Best practice using same OneDrive Personal Vault on 2 PCs
Finally configured Personal Vault (should have done this long ago) in our Family OneDrive. When I unlock it, I use a PIN on my Win 11 pc to authenticate. When I login to the same Personal Vault on another PC, a request goes out to the Microsoft Authenticator on my iPhone. I would love to just let that PC use a PIN to login and not sent a authentication prompt to the Authenticator app. Is there a way to do this?Simple, Smart, and Secure: The next step in sharing files in Microsoft 365
Today at the Microsoft 365 Community Conference, we announced the next generation of sharing for Microsoft 365. Not just an experience refresh, this year we are improving the underlying model that enables collaboration within oM365. We are making it simpler to use, more intelligent, and ensuring that users can keep their content secure by default. In 2011, the cloud revolutionized collaboration and SharePoint Online launched with direct permissioning to enable sharing. Three years later, the on-going cloud transformation led to the invention of “link-based sharing” to allow users to forward and share URLs that grant access within defined, yet secure scopes. Over the last decade, collaboration flourished with over 1.2 Billon people using the share dialog in M365 per month. But as we look ahead, we see new demands emerging to meet the needs of collaborative, agentic workplaces. We are excited to give you a walkthrough of the third generation of sharing in Microsoft 365 and introduce the hero link, the power behind the next decade of collaboration. Meet the hero link The next generation of sharing makes you the hero of collaboration! Each file gets a single hero link which controls all access to the file. Whether you’re clicking “Copy Link”, sending an e-mail, or yes, even copying the URL out of the address bar, it’s all the hero link! This removes the need to create, delete, and manage multiple links on your files, creating a vastly simpler experience. Sharing files with your company has never been easier: simply update the hero link and anyone with the link in your company will get access. Need to lock down a file? Change the link to only allow access for people you directly add, keeping your files secured. We know that users don’t always check file permissions before they send out a link, which can lead to frustrating “Access Denied” page. With hero links, users are empowered to update the link that they already sent, enabling them to quickly increase or decrease the scope of the hero link to match their needs. Secure by default Every hero link starts by working for only the people who have already been added to the document. As users embark on their collaboration journey, they can add more people and teams directly to the document or update the hero link as needed to broaden access. For files that are shared externally, the new share experience explicitly tags external users and guests to make sure they stand out and can be managed appropriately. Administrators will be able to change this default on a per-site collection or OneDrive basis, as needed. With the next generation of sharing, users can further secure their content by controlling who can add people or update access of the file or folder, which gives users the granular control they need to protect their most important content. At a glance access The next generation of sharing requires easy understanding of not only who has access to a file, but how they have access. The Share Dialog and Manage Access experiences are now unified into a single, powerful interface, ensuring users can see and manage their documents and folders with effortless precision. Updates to permissions now appear in real-time, giving users confidence and real-time feedback as they share! With this new sharing model, you can now update permissions in bulk. It is now easier than ever to change or remove permissions for multiple people in a single session. Changes appear instantly, helping you stay in control! If a user wants additional granularity, they can even create additional sharing links to be used for specific purposes. These links can even be named, to help users track and assign them to specific tasks. Copilot + Sharing Save time for your coworkers and keep your team up to speed by using Copilot when you share. With a single click, generate a summary of your document that will be included in the notification mail. Recipients can now understand what the file is about, without needing to open it and read the content. This is a great way to save time and help get your collaborators up to speed! Choose when you notify Have you ever had those days where your notifications are going crazy from teammates adding you to files? We hear your frustration-and we are happy to tell you that you can now choose whether to send an e-mail notification or not when you add people to your file. This update puts you in control of how you share and notify teammates – simply check the box or not based on your preference! This control is critical when you’re bringing a colleague up to speed on multiple documents, or just want to make sure that your file is shared correctly before incorporating into a SharePoint News Post or Amplify! Looking Ahead This new sharing experience and model will be rolling in late 2025! You can track the latest timelines and updates via the Microsoft 365 Message Center or the Microsoft 365 Roadmap (ID: 492622). We know change management is top of mind with any product change, and especially one’s as critical to your organization as collaboration.In addition to the standard updates at Microsoft Docs, we’ll also be uploading how to videos for end users and IT Pros to the Microsoft Community Learning YouTube Channel, walking through the changes in depth on the Sync Up Podcast and in the OneDrive Customer Office Hours. We’re excited to share the future with you! Frequently Asked Questions We know how important collaboration is to your organization! Here are answers to a few of the common questions we’ve heard! If you have others, let us know in the comments below! Q - What do I need to do to prepare for this change? A – For now, keep an eye on the roadmap id and Message Center for more information! As we get closer to release, we’ll ensure you have the content you need to update and prepare your users, admins and security teams. Q - What happens to my existing collaboration experience? A – Nothing! The new sharing model is fully backwards compatible. All the links and permissions you have today will continue to work and will show up in the “Other Links” section of the dialog! Q - Where will this change happen? A - Everywhere! OneDrive powers the sharing experience across 64 apps in M365. This change will be updated consistently across the entire ecosystem.
