MicrosoftCan you provide a gap analysis across SharePoint Rules and SharePoint Alerts, so your customers are aware of options, limitations, etc.? There are a lot of gaps between the two, so not something we can use as a like for like replacement.
Building flows (Power Automate) is not a viable option at all as general users aren't across building flows. Also, the flows will all end up in our default Power Platform environment with no governance, visibility, etc. and more than likely be running under the account of the person that created the flow, which is not great.
For some context, I've just finished running a script across our tenant (will run the SharePoint Assessment tool to compare results) and can see SharePoint Alerts configured across more than 18,000 unique sites comprising of more than 20,000 unique users, so this is a major impact for us (and many of your other customers).
Is there anything on the immediate roadmap to close the gap between SharePoint Rules and SharePoint Alerts? I know that there is a need to retire some of the older "classic" features, but there really needs to be a viable replacement, and ideally, a way to automate the migration process.
Note that we're just unpacking the impact on our company with the retirement of Project for the web and the gaps in Planner, etc. There are also some key issues with Planner around the comment's functionality, etc. but that's another story.
MicrosoftWe're investigating the permission requirements and will provide Power Automate samples and guidance that will help with this transition. Regarding the default environment, this is a known issue that's being worked on.
I had chat with Copilot about all of this and this is what your Copilot suggests.
As someone who creates educational content and tutorials for the SharePoint community, I want to respectfully raise a concern about the timing and support surrounding the retirement of SharePoint Alerts.
The announcement was made without the availability of Power Automate templates, migration tools, or detailed guidance—resources that are essential for helping users transition smoothly. This has left many in the community, especially non-technical users, without a clear path forward.
While I understand the strategic direction toward modern tools like Power Automate and SharePoint Rules, the transition has been made significantly more difficult by this lack of readiness.
To support the broader community of users and educators, I respectfully urge Microsoft to:
This change affects a wide range of users, from enterprise admins to everyday collaborators. Timely support and transparency from Microsoft would go a long way in ensuring a smooth and successful transition.
Thank you for your attention to this important matter.
BertJansen Thanks for your reply. Unfortunately, I don't see Power Automate as a viable option at all for this for a multitude of reasons, even with templates from Microsoft. What are the plans to align SharePoint Rules with SharePoint Alerts?
