Forum Discussion
Add data to email
Can you do a screen capture, or image capture of the parts of the screen (the spreadsheet) that you need?
In other words, do you have to send these numbers as text or numbers that the recipients can copy and paste themselves elsewhere? Or would it be just as effective if you sent a picture of the areas of the spreadsheet in question?
If a simple screen capture would work, here's one resource that apparently tells you how to do so, whether with a Mac or a PC
https://www.techsmith.com/blog/how-to-capture-screen-images/
"In other words, do you have to send these numbers as text or numbers that the recipients can copy and paste themselves elsewhere?"
No, the data would be just be text to populate an email. The email would go to a logistics dept that would set items up for shipping.
I'd set up a simple spreadsheet that would include each data point needed.This is a sample email:
"A {thingy} been ordered under [Data A] ([Data B])
Please transfer (1) {thingy} into stockFedex return label [Data C]_[Data A]_[Data D]_#[Data B].pdf has been attached
Ops,
Please expedite [Data D] once the transfer order is received and print ticket to the warehouse."
Do you need more info? Thank you for the reply.music_traveler I recommend looking at this youtube video. The author does a great job and shares a macro that I think is very useful and might help you. Basically he creates the mail merge features of Word in Excel macro, which give much more flexibility. Let me know what you think.
https://www.youtube.com/watch?v=URF3ikW0Svc
What you describe could be done with Word's MailMerge, creating a Word doc, using Excel as the data source, and then you simply send the Word doc as an email attachment.
It's also possible, I would suppose, that there are utilities out there that would facilitate a mail merge type of process directly into an email. I'd have to research that on the internet, but you can also do that if the Word MailMerge would be too cumbersome.