Suggestion: URL scheme for onedrive synced locations
For a sharepoint site on the web, URLs are straightforward https:// ENTERPRISETENANT .sharepoint.com/sites/ SITENAME / LIBRARY Right now, if you need to coach someone through using a file in a way that requires syncing a folder, it's just a little too difficult. In the interest of making it more possible for coworkers to provide practical instructions to each other, we would really benefit from having a way to link files the implies use of an existing sync or onedrive shortcut, and which falls back to suggest creating a new one. Currently, we have to hope that our colleagues are using sharepoint site syncing the way that we hope they are, if we want to provide really specific context for things. e.g. If my relative path is %USERPROFILE%/My Enterprise Tenant name/SITENAME - Documents/project1 someone else's could be %USERPROFILE%/My Enterprise Tenant name/SITENAME - project1 OR %USERPROFILE%/OneDrive - My Enterprise Tenant name/Documents/project1 OR %USERPROFILE%/OneDrive - My Enterprise Tenant name/project1 Suppose we had new updates of OneDrive that set up a URL scheme that gets attached to an executable interpreter, and the interpreter takes what are otherwise the elements of an absolute https URL, but instead of opening a browser, it would compare it against the locally synced path (i.e. information from the "Accounts" settings). If there's a match, it could then link to a location on disk (probably via some kind of consent screen as an intermediate): -x-ms-onedrivesync://ENTERPRISETENANT.sharepoint.com/sites/SITENAME/LIBRARY/PATH/ If the URL is not represented among the onedrive folders that are synced, so far, then onedrive could propose that the user start syncing this folder, instead. I really prefer the idea of treating a "onedrive shortcut" and a "sync" folder the same, as long as it's for an equivalent location in the cloud. This got really confusing to explain to people, once the "shortcut" feature was introduced. Please? It would make things a lot easier. Does anything like this already exist? Is there a tool or a best practice that IT support at "work or school" organizations are already using to explain and talk about such things?NOW ON DEMAND| OneDrive Office Hours | September 2025
Join the OneDrive product team live each month on our monthly OneDrive Customer Office Hours to hear what's top of mind, get insights into roadmap updates, and dig into a special topic. Each call includes live Q&A where you'll have a chance to ask the OneDrive product team any question about OneDrive - The home of your files.OneDrive and SharePoint at Microsoft Ignite 2025: What to Expect
Next week Microsoft Ignite 2025 lands in San Francisco’s Moscone Center for the first time! Bringing a wave of innovation that’s reshaping the industry for AI-driven content management, secure collaboration, and seamless digital experiences.OneDrive for Mac Now Supports Removable Drives
Earlier this year, we announced support for several improvements to OneDrive for Mac, including support for external, non-removable drives. We’ve heard feedback about the differences between “non-removable” and removable drives, and wanting the flexibility to sync OneDrive to any external drive—no matter the type. Now, with OneDrive version 25.127 or later, you can seamlessly sync your OneDrive files to any external drive, including removable ones. Syncing to a removable drive works just like any other drive, except that if you unplug your drive, OneDrive will stop syncing and show an error. You’ll need to plug your drive back in and restart OneDrive to resume syncing. There’s a short grace period between when a drive gets disconnected and when OneDrive shows an error to handle drives that sporadically disconnect. There are a few requirements your system must meet to use this feature: You’ll need version 25.127 or later of OneDrive. You also need to be running macOS 15.0 or later. The drive you select must meet the following requirements: Formatted for APFS Protected by FileVault (see below for instructions) Not read-only, a network drive, or marked as quarantined by macOS. Just like before, you'll need to manually set up a new sync relationship on the new drive. Sync settings won't transfer automatically. You cannot use OneDrive by moving your external drive between Macs; you must set up OneDrive again on each new Mac with the external drive. To protect a drive with FileVault: Format the drive for case-insensitive APFS, if it is not already. Find the drive in the Finder. Option/right click the drive and choose Encrypt. Follow the prompts. That’s it! We’d love to hear your feedback about this change! The best way to do that is to click on the OneDrive icon in the macOS Menu bar (near the clock), click the gear icon, and choose Send Feedback. You can also leave a comment here. We read them all, even if we can’t reply to them all.OneDrive for Android: Camera Backup keeps uploading screenshots
Hi all, Every so often when I check OneDrive, I see my Android phone has uploaded screenshots as well as camera photos. In the Android app, when I check the Camera Backup setting, the "Back up device folders" has the setting "Camera, Screenshots" However, when I click that value, and go into the "Organise new backups in subfolders" list, the Screenshots folder is _not_ actually selected as one to be uploaded. If I turn the folder on, then off, OneDrive will temporarily not upload images from my Screenshot folder. But eventually, it decide that again it should do this. How do I make this behaviour stop permanently? P.
Changing to Always Keep... changes all folders
Within a folder on OneDrive,there are other folders and files. I want to have some just on the cloud, and always keep some on my computer. When I click on Always Keep On This Computer, all the other folders at that folder level also change to Always Keep On This Computer. I'm not talking about the contents of the folder (which I'd expect to change), I'm talking about the folders at the same level as the one I change. Also, I have a couple of folders and files that show the white checked status icon in windows explorer (as opposed to the solid green one). The right click list shows a check on those for Always Keep on this computer. Why don't they have the solid green status icon? They don't even change in the situation described above.Windows OneDrive folder and file properties
Hello I use Windows 10. All the files in the OneDrive folder has the green checkmark. 1. Are the files with the green checkmark both in a local OneDrive folder and in the OneDrive online cloud? 2. If I "Unlink this PC" - what happens to all the files with the green checkmark? They are kept in the OneDrive online cloud? They are deleted from the local OneDrive folder? 3. If I download a file from OneDrive online browser then the files "Modified" date is being updated - bad. If I copy a file from the OneDrive folder in Windows to another local folder, then the "Modified" date is unchaged - good. I have only tried this on the same computer. But what if there is 2 computers: Computer 1 copy file A to the Windows OneDrive folder. Computer 2 (another computer) copies file A from Windows OneDrive folder to another local folder - is the "Modified" date unchanged or updated? I know the "Created" and "Accessed" dates are being updated / new when copying file A. Thank you
