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Paul_Tackenberg's avatar
Paul_Tackenberg
Copper Contributor
Apr 17, 2024

Another Formatting Question for Sequence of Table Numbers in Excel

I have one more thing I'm trying to reformat in excel. I seriously doubt this one can be done, but it's worth a shot. I have a file of statistical tables with a tab in front of it with table numbers ...
excel
NikolinoDE's avatar
NikolinoDE
Gold Contributor
Apr 22, 2024

Paul_Tackenberg 

You can achieve this using Excel formulas and a helper column. Here's a step-by-step guide:

1. Sequential Numbering: First, we need to create a sequential numbering for the table numbers. If your original table numbers are in column A, starting from row 2, you can use the following formula in cell B2:

=IF(A2<>A1, "Table " & COUNTIF(A$2:A2, A2), "")

Drag this formula down for all the rows containing table numbers.

2. Handling Duplicate Numbers: Since you mentioned that if a table title runs to two rows, it gives the same table number on each of the lines, we need to adjust the formula slightly. Modify the formula in cell B2 to the following:

=IF(A2<>A1, "Table " & COUNTIF(A$2:A2, A2), IF(A2=A1, "Table " & COUNTIF($A$2:A2, A2)-1, ""))

This formula checks if the current table number is the same as the previous one. If it is, it subtracts 1 from the count to account for the duplicate.

3. Result: Now, column B should contain sequential table numbers like "Table 1", "Table 2", etc., even if there are duplicates due to multi-line table titles.

4. Optional: Clean Up: You can hide column A if you do not want to display the original table numbers.

This approach leverages Excel formulas to dynamically generate sequential table numbers, handling duplicates caused by multi-line table titles.

 

The formulas provided assume that your table numbers are listed in a single column (column A) and that each row corresponds to a table. The formulas generate sequential table numbers based on the order of appearance of each unique table number in column A.

If you have multiple tables listed in different columns or if the table numbers are scattered throughout the worksheet, you may need to adjust the formulas accordingly. However, if all your table numbers are listed in a single column (such as column A), the formulas provided will cover all the tables in that column. The text, steps and formulas were created with the help of AI.

 

My answers are voluntary and without guarantee!

 

Hope this will help you.

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