SharePoint Migration Tool after failed copying
Hi, a user tried to migrate a local storage to SharePoint Online. He set up a sync between his Windows Explorer and the SharePoint library and did a plain copy of all folders & files from the network storage to the synced library. Now not all files or folders arrived on SharePoint but he already started to worked in the synced folder. Can I re-migrate fromn the network drive to SharePoint with the SPMT and keep the newer versions of the files? If so, how do I have to set up the SPMT? Thx and best regards
Missing "search this library" bar in SharePoint
We have an office of (8) users on SharePoint and over the last week we've been experiencing the search functionality bar at top of page missing for handful of users and then reappearing later in the day. Is there a known issue regarding the search bar capability? Thank you!
Sharing with an external user who has changed their email
I have had an issue with trying to share a folder with somebody who changed their email from, for illustrative purposes only, mailto:email address removed for privacy reasons to mailto:email address removed for privacy reasons. because his company EW had merged with Elsewhere. I believe that the second email was an alias for the first as both his actual addresses will reach him. The issue was that when I went to share a folder with his new email it would default back to his original email every single time. Eventually our IT department deleted all trace of his original email from Sharepoint which then recognised and allowed me to share with his new email. My question is - how does Sharepoint know these two different emails are the same person? Is it randomly deciding there is enough similarity in the email addresses- which in my view would be very dangerous, or does it know that both domains are registered to the same organisation?
Best way to share with External Users?
Hey all, just after the best way to share files with External users in SharePoint. Our users are increasingly having issues with external users not being able to access our files. Sometimes its user issue like sending a sharing link only for employees with external users. Sometimes its external users tenant conflicting with ours. However, we've been having issues with many external users having dropped access or no access at all even though they were added to permissions. We haven't changed any setting in our tenant, and this was a lot smoother couple of months ago. Whats the process in your tenant for external sharing? It would be helpful if you could give me a step by step on how you do it at your org. Right now, this is us: User fille out a form with necessary info. Security looks at the domain and make sure it's safe. We whitelist the domain if it's not already and if full name is specified, we add the guest through Azure and add the person to SharePoint permissions. If full name not specified, go to the SharePoint link and add the user straight to the folder permissions. Thanks in advance allSharePoint file links are not working
Recently we have noticed that when you copy the link and share with others (even ourselves), the link fails to open. If we use the path link under details, that works 100% of the time. The only difference we see is there are more gibberish in the link path. Initially, we thought the PDF files were having issues but it can be any file type. Our thought is the issue is with the SharePoint site.
PnP Modern Search v4 multitext column search on a non queryable managed property
In order to use PnP Search, i tried to map a crawled property into the Refinablestring managed one, however all of them does not have or allow to use the "queryable" property. Results in Copilot and GPT prompts say it should be checked, already tried to change in the site collection and in only one site. When i tried to create a new managed property, couldn't make it "refinable" but "queryable" was available for selection. The use of the filtering in the PnP Search would be: (1)One Sharepoint library with choice and text columns filled with metadata regarding PDF documents from my org, like tecnical notes, laws, etc. This one is intended to have some kind of search inside the doc too. (2)One Sharepoint list that would contain a text column with entire sections of a manual and a column with the sharepoint link to it inside a page. Expected behavior is: User types text -> Finds section -> Redirection. This manual is stored in SP Online as a page with collapsed sections and has lots of images and text, so it probably will be moved into more than one page shortly, the links are generated when the text webparts get some kind of "Title" on it. Its also on a PDF and thats roughly 500 pages now. The PnP webparts used are search, search verticals and search results. Any ideas if i can make the Refinablestring queryable or create a new property thats refinable?Did MS disable access to SharePoint through File Explorer today?
