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Christian_ORBIS's avatar
Christian_ORBIS
Copper Contributor
Jul 03, 2023

Licensing question regarding PowerApps for external users

Hello , I have a question for the following scenario where I do not find an answer in the licensing guides: We are implementing a Dynamics Sales project where we set up the quoting process in Dynam...
Pricing & Licensing
blakecheek's avatar
blakecheek
Iron Contributor
Jul 14, 2023

Hey Christian_ORBIS 

 

If you're sharing an application with users outside of your AAD, first add them as a guest to tenant and then license that guest identity appropriately.  Basically you invite them in as a guest and you pay for their license.

Addendum: With model driven apps it is necessary for the app user to have an identity as is noted in this bullet point.  Take it for what you will:

  • The user must exist as a user within the environment. It isn't enough to only be a Microsoft 365 user. This is because all users in an environment are accounted for and described within tables in the environment.

 

There's a big difference in how licenses are handled with Per App and Per User, though.  With Per User licenses, you will be able to assign those directly to the guest identity.  Per App licenses do not get assigned in such a manner which tends to confuse a lot of people.  Those are allocated to the environment and the app must be configured to allow Per App passes.

 

Share a model-driven app using Power Apps - Power Apps | Microsoft Learn

 

 

 

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