Microsoft Syntex: Turning Your Documents Into Digital Intelligence
In today’s workplaces, organizations generate an overwhelming amount of content—contracts, invoices, reports, emails, and more. Manually managing, classifying, and extracting insights from this information is not only time-consuming but also prone to errors. Microsoft Syntex, an AI-powered service within Microsoft 365, transforms the way businesses handle content. By automatically classifying files, extracting metadata, applying compliance policies, and even generating new documents from templates, Syntex brings automation and intelligence directly into familiar tools like SharePoint, OneDrive, and Teams. This blog explores how Microsoft Syntex helps organizations boost productivity, reduce operational costs, and unlock the true value of their content.
Sorting a SharePoint List alphabetically it Swedish
Hi! I'm working on a ShrePoint site for my organisation and have run into an issue with a SharePoint list. The entire site is in Swedish and I've run inte issues when Grouping/Sorting. In the list i have a column (lets call it "Letter") that uses a formula =LEFT(Title) to extract the first letter from the Title of each list item for the purpose of being able to group by letter. So the list is first grouped by "Letter" and the Sorted alphabetically by "Title". The issue is how SharePoint handles "alphabetical order" of the Swedish alphabet. The Swedish alphabet is the same as English, but with 3 additional letters, "Å", "Ä" and "Ö". While they could be considered A's and O's with diacritics, in Swedish they are considered their own letters. And alphabetically they come after Z. I want my list sorted "A, B, C, ... X, Y, Z, Å, Ä, Ö", but SharePoint sometimes sorts it "A, Ä, Å, B, ... N, O, Ö, P, Q, ..., X, Y, Z" The strange thing, however, is that this problem only arises when i load the list on a SharePoint page as a Web part. So in short: Problem only occurs when grouping or sorting the column "Letter", and i only occurs when using the list in a web part. Has anyone run into anything similar? I've looked thourgh all the setting i can access for both the site and the list. All Language settings are set to Swedish as well.
SharePoint Threshold Limit Mitigation via Indexing Strategy
To address the SharePoint list/library threshold limit issue, we implemented a structured indexing approach: The document library contains 5000 items distributed across multiple libraries. We created indexes on relevant columns to optimize query performance and enable filtering/sorting without triggering the threshold limit. This indexing strategy allowed us to successfully access and manage the SharePoint site without performance degradation or errors due to the threshold limit. This approach ensures scalability and maintains usability for end users, especially when working with large datasets in SharePoint Online. Anyone has face the similar kind of situation and tried in a different way to fix that, then please share.Best way to build a dynamic data driven navigation, that can be restricted based on security roles
Hi All, I'm in the process of designing a power app and would like to use the tab control or gallery for the menu. Looking for advice on how best to wrap authorization around the navigation for example to check if a logged in user belongs to a role they can see only specific menu item or disable a link button etc.. Any advice would be appreciated Thanks in AdvanceCalculate 3 Dates in a SharePoint List
I am trying to calculate the number of days between three items. I have a Purchase Date, a Renewal Date and Todays date. The formula looks like this? =IF(OR(PurchaseDate="",RenewalDate=""),"0",(RenewalDate-PurchaseDate)-TODAY()) The IF OR statement is if there is no Renewal Date, then put 0. So what I am trying to get is a running number in the DaysToRenewal so that I can create a flow that will notify me when to renew a item. So for an example if I bought the item today, and renewal was a year from now, the DaysToRenewal would be 365. But tomorrow and going forwared, I want that number to decrease based on the Today element. Right now, the Field show -45.552 days. If I put a ,"D" after TODAY, I get an "Something went wrong" message and taken back to the home page. Thanks
How to make News Post notification from SharePoint to Teams work?
