Microsoft strives to deliver utmost value to our customers through modern, optimized, secure solutions in this newly evolved world focused on digital transformation. As part of this evolution of Microsoft 365 solutions, we will be retiring SharePoint Alerts and believe Microsoft 365 customers will be better served by modern notification solutions based upon the Power Automate platform or SharePoint Rules.
Timeline
|
Date |
Action |
|
From July 2025 |
The creation of new SharePoint Alerts will be gradually turned off for newly onboarding tenants. |
|
From October 2025 |
The SharePoint Alert expiration feature will be gradually activated. Once activated, any SharePoint Alert will have a validity of 30 days starting from its first run, then it will expire. Users can self-service re-enable expired SharePoint Alerts and extend their expiration for another 30 days. Re-enabling and extending SharePoint Alerts can be done by using the “Manage my alerts” list/library menu item, opening the SharePoint Alert to update, extending its expiration date and clicking OK. |
|
From January 2026 |
The creation of new SharePoint Alerts will be gradually turned off for all tenants. |
|
From July 2026 |
Microsoft will remove the ability to use SharePoint Alerts; existing SharePoint Alerts cannot be extended anymore and will not work anymore. |
Call to Action Guidance
Update user training content and helpdesk
It’s recommended to update your user training content and prepare your help desk to support your organization with this retirement. SharePoint Alerts users will be notified of this feature retirement via banners in both the relevant SharePoint Online page and Alert emails and users can self-service extend the alerts they deem required.
The option to create new Alerts will be blocked (from July 2025, for new tenants, from September 2025, for existing tenants). Users trying to create a new Alert will not be able to save the Alert plus they’ll see a banner to make them aware of the SharePoint Alerts feature is retiring.
As of October 2025, users will see an option to extend the expiration of their existing SharePoint Alerts plus they’ll see a banner to make them aware of the SharePoint Alerts feature is retiring.
When a user receives a SharePoint Alert email as of October 2025, the email will also contain a banner clarifying the SharePoint Alert feature is retiring plus the email will show when the SharePoint Alert that triggered this email will expire. The date shown is a UTC date. Users can proactively extend their SharePoint Alerts, or in case a SharePoint Alert did expire re-enable and extend it. The maximum validity of a SharePoint Alert extension is 30 days.
Microsoft 365 Assessment tool
To understand if your organization is using SharePoint Alerts or begin planning migration to Power Automate or SharePoint Rules, we recommend that customers run the Microsoft 365 Assessment tool to scan their tenants for SharePoint Alerts usage. Using the Power BI Alerts Report generated by the scanner tool, you can see all the SharePoint Alerts defined in the tenant, filterable by site collection and web.
Power Automate reference samples
The recommendation is to user Power Automate with SharePoint Online for modern notification scenarios. To help you with the transition to Power Automate the following set of Power Automate templates can be used by either browsing https://make.powerautomate.com/templates and searching for the template name or alternatively using the links. Template names and links are in the table below.
|
Classic Alerts scenario |
Templates for Lists |
Templates for Libraries |
|
Changes to an item |
Send an email when a SharePoint list item or file is updated | |
|
Anything changes |
Implement this by combining the "Changes to an item" and "Item created" scenario templates | |
|
Someone else changes an item |
Send an email for changes by others to a SharePoint list item or file | |
|
Someone else changes an item created by me |
Send an email for changes to a SharePoint list item or file created by me | |
|
Item created | ||
How do I get help
You can use the following services and partner programs to help with your migration from SharePoint Alerts:
- Help on Microsoft 365 Assessment tool: Open a support ticket
Microsoft