Just prior to 1:00 PM Eastern today, my entire company lost the ability to access our SharePoint server through File Explorer - in unison. Our IT dept. claims that MS has been threatening to disable the feature for a while. But I'm not finding any alerts, questions, or discussions about it anywhere online; and we can't be the only ones who would have noticed if this is a Windows-wide change.Advice for creating and migrating to a SharePoint Intranet
Hi all, I'm relatively new to SharePoint Online, having done a course in it and mostly self-practice since then, but I've never had to create an intranet for a company before and I just got a new job where one of my tasks is to create an intranet for a client using SharePoint Online. (I'm essentially a paid intern.) Before I give you the rundown, here is the premise and 'heads up': I'm aware of the different types of sites, such as Communication and Team sites which include M365 Groups, as well as the sites that don't include M365 Groups (for niche purposes I've heard.) I'm aware of the ability to set different permission levels at site level, library/list level, file/folder level, user level (though this is not recommended I've heard), and group level. I'm also aware (but not familiar with) Azure AD and having the ability to set separate permissions in the database for internal and external users, as well as https://learn.microsoft.com/en-us/sharepoint/sharepoint-azureb2b-integration Here's the rundown: The client has only ever used Windows File Explorer for document storage and email for sharing, never any cloud services. They want to switch to using cloud services as they are a new company and would like to set up an intranet for all their employees-to-come when they grow more. Currently, afaik, they are about 5 strong with 2 of those being the founders. We are trying to set up a SharePoint Online intranet for them where they ideally have separate places for each department, and within those departments they have a section each one can store restricted documents and collaboration in. (For example, HR restricted files would not be accessible by anyone but HR employees and CEO potentially, Finances would have reports only accountants and Managers/CEO could see etc.) The other sections of their departments can be accessible to anyone within the company, but not externally, for when they need to collaborate on things as a company. (Not sure if this is best practice though?) Suggestions on intranet structure using different SharePoint sites would be helpful. On the point of sharing, I have been trying to figure out the best way to be able to allow one of the founders, for example, to share a restricted document with one person for a limited time that is outside the company, but they need to be authenticated. This whole process kind of goes over my head. From what I've seen, the default permission setting for a SharePoint site/library can be set to a group or level you choose (the CEO/Founders level for example) but if they, on the off chance, need to send a single document to a contractor for say 6 months, is there a way to do this with permissions and Azure AD? I've read through https://learn.microsoft.com/en-us/microsoft-365/solutions/setup-secure-collaboration-with-teams?view=o365-worldwide, but I think I could use some extra help if possible. I could use the motto of "Muck around and find out", but I want to do a good job and save time with as few logic/set up mistakes as I can, hence my question here. Thanks in advance for taking the time to read this and reply if you do. (If this isn't the correct forum to ask this, please point me to a place I can ask in.)SharePoint List Web Part - major caching issues
Hi All, I've spent a lot of time building a List based company calendar in our SharePoint Intranet Portal, and the calendar itself is working great, however I'm having no end of headaches with the List Web Part. (not just for this calendar, but all list web parts for that matter) The calendar has a Start and End field - both are Date and Time fields. A custom view is created for use with the List Web Part to embed an "upcoming week" view, this is based on a filter which checks both Start and End dates to see whether an event exists within or spans the date range from today to 7 days in the future, so it is a rolling 7 day window. This is based on a number of filter criteria which include [Today] and [Today]+6. The view also has a sort criteria to sort based on the Start (Date/Time) field. This all works fine when previewing the view within the list itself - at midnight the results update to include events from the day that is now 7 days in the future which were previously excluded. So the view itself is working fine. However the same view in a List Web part on another page suffers from a ridiculous amount of browser side (?) caching, to the point that it is basically broken and unusable. When I open the page the next day in a browser (even if the browser was closed) one of three things happens, somewhat at random: The events 7 days in the future (which just came into filter scope today) just don't appear until a forced page reload is done. The events 7 days in the future do appear but they are sorted incorrectly, appearing at the TOP when the date sort order should show them at the BOTTOM. Sometimes 2 happens but the event is shown with the Start and End Date/Time fields empty - so not only is it at the wrong end of the list it doesn't even show a date at all until the page is refreshed. Here is a picture showing the sort order being incorrect as in case 2: When these various problems happen a full CTRL-F5 browser refresh always updates the list to be complete, up to date and sorted correctly, however, if after that you click away from the page and follow a link to return to it OR press a regular F5 refresh it goes back to being incorrect! It takes many page reloads or a lot of time to pass (hours) before it finally settles down and gives the correct results every time. Then the next day the same caching problems happen again. If you go to a new browser or PC the same problems happen again, suggesting this is browser side caching not something at the servers. While the actual content of the list items update in real-time if you edit the list content in another page (which is pretty cool) the "result set" of list items (which items should or should not be seen) is heavily cached, and the sorting is unreliable. Has anyone else found a solution to this ? I have already done things like disabling offline mode for the list, (this only seems to affect caching of the actual data in the list items, not caching of filter results) etc and I cannot find a solution. The only thing I know which would probably work, as I have had to use this approach on another list is to extend the date range of the filter criteria for the view further into the future, then filter out the extra days using json code in "format view - however AFAIK you can only selectively hide rows like this if you use a custom rowFormatter, which means you have to fully re-implement the standard view including hard coding all the columns you want and it still won't look quite the same. This is a lot of work and maintenance overhead in the future to work around a caching problem that shouldn't exist in the first place. Any thoughts appreciated as a lot of time and effort has gone into building an entire calendar system around a SharePoint List, only to find that the list web part just doesn't work properly.
