Term GUID showing in sharepoint list filter
I'm adding metadata to a sharepoint list via power automate. From testing and other posts, below is the fomat that I have found to work to add the term to the list. Issue is, when I filter the list, I get the Location + its term. It appears that the metadata is being added to the list properly. Am I passing the wrong string in power automate or any ideas on why the guid is showing in the filter?Change Managed Metadata term of site column without loosing data
Years ago I created a Content Type "Order Document" that I am publishing via the Content Type hub to thousands of SharePoint pages. The content type is highly used by many users. Especially a site column called "DocumentKind" that is a managed metadata field (Term store). So thousands of our documents have a "DocumentKind" attached and over the years we got more and more document kinds in the term store. We now did a lot of cleaning and want to change the structure a little, to make life easier for our users. My site column "DocumentKind" had this term selected: You can see that users have a big hierarchy of "Terms" they could choose. This is not so easy and for this reason we simplified the whole concept for the future. We moved the most important terms to a new Term called "DocumentType". The other terms should not be used anymore and also can get lost (we dont care) But I am now afraid to change the site column like this: In the moment I do this, users will only be able to select Document types from the term "DocumentTypes", but not terms of the rest of the hierarchy. This is wanted. But what about the thousands of docs that have already terms attached? - Will terms that we did not move to "DocumentTypes" stay in the site column? I dont care to much. - But more important: Will terms that we moved to "DocumentTypes" still stay attached to all the documents, even though I am changing the hierarchy level of the site column? I am afraid to publish this content type, because I am afraid to loose the metadata. Can I safely do this?
How to implement a pseudo dictionary of internally-used terms and expressions
Hello all, I would like to create a pseudo dictionary of all terms and expressions used internally along the same lines as the functionality implemented by SharePoint's Acronym feature. Instead of acronyms, I would like users to be able to search for terms and expressions like "service file", "presenting needs", etc ... and have SharePoint\Search produce an internally-used definition for each term\expression being searched along with a link to an external reference (eg, a term commonly used in our industry, etc). This would go a long way towards assisting new employees when they join the organisation and also provide a single version of the truth to everyone. As such, I was wondering what everyone's thoughts were about the best way(s) to implement the above requirement using either in-built SharePoint features and\or custom sites\pages. Many thanks in advance.
Build a reusable term store hierarchy
We want to build our term store to represent how our folder structure is been managed. Currently our folder structure inside the main document library has the following hierarchy :- 1) HR Dept - General Document * External * Internal - Policies * External * Internal * Private 2) IT - General Document * Outlook * SharePoint * Admin * Development * Office 365 - Policies * Private Now i want to create our term store to represent the above hierarchy, so for example when users upload a document inside "IT >> General Document >> Outlook" folder, to select the term as follow, as so on..:- Also when users want to know all the documents which are "Private" (added under a folder named Private), they can do so, by filtering the documents using the "Private" term, which should get all the documents which are Private under any department. But i face the following issue, is that i am unable to reuse the shared terms more than once inside the same term set. For example i created a term set which represent the shared terms (i name it Template), as follow:- But i am unable to reuse the Template's terms more than once, for example as shown in the above picture, if i want to reuse the terms named "Private" and "Public" under the "IT" and "HR" terms, I will get this error:- So can any one advice on this issue? as i mentioned i want to reuse the same term inside different departments, so users can filter the documents based on the term, such as getting all the documents which are private under all the department. now if i create 2 terms named "Private" and add them inside 2 departments, then i will not be able to filter the documents under different departments using the same term.
