41.212-07:00","parent":{"__ref":"ForumReplyMessage:message:712673"},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[{"__typename":"AttachmentEdge","cursor":"MjUuMXwyLjF8b3w1fF9OVl98MQ","node":{"__ref":"Attachment:{\"id\":\"attachment:message714619AttachmentNumber1\",\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/attachments/gxcuf89792/ExcelGeneral/33281/1/Pay%20Spreadsheet%20(RMM)_2.xlsm\"}"}}],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"repliesCount":8},"ModerationData:moderation_data:715088":{"__typename":"ModerationData","id":"moderation_data:715088","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Attachment:{\"id\":\"attachment:message715088AttachmentNumber1\",\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/attachments/gxcuf89792/ExcelGeneral/33284/1/Pay%20Spreadsheet%20(RMM)_2v1.0.xlsm\"}":{"__typename":"Attachment","id":"attachment:message715088AttachmentNumber1","filename":"Pay Spreadsheet (RMM)_2v1.0.xlsm","filesize":24085,"contentType":"application/vnd.ms-excel.sheet.macroEnabled.12","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/attachments/gxcuf89792/ExcelGeneral/33284/1/Pay%20Spreadsheet%20(RMM)_2v1.0.xlsm"},"Rank:rank:32":{"__typename":"Rank","id":"rank:32","position":13,"name":"Silver Contributor","color":"333333","icon":null,"rankStyle":"TEXT"},"ModerationData:moderation_data:714619":{"__typename":"ModerationData","id":"moderation_data:714619","status":"APPROVED","rejectReason":null},"ModerationData:moderation_data:712673":{"__typename":"ModerationData","id":"moderation_data:712673","status":"APPROVED","rejectReason":null},"ModerationData:moderation_data:712637":{"__typename":"ModerationData","id":"moderation_data:712637","status":"APPROVED","rejectReason":null},"ModerationData:moderation_data:709504":{"__typename":"ModerationData","id":"moderation_data:709504","status":"APPROVED","rejectReason":null},"ForumReplyMessage:message:709504":{"__typename":"ForumReplyMessage","id":"message:709504","revisionNum":1,"uid":709504,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"conversation":{"__ref":"Conversation:conversation:709057"},"subject":"Re: Auto select drop down menu item based on a cell value","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:709504"},"body":"If you’re referring to alternative lists, you may enter a formula similar to this in the source box:
=IF(A2>0,
List1,
List2)","body@stringLength":"142","rawBody":"If you’re referring to alternative lists, you may enter a formula similar to this in the source box:
=IF(A2>0,
List1,
List2)","author":{"__ref":"User:user:280482"},"isEscalated":null,"postTime":"2019-06-19T22:59:16.802-07:00"},"ForumReplyMessage:message:712637":{"__typename":"ForumReplyMessage","id":"message:712637","revisionNum":1,"uid":712637,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"conversation":{"__ref":"Conversation:conversation:709057"},"subject":"Re: Auto select drop down menu item based on a cell value","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:712637"},"body":"Not sure if I follow you Twifoo. What I have is a drop-down menu in one cell, that is necessary so that the user can make other selections, but within the selections available in that drop-down menu, under certain conditions, it would make things a lot more user friendly, if the drop-down menu would auto-select two of its items if the value of another cell were positive or negative.","body@stringLength":"385","rawBody":"Not sure if I follow you Twifoo. What I have is a drop-down menu in one cell, that is necessary so that the user can make other selections, but within the selections available in that drop-down menu, under certain conditions, it would make things a lot more user friendly, if the drop-down menu would auto-select two of its items if the value of another cell were positive or negative.","author":{"__ref":"User:user:363380"},"isEscalated":null,"postTime":"2019-06-20T20:50:19.908-07:00","parent":{"__ref":"ForumReplyMessage:message:709504"}},"ForumReplyMessage:message:712673":{"__typename":"ForumReplyMessage","id":"message:712673","revisionNum":1,"uid":712673,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"conversation":{"__ref":"Conversation:conversation:709057"},"subject":"Re: Auto select drop down menu item based on a cell value","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:712673"},"body":"Can you please attach a sample file to illustrate what you want to achieve?","body@stringLength":"75","rawBody":"Can you please attach a sample file to illustrate what you want to achieve?","author":{"__ref":"User:user:280482"},"isEscalated":null,"postTime":"2019-06-20T21:44:11.320-07:00","parent":{"__ref":"ForumReplyMessage:message:712637"}},"Revision:revision:715088_1":{"__typename":"Revision","id":"revision:715088_1","lastEditTime":"2019-06-21T22:00:12.096-07:00"},"QueryVariables:ReplyList:message:715088:1":{"__typename":"QueryVariables","id":"ReplyList:message:715088:1","value":{"id":"message:715088","first":10,"sorts":{"postTime":{"direction":"DESC"}},"repliesFirst":3,"repliesFirstDepthThree":1,"repliesSorts":{"postTime":{"direction":"DESC"}},"useAvatar":true,"useAuthorLogin":true,"useAuthorRank":true,"useBody":true,"useKudosCount":true,"useTimeToRead":false,"useMedia":false,"useReadOnlyIcon":false,"useRepliesCount":true,"useSearchSnippet":false,"useAcceptedSolutionButton":true,"useSolvedBadge":false,"useAttachments":false,"attachmentsFirst":5,"useTags":false,"useNodeAncestors":false,"useUserHoverCard":false,"useNodeHoverCard":false,"useModerationStatus":true,"usePreviewSubjectModal":false,"useMessageStatus":true}},"CachedAsset:text:en_US-shared/client/components/users/UserAvatar-1745505309826":{"__typename":"CachedAsset","id":"text:en_US-shared/client/components/users/UserAvatar-1745505309826","value":{"altText":"{login}'s 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(RMM)_2.xlsm","filesize":22844,"contentType":"application/octet-stream","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/attachments/gxcuf89792/ExcelGeneral/33281/1/Pay%20Spreadsheet%20(RMM)_2.xlsm"},"ModerationData:moderation_data:715357":{"__typename":"ModerationData","id":"moderation_data:715357","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:715357":{"__typename":"ForumReplyMessage","uid":715357,"id":"message:715357","revisionNum":1,"author":{"__ref":"User:user:363380"},"readOnly":false,"repliesCount":6,"depth":6,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"AcceptedSolutionMessage:message:715088"},"conversation":{"__ref":"Conversation:conversation:709057"},"subject":"Re: Auto select drop down menu item based on a cell value","moderationData":{"__ref":"ModerationData:moderation_data:715357"},"body":"