Hi, I need help to make the notifications from news post work. I am experiencing issues where not all employees receive a notification in Teams when a new news post is published in SharePoint Online. From what I understand, it does not matter whether employees are following a site or not. I would like to ensure that everyone receives a notification every time.Modernizing Legacy Intranets with SharePoint Online
Modernizing Legacy Intranets with SharePoint Online: A Strategic Guide In today’s fast-paced digital landscape, legacy intranets often become bottlenecks rather than enablers of productivity.Outdated interfaces, limited mobile access, poor search capabilities, and siloed content can hinder collaboration and employee engagement. Enter SharePoint Online—Microsoft’s cloud-based platform that offers a modern, scalable, and secure solution to revamp your intranet experience. Why Modernize? Legacy intranets, typically built on older versions of SharePoint or custom platforms, struggle to meet the evolving needs of hybrid workplaces. Modernizing with SharePoint Online brings: Cloud-first agility: Seamless updates, scalability, and integration with Microsoft 365. Enhanced UX: Responsive design, intuitive navigation, and personalized content. Improved collaboration: Deep integration with Teams, OneDrive, and Viva. Security & compliance: Enterprise-grade governance and data protection. Key Benefits of SharePoint Online Modern Sites & Pages SharePoint Online introduces communication sites and team sites with rich, responsive layouts. These are easy to build and maintain, even for non-technical users. Powerful Search & AI Microsoft Search, powered by AI, delivers personalized and contextual results, making content discovery faster and smarter. Integration with Microsoft Viva Viva Connections brings your intranet into Microsoft Teams, creating a unified employee experience hub. Automation & Workflows With Power Automate and Power Apps, you can digitize forms, approvals, and business processes without writing code. Migration Strategy: From Legacy to Modern Modernization isn’t just a lift-and-shift. It requires a thoughtful approach: 1. Assessment & Planning Audit existing intranet content and usage. Identify what to migrate, archive, or redesign. Define goals aligned with business needs. 2. Information Architecture Redesign Reorganize content using modern taxonomy and metadata. Leverage hub sites for better navigation and governance. 3. Content Modernization Convert classic pages to modern pages. Use modern web parts for dynamic content delivery. 4. User Adoption & Training Engage stakeholders early. Provide training and support to ensure smooth transition. 5. Governance & Security Implement policies for content lifecycle, permissions, and compliance. Use Microsoft Purview for data governance. Real-World Impact Organizations that have modernized their intranets with SharePoint Online report: 30–50% increase in employee engagement Significant reduction in IT overhead Faster onboarding and knowledge sharing Final Thoughts Modernizing your legacy intranet with SharePoint Online is not just a tech upgrade, it’s a strategic move toward a more connected, agile, and empowered organization. With the right planning and execution, your intranet can become a central pillar of digital transformation.calculated columns not working with Dynamic filtering in SharePoint -SharePoint Online
I have used dyanmic filtering based on a calculated column various times. But when i tried today i can;t see the calculated column display the column when enabling Dynamic Filtering in the List webpart The list webpart doesn't show the column Above is the way i created the cal column But When i configure the list webpart it doesn't list the column name. Any adice or has anything changed. I confirm with my previous setup and it was working but new setup see not to work Thanks in Advance
Create a file using SharePoint rest api will create a corrupted file
I have this formula to send multiple files from power apps to power automate:- ClearCollect( i, 0 ); ForAll( AttachFiles.Attachments As d, If(AddandRenameFile.Run( ClientDropdown.Selected.Value, MainCategoryDropdown.Selected.Title, SubCategoryComboboxCanvas.Selected.Title & (If( Last(i).Value = 0, "", Last(i).Value )), MainFolderDropdown.Selected.Value, d.Name, { name: d.Name, contentBytes: d.Value } ).result="Error",Notify("Error uploading file " & d.Name& ". Check if the file name already exsists.",NotificationType.Error),Notify("The File '"& d.Name& "' uploaded and renamed successfully.",NotificationType.Success,10000)); Collect( i, Last(i).Value + 1 ) ) here is the flow:- now the files will be added to sharepoint , but when i tired to open an image i will get this error:- and when i try to open a PDF i will get white pages without any content any advice?
Best practices to work on files between Teams
Hi, I am working on the migration of my on-premises data to SharePoint online. My teams are set up, each team corresponds to a M365 group: HR, Accounting, Management, Employment Service, etc. Each employee will be part of one or more teams. Each team has a document library, and only team members will have access to the document library. The question is as follows: what is the best practice for working on files betwwen Teams? Example: the HR team has a folder in its document library named Recruitment. The assistant managers are not part of the HR team but need access to a subfolder of this Recruitment folder. I see 3 options: i break the inheritance in the document library and set specific rights for the assistant managers. I share the subfolder using a direct link, SharePoint sharing function. I create a second document library for the human resources team where all the files that will be shared with the other teams will be located For options 1 and 2, the "business logic" for the HR team is respected, meaning that all files in the Recruitment folder are located in the same place. However, I have no visibility on shared folders. At a minimum, we can play with folder colors to quickly identify shared folders, but at the scale of the organization, this seems risky to me. For option 3, the visibility of shared folders with the other Teams is quick and easy, but the files in the Recruitment folder are then found in 2 document libraries, which is not intuitive for the HR team. Could you please tell me what the good practices are? Are there any other options?
