Can I use the term store to access a list of my projects? or use a list is better?
I am totally new at SharePoint, lists, term store, and so on... I'm building a document library to store all our approval drawings, emails, etc. All those documents are tied to a project number and name, I have a list called Projects, but I found it difficult to share it with other sites. Would the term store be a good way to contain these project numbers and names, so I can use them in different lists? If yes, could I have any suggested links or ways to do this? Or if the use of my existing list called "Projects" is still better for this situation even if sharing it is difficult. Hope I have put this clearly. Any help or suggestions are welcome. Please let me know if any more details are required. Thanks everyone. Eric
SharePoint Online Term Store Groups and Sets have disappeared from Term store
Hello all, Our tenant had all of the default term groups (People, Search Directories, System) plus a few additional ones we created. Sometime in the last week, all except System disappeared. I can't figure out if this is an M365 backend issue, or if someone deleted them. I'm trying to troubleshoot what happened. Does the Microsoft Purview Unified Audit Log capture events from the SharePoint Online services, such as Term Store? If so, which workload and activities should I select when entering search criteria? Thanks for your help, KevinSearch in SharePointOnline Term Store no result for Terms in Site level term groups
Hi, we have created several Site level term groups in a SharePoint Online SiteCollection (based on a Team). If I search for terms in the Term store, only terms in the global term group are found. Terms in the site level term groups are not found. It is by design or a missing switch in my site level term groups? Thanks Lutz
Term GUID showing in sharepoint list filter
I'm adding metadata to a sharepoint list via power automate. From testing and other posts, below is the fomat that I have found to work to add the term to the list. Issue is, when I filter the list, I get the Location + its term. It appears that the metadata is being added to the list properly. Am I passing the wrong string in power automate or any ideas on why the guid is showing in the filter?Tags with keywords in SharePoint
I know much about SharePoint metadata already. Also about the term store and the content type hub, where I can assign content types to many SharePoint pages. What I don't know is a smart way how to implement tagging. My scenario looks like this: 1. We have many SharePoint pages for our customer projects, each one for a machine we sold to a customer. 2. Sometimes failures in our customer projects happen. Those failures are repeating through many of our projects. 3. Each failure has a name 4. A failure can be described with different keywords in different languages. For example: 1. Name: Ram broke down Search terms: Ram break, Ram failure, Hopper leackage, Stempel fehlerhaft, ... 2. Name: Oil too hot Search terms: Oil issue, Öl zu heiß, Öl boiling 3. Name: Pressure too high Search terms: Pressure problem, Druck zu hoch, ... If a failure happens, people should be able to assign the Name of the failure to a set of files (a document set, a library or something similar) If other people search later for specific search terms, the cases should be found. For example: In ten different SharePoint pages I assigned the "Ram broke down" failure to a set of documents. If people are now searching for "ram failure", they should find all ten SharePoint pages, because "ram failure" is a search term for the failure "Ram broke down". However, with normal metadata something like this cannot be archived. One idea would be to use a managed metadata field for each failure and store all search terms below it. But assigning those to documents will be tedious, because all "search terms" have to be added manually. There must be a better idea... Do you have any alternative solution?
How to set default termstore group for site collection
Hello, We have 500+ site collections on our tenant and all the managed metadata fields are tied to termsets in a Term Group. Now we're looking to provision new site collection with a new term group. Back in old day we used to have way to tie webapp to term group via central admin. Is there a way to make a term group default for a site collection in SharePoint Online ?
Document Library Filter by Metatag to 2nd, 3rd Level
First question from me here, so please go easy on me, if my question is stupid. I'm building a document library in SharePoint for photos, videos and such. For the sake of this example, let's say it's photos of various foods - 'cause, who ain't hungry, eh? In order to organize my images I've built some Managed Metadata Term Set in the Term Store, with 3 levels of metatags, describing what's on the pictures. Something like this: - Fruits -- Citrus Fruits --- Lemons --- Oranges -- Berries --- Strawberries --- Blueberries Next step, I made a column in my Document Library and tagged my photos up to the third level, e.g. with "Blueberries". So far so good, but now I'm stuck. What I can't figure out, and I hope you can tell me how to do, is how can I now filter my images also by the 1st and 2nd level, e.g. by "Fruits" or "Berries"? Any ideas?