Twifoo 

 

Thanks for the work on this; however, I can't get it to work. I also noticed that the drop-down menu seems to now be locked; ie. once a selection is made, it can't be changed. Great tip though on keeping all the entries on a separate sheet!

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Is the drop-down list not returning the results you expected? I deliberately precluded selecting another item when one has already been selected.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"189","kudosSumWeight":0,"postTime":"2019-06-22T10:39:01.717-07:00","lastPublishTime":"2019-06-22T10:39:50.495-07:00","metrics":{"__typename":"MessageMetrics","views":39368},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:709057/message:715390","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":true,"endCursor":"MjUuMXwyLjF8aXwxfDEzMjowfGludCw3MTU0MDIsNzE1NDAy","hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwxfDEzMjowfGludCw3MTU0MDIsNzE1NDAy","node":{"__ref":"ForumReplyMessage:message:715402"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:715402":{"__typename":"ModerationData","id":"moderation_data:715402","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:715402":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:363380"},"id":"message:715402","revisionNum":1,"uid":715402,"depth":8,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:715390"},"conversation":{"__ref":"Conversation:conversation:709057"},"subject":"Re: Auto select drop down menu item based on a cell value","moderationData":{"__ref":"ModerationData:moderation_data:715402"},"body":"Also, presumably, the coding would prevent a different, manual drop-down menu selection as long as there are values in F9 and G( cells forcing it to make thees pre-determined selections? That would be fine","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"repliesCount":3,"postTime":"2019-06-22T10:47:41.054-07:00","lastPublishTime":"2019-06-22T10:47:41.054-07:00","metrics":{"__typename":"MessageMetrics","views":39360},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:709057/message:715402","customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"CachedAsset:text:en_US-components/tags/TagView/TagViewChip-1745505309826":{"__typename":"CachedAsset","id":"text:en_US-components/tags/TagView/TagViewChip-1745505309826","value":{"tagLabelName":"Tag name {tagName}"},"localOverride":false},"CachedAsset:text:en_US-components/attachments/AttachmentView/AttachmentViewChip-1745505309826":{"__typename":"CachedAsset","id":"text:en_US-components/attachments/AttachmentView/AttachmentViewChip-1745505309826","value":{"errorTitle":"Failed!","previewFile":"Preview File","downloadFile":"Download File {name}","removeFile":"Remove File {name}","errorBadExtension":"This file does not have a valid extension. \"{extensions}\" are the valid extensions.","errorFileEmpty":"This file is empty or does not exist.","errorTooLarge":"The maximum file size is: {maxFileSize}.","errorTooMany":"Too many attachments. 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